7 Inch Disk Style Woodchipper - Compact Excavator with Attachments - John Deere 130P Excavator with Mulching Head or Equivalent

"PURPOSE:\n\n1.1. The purpose of this bid invitation is to establish a contract(s) in the form of a purchase order(s), for supplying the State of\nNew Hampshire with the item(s) indicated in the \u201cOffer\u201d section of this bid invitation, in accordance with the requirements\nof this bid invitation and any resulting order. This shall be a one-time order with delivery required to the location indicated\nin the F.O.B. section of this bid invitation.\n\nINSTRUCTIONS TO VENDOR:\n\n2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the \u201cOffer\u201d section (detailed\ninformation on how to fill out the pricing information can be found in the \u201cOffer\u201d section); complete the \u201cVendor Contact\nInformation\u201d section; and finally, fill out, and sign the transmittal letter.\n\nBID SUBMITTAL:\n\n3.1. Allbids shall be submitted on this form, or an exact copy shall be typed or clearly printed in ink and shall be received on

or\nbefore the date and time specified in paragraph 7 of this bid under \u201cBid closing\u201d. Interested parties may submit a bid to the\nState of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be\nclearly marked with bid number, date due and purchasing agent\u2019s name.\n\n3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR\nBID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.\n\nBID INOUIRIES:\n\n4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their\norganization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property\nno later than 4:00 PM on the date listed in paragraph 7. Questions shall not be submitted to anyone other than the Purchasing\nAgent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State\npersonnel shall be found in violation of this part and may be found non-compliant.\n\n4.2. Questions shall be submitted by email to Andrea Olsson at Andrea.1.Olsson@DAS.NH.Gov.\n\n4.3. Submissions shall clearly identify the bid Number, the Vendor\u2019s name and address and the name of the person submitting\nthe question.\n\nBID DUE DATE:\n\n5.1. Allbid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the\ntransmittal letter of this bid. Submissions received after the date and time specified shall be marked as \u201cLate\u201d and shall not\nbe considered in the evaluation process.\n\n5.2. Allbid submissions shall be treated as firm offers to remain valid for acceptance for a period of one hundred eighty (180)\ndays from the bid due date. The transmittal of a vendor\u2019s response or bid submission to any State agency or office other\nthan the Department of Administrative Services (DAS), Bureau of Purchase and Property may be grounds for\ndisqualification.\n\nADDENDA:\n\n6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH\nBureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to\nthe RFB closing, check the site for any addenda or other materials that may have been issued affecting the bid. The web\nsite address is https://das.nh.gov/Purchasing/vendorresources.aspx.\n\nTIMELINE:\n7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates\nbelow a \u201cno later than\u201d date.\n\nBid Solicitation distributed on or by: 4/11/2024\n\nLast day for questions, clarifications, 4/18/2024\n\nand/or requested changes to bid:\n\nBid Closing (Eastern Time): 423/2024 11:30:00 AM\n\nGOVERNING TERMS AND CONDITIONS:\n8.1. A rresponding bid that has been completed and signed by your representative shall constitute your company\u2019s acceptance of\nall State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.\n\n8.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is\nawarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by\nRSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such\nofficial or employee who shall select, evaluate, or award the RFB.\n\n30f12\nBidder Initials:\n\nDate:\n" "8.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor\nare specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms\nand/or conditions contain language to the contrary.\n\n8.4. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF.\n\n9. NON-EXCLUSIVE CONTRACT:\n9.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to\nretain other Contractors to provide any of the Services or Deliverables identified under this procurement or make an award\nby item, part or portion of an item, group of items, or total Proposal.\n\n10. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:\n\n10.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments,\nexhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order\nnegotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is\ngenerally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.\n\n10.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and\nall information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated\nin the following manner:\n\n10.3. Ifthe Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and\ncomplete document, fully redacting those portions by blacking them out and shall note on the applicable page or\npages of the document that the redacted portion or portions are \u201cconfidential.\u201d Use of any other term or method, such\nas stating that a document or portion thereof is \u201cproprietary\u201d, \u201cnot for public use\u201d, or \u201cfor client\u2019s use only\u201d, is not\nacceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point\nof contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied\nby a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically\nstate why and under what legal authority each redaction has been made. Submissions which do not conform to these\ninstructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each\nredaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which\nare contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the\nbid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted\nnor honored by the State. Marking an entire bid, proposal, attachment or full sections thereof confidential without taking_\ninto consideration the public\u2019s right to know shall neither be accepted nor honored by the State.