Occupational & Physical Therapy Services

GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 Eugene_watts@greenwich.k12.ct.us EUGENE H. WATTS Director of Purchasing June 7, 2022 Dear Sir/Madam: You are invited to submit a proposal for Occupational and Physical Therapy Services Proposal for the Greenwich Public School District. The attached proposal specifications detail the requirements we are looking for. Proposers are urged to read all documents carefully and fill out all information requested. Proposals which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Proposals must be submitted on the schedule forms attached. All unit prices must be filled in and the cost sheet must be the first page of the submitted proposal. Each proposal must be submitted and clearly marked as (1)

original and five (5) copies of the proposal. Proposers must submit proposals in a clear, concise and legible manner to permit proper evaluation of responsive proposal. Faxed or emailed proposals will not be accepted however, hand delivered, mailed or overnight proposals will be accepted Monday through Friday between the hours of 8:30am -12:00pm and 1:30 pm - 3:00pm at: Greenwich Public Schools 290 Greenwich Avenue Greenwich, CT 06831. Late proposals will not be accepted. The original proposal and copies must be in a sealed envelope plainly marked with the Vendors name and address and the following information: Occupational and Physical Therapy Services Proposal Opening Date: 6/22/22 Opening Time: 10:00 a.m. RFP Number: 2374-22 All responses are subject to change based on the status of the COVID 19 and Federal Ordinances. The details to join the meeting remotely are as follows: Dial-In by phone: 1 240-804-7757 PIN: 582 969 460# All Proposers and other interested people are invited to call in to hear RFP 2374-22 being read at 10:00 a.m. Very truly yours, _____________________ Eugene H. Watts BACKGROUND The Town of Greenwich, CT is about 35 miles northeast of New York City and has a population of about 60,000 people. The Greenwich Public Schools enjoy a national reputation for excellence and have strong support from the community. Our fifteen public schools have a current enrollment of 9,000 students and consist of eleven elementary schools (K-5), three middle schools (6-8), and one comprehensive high school (9-12). Our district also offers some pre-K and alternative high school programs. The respondent must provide a narrative describing their approach to undertake the scope of the work. MINIMUM QUALIFICATIONS The respondent must have been in business for at least five (5) year and meet the following minimum qualifications to be considered: Five (5) years of successful experience consulting with public school districts on related issues. INTRODUCTION 1. PURPOSE To provide Occupational and Physical Therapies by licensed personnel to students ages 3-21 in a public school setting as mandated through Individualized Educational Plans (IEP). For each student identified, service will include (but not be limited to): a. Direct therapy/consultative service in individual and/or group sessions. b. Participation in the student ‘s IEP team meeting. c. Within the context of the transdisciplinary IEP team the development of goals and objective. d. Progress reports to team members and parents. e. Consultation to classroom teachers and PPS staff within the context of RTI f. Maintenance of records. For each school organization, service will include (but is not limited to): a. Initial evaluation of new students and re-evaluation of current students as required. b. At least one staff meeting and one parent meeting per school per year explaining Occupational and Physical Therapies as a related service. Each proposal must include the following responsibilities of agency: a. Supervision of providers (must include a separate position for coordination and supervision up to 10 hours per month). b. Weekly contact with Greenwich Office of Pupil Personnel Services. c. Accurate and timely preparation of monthly billing statements. Professional learning for General/Special Education Staff related to eligibility and service related information. d. Timely submission of insurance/liability information that meets the requirements of the Town of Greenwich. 2. Schools Hrs/ week PT (+Pre-K) Hrs/week OT (+Pre-K) Greenwich High School 1 hr./month 12 GHS – Milbank Central Middle School 2 12 Eastern Middle School 7 12 Western Middle School 1.5 15 Cos Cob School 5.5 8 Glenville School 8.5 17 Hamilton Avenue School 8.5 18 (Pre-K and Elem) International School at Dundee 6 Julian Curtiss School 8.5 20 New Lebanon School 7.5 16 North Mianus School 8.5 18 North Street School 16 30 (Pre-K and Elem) Old Greenwich School 16 19-Jan (Pre-K and Elem) Parkway School 15 15 (Pre-K and Elem) Riverside School Per need 1X/month 1.5 Community Connections Time reflected for PT and OT includes direct and indirect service time. Direct time included individual and group sessions provided in a push-in and /or pull-out service model; indirect time includes consultation, team meetings and/ or PST/PPT meetings for students. (Note: Total hours must include drive time, preparation time and meeting time) Potential growth is not anticipated to exceed two (2-3) hours per school per week. 3. Summer School 2022 requirements a. Schedule July 1 – August 12 (July 4th holiday) are preparation days. b. 4-5 OTs /2 PTs c. Prep 28, 29, 30 4. Proposers may bid on clusters of schools or the total district. The Greenwich Board of Education reserves the right to accept the proposal or proposals of the lowest qualified proposer. We reserve the right to assign one service provider (one OT and/or one PT) per school. The Board of Education reserves the right to decrease the hours of service provided by the proposer(s) contingent upon the number of service providers employed directly by the district. We may accept the proposal as a whole, to reject any and all proposals, and to waive any omission or informalities in any proposal. 5. Scope The scope of the Request for Proposal is to enter into a fixed price contract. 6. Contract Length This Request for Proposal is for awarding a contract to cover a twelve (12) month period beginning July 1, 2022 through June 30, 2023. Once the proposal is awarded, the vendor must make arrangements to meet with Greenwich Public Schools PPS Department as soon as possible this for the purpose of Credidation and case transfers. 7. Option to extend: The Board of Education may at their option and with the approval of the Company, extend the period of this agreement for the 2023/2024, 2024/ 2025 and 2025/2026 fiscal years. The Company shall be notified in writing by Greenwich Public Schools if the Board of Education intends to extend the contract period at least fourteen (14) calendar days prior to the expiration of the original contract. 8. Proposal Evaluation: The evaluation of the proposals will be accomplished by an evaluation team, to be designed by GPS, which will determine the proposal most advantageous to the District. Proposals that pass preliminary screening and