\n\n10.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public\ndisclosure REGARDLESS of whether or not marked as confidential.\n\n10.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will\nassess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if\nany, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the\nmaterials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date\nspecified in the notice, a court action in the Superior Court ofthe State of New Hampshire, at its sole expense, seeking to\nenjoin the release of the requested information.\n\n10.6. By submitting a proposal, Bidders acknowledge and agree that:\n\n10.6.1. The State may disclose any and all portions ofthe proposal or related materials which are not marked as confidential\nand/or which have not been specifically explained in the letter to the person identified as the point of contact for this\nRFB;\n\n10.6.2. The State is not obligated to comply with a Bidder\u2019s designations regarding confidentiality and must conduct an\nindependent analysis to assess the confidentiality of the information submitted in your proposal; and\n\n10.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice\ndescribed above without any liability to a Bidder.\n\n11. VENDOR CERTIFICATIONS:\n11.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.\n\n11.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shall have a completed Vendor\nApplication Package on file with the NH Bureau of Purchase and Property. See the following website for information on\nobtaining and filing the required forms (no fee: https://das.nh.gov/purchasing/vendorresources.aspx.\n\n4ofl2\nBidder Initials:\n\nDate:\n" "12. VENDOR RESPONSIBILITY:\n\n13.\n\n14.\n\n15.\n\n16.\n\n12.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting\ncontract. It is a prospective Vendor\u2019s responsibility to access our website to determine any bid invitation under which they\nwish to participate. It is also the Vendor(s)\u2019s responsibility to access our website for any posted addendum.\n\n12.2. All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at:\nhttps://das.nh.gov/purchasing/vendorresources.aspx.\n\n12.3. The website is updated several times per day; it is the responsibility ofthe prospective Vendor(s) to access the website\nfrequently to ensure no bidding opportunity or addenda is overlooked.\n\n12.4. It is the prospective Vendor\u2019s responsibility to forward a signed copy (ifthe form has a signature block) of any addenda to\nthe Bureau of Purchase and Property with the bid response.\n\n12.5. In preparation of your bid response, you shall:\n12.5.1. Complete the pricing information in the \u201cOffer\u201d section; and\n\n12.5.1.1. You may include quote separately, but the OFFER SECTION MUST be completed for compliant\nacceptance.\n\n12.5.2. Complete all other required information on your offer (if applicable); and\n12.5.3. Complete the \u201cVendor Contact Information\u201d section; and\n\n12.5.4. Complete the company information on the \u201cTransmittal Letter\u201d page, and sign under penalty of unsworn\nfalsification in the space provided on that page.\n\nWARRANTY REQUIREMENTS:\n\n13.1. Successful Vendor shall be required to warranty all ofthe equipment/item awarded to Vendor for a period of not less than\none (1) year or the manufacturer\u2019s standard period of time, whichever is greater, from the date the items are received,\ninspected and accepted by the State of New Hampshire. The warranty shall cover 100% of all parts, shipping, labor, travel,\nlodging and expenses.\n\nBID PRICES:\n\n14.1. Bid prices shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special\ncharges, surcharges, or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges\nshall be built into your bid price at the time of the bid.\n\n14.2. Per Administrative Rule 606.01(e) \u201cifthere is a discrepancy between the unit price and the extension price in a response to\nan RFP, RFB or RFO, the unit price shall be binding upon the vendor\u201d.\n\nPAYMENT:\n15.1. Payments shall be made via ACH unless otherwise specified by the state of New Hampshire. Use the following link to enroll\nwith the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm.\n\nINVOICING:\n16.1. Itemized invoices shall be submitted to the using agency after delivery of the products and include the following at a\nminimum:\n\n16.1.1. State of NH purchase order (PO) number\n16.1.2. State of NH contract number if applicable\n\n16.1.3. State of NH ordering agency information\n16.1.3.1. Name and contact information of ordering individual\n16.1.3.2. Name of ordering state agency / department\n16.1.3.3. Address of ordering state agency / department\n16.1.3.4. Name and contact information of ordering state agency accounts payable office\n16.1.4. Date of purchase\n16.1.5. Date of delivery\n16.1.6. Vendor order number\n\n16.1.7. Vendor account representative name and contact information\n\n5ofl2\nBidder Initials:\n\nDate:\n" "16.1.8. Product description, quantity ordered, quantity delivered, unit price, total price for payment\n16.1.9. Items backordered and their delivery date\n\n16.2. Contractor shall be paid within 30 days after receipt of properly documented invoice and acceptance ofthe work to the\nState\u2019s satisfaction.\n\n17. AWARD:\n17.1. The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost in\nsection. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract.\nAll award(s) shall be, in the form of a State of New Hampshire Contract(s) in the form of a purchase order.\n\n17.2. Successful Vendor shall not be allowed to require any other type of purchase order, nor shall the successful Vendor be\nallowed to require the filling out or signing of any other document by State of New Hampshire personnel.\n\n18. BID RESULTS:\n18.1. Bid results may be viewed when available, once the award has been made, on our web site only at:\nhttps://apps.das.nh.gov/bidscontracts/bids.aspx.\n\n18.2. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public\nto the above website. In lieu of in person public bid openings the State shall conduct openings via electronic means until\nfurther notice.\n\n19. TERMINATION:\n19.1. The State of New Hampshire shall have the right to terminate the purchase contract at any time by giving the successful\nVendor a thirty (30) day written notice.\n\n20. F.O.B.:\n20.1. The F.O.B. shall be destination to the following delivery point (included in the price bid), which means delivered to a state\nagency's receiving dock or other designated point as specified in this bid or subsequent purchase orders without additional\ncharge:\n\n7\u201d Disc Woodchipper\ne District 2 Trails Bureau\n62 Managers Way\nTamworth, NH 03886\n\ne Requisition No.: 238107\nCompact Excavator with Attachments\ne Bureau of Trails, District 3 Shop\n39 Sunapee Dr.\nNewbury, NH 03255\ne Requisition No.: 238112\nJohn Deere 130P Excavator with Mulching Head OR EQUIVALENT\ne NH Bureau of Trails\n629B Main St.\nLancaster, NH 03854\ne Requisition No.: 238114\n\n21. RETURNED GOODS:\n\n21.1. The successful Vendor(s) shall resolve all order and invoice discrepancies within five business days from notification.\nProducts returned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked up by the successful\nVendor(s) within ten business days of notification with no restocking or freight charges and shall be replaced with specified\nproducts or the agency shall be refunded/credited for the full purchase price. Unauthorized substitutions for any products are\nnot allowed.\n\n21.2. Standard stock products ordered in error by the State of New Hampshire shall be returned for full credit within fifteen\nbusiness days of receipt. Products shall be in re-saleable condition (original container, unused) and there shall be no\nrestocking fee charged for these products. The using agency shall be responsible for any freight charges to return these items\nto the successful Vendor.\n\n22. SPECIFICATION COMPLIANCE:\n\n60f12\nBidder Initials:\n\nDate:\n" "23.\n\n24.\n\n25.\n\n26.\n\n27,\n\n22.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole\ndetermining factor of what meets or exceeds the required specifications.\n\n22.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment offered by\nthe Vendor shall be new (and ofthe current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have\nbeen used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes.\n\n22.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You may bid\ndifferent make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you shall demonstrate to\nthe satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items that do not meet the\nminimum standards shall not be accepted. Product literature and specifications may be enclosed.\n\nENVIRONMENTALLY FRIENDLY PRODUCTS:\n\n23.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation to put into\npractice the interdependent principles of waste reduction, recycling, and recycled products purchasing. Contractors should\nsupply environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of\nthis regulation. Environmentally preferable products and services have characteristics that include, but are not limited to,\nthe following:\n\n23.1.1. Energy or water efficient\n23.1.2. Reusable\n23.1.3. Recyclable\n23.1.4. Contains postconsumer recycled materials\n23.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal\n23.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoLogo, etc.)\n23.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission\u2019s Green Marketing\n\nGuidelines and provide proper certification or detailed information on environmental benefits, durability, and recyclable\nproperties as an attachment with their bid submission.\n\n1. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health concerns.\nContractors must notify the State if a product contains mercury and/or PFAS.\n\n2. To promote fuel efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a SmartWay\nTransport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport partners can be found\nhere: https://www.epa.gov/smartway/smartway-partner-list.\n\nOFFER:\n\n24.1. The bidder offers to sell to the state of New Hampshire the commodities or services indicated at the price or prices quoted\n\nand in compliance with the requirements and specifications of the bid. Quotes in lieu of a completed offer sheet will not\nbe accepted.\n\n24.1.1. Bidders may bid on any or all sections of this bid. To be considered compliant for each section, bidders must fill out\npricing for the primary equipment and all required attachments per specifications.\n\nDELIVERY TIME:\n25.1. Successful Vendor(s) agrees to complete delivery of items by June 30, 2024, after receipt of Purchase Order or sooner to\nlocation noted on paragraph 20 FOB. Prices offered shall include all products and delivery costs.\n\nATTACHMENTS:\n26.1. OFFER SHEET WILL BE ATTACHMENT 1 (SEPARATE FROM THIS DOCUMENT).\n\n26.1.1. Section 1: 7\u201d Disc Woodchipper\n\n26.1.2. Section 2: Compact Excavator with Attachments\n\n26.1.3. Section 3: John Deere 130P Excavator with Mulching Head OR EQUIVALENT\n26.2. Attachment 2: John Deere 13P Excavator Specifications\n\nVENDOR CONTACT INFORMATION:\n27.1. Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid\nresponse.\n\nContact Person Local Telephone Number Toll Free Telephone Number\n\n70f12\nBidder Initials:\n\nDate:\n"