RFP for Cloud-Based Prevailing Wage/Certified Payroll and Payment Verification Systems

DELAWARE RIVER JOINT TOLL BRIDGE COMMISSION REQUEST FOR PROPOSALS Prevailing Wage/ Certified Payroll and Payment Verification Systems March 17, 2023 1 REQUEST FOR PROPOSALS March 17, 2023 Prevailing Wage/Certified Payroll and Payment Verification Systems Purpose The Delaware River Joint Toll Bridge Commission (“Commission”) is seeking proposals from qualified firms to provide a comprehensive cloud-based prevailing wage/certified payroll and payment verification system and related operational support, as further described herein. Background The Commission is a bi-state agency created under a 1934 agreement between the Commonwealth of Pennsylvania and the State of New Jersey and ratified in 1935 by the U.S. Congress in accordance with the Compact Clause to the U.S. Constitution. The Commission’s authority has been reaffirmed in court decisions and subsequent Compact supplements. The Commission owns and operates 20 bridges crossing the low-saline and non-saline portions of the Delaware

River between Pennsylvania and New Jersey. The southernmost crossing is the Trenton-Morrisville (Route 1) Toll Bridge and the northernmost is the Milford- Montague (Route 206) Toll Bridge. Eight of the crossings are toll bridges. Twelve are non- toll (“toll-supported”) bridges, including two pedestrian-only spans. In addition to the bridges crossing the Delaware, the Commission owns and maintains 34 approach bridges (overpasses and underpasses) within its jurisdiction. The bi-state agency currently functions in accordance with the Compact last updated by its two jurisdictional states in 1985 and affirmed by the U.S. Congress in 1987. The agency employs approximately 400 full-time employees, the majority being toll collectors, maintenance workers, and bridge safety/security monitors. The Commission fulfills its regional transportation mission without state or federal subsidies; funding for the operation, maintenance and improvement of the Commission’s bridges and related facilities is derived solely from revenues collected at the agency’s eight toll bridges. Additional information regarding the Commission is available on the Commission’s web site at: www.drjtbc.org Scope of Services The selected firm will be required to provide a software and support packages meeting all of the requirements set forth below. Such firm will be expected to enter into a contract with the Commission, which contract, will further set forth the terms of the agreement between the parties and the services to be provided. Certain terms of such contract may be negotiated upon selection of the successful respondent. The successful respondent will provide the Commission with a cloud-based software and services package that includes, at minimum, the following: http://www.drjtbc.org/ 2 1. Ransomware/Malware prevention with Endpoint Detection & Response (“EDR”) solutions on the servers that house the Commission’s data. Provide the means, methods, including evidence that such solution is being used and monitored. 2. Ability to migrate and import, at minimum, all data related to payments and certified payroll information from other sources (active and archived projects) for the past five (5) years. 3. Main page dashboard providing a system-wide data overview, including the ability to provide a pie chart analysis. 4. Fully execute, migrate, and implement the system to go live within 30 days of bid award. 5. On-demand access to the system for Commission staff for project management. 6. Generate a combined monthly report in a single document which includes all available data. 7. Implement and maintain the IBE Payment and Workforce Utilization legends ( based on Commission standards) to calculate, track, and score individual Prime performance and overall program performance, including but not limited to IBE payments and prevailing wage data. 8. Owner notification system which includes, but are not limited to, the following events: new primes and subcontractors registered, unconfirmed payments, past due payrolls, and IBE certification expiration. 9. Automatic and continuous updates for the duration of the contract for Prevailing Wage/ Certified Payroll, Labor Compliance, Electronic Certified Payroll Reporting, Prevailing Wage and Payment Verification Reporting. 10. Ability to sort contractors by craft and NACIS code, with the ability to print certified payroll(s) by date selection and/or contractor in Excel, Word, and PDF formats. 11. Create a database for IBE certifications, which can be produced in downloadable formats. 12. Create a database for prime contractors and subcontractors, a list of which can be produced in downloadable formats. 13. Ability to upload to the database IBE firms from various State Agencies (ex: PA UCP, NJ UCP, NJ Transit, State of New Jersey, State of Pennsylvania, etc.). 14. Verify-automatically, continuously and in real-time -vendor status, vendor licensing as an Identified Business Enterprises (which include SBE, MBE, WBE, DBE, VBE, and DsBE classifications), EPLS, and certification verification/validation. 3 15. Workflow Management, including but not limited to Electronic Certified Payroll Reporting, Project and Contract Management, Subcontract, Design-Build, New Hire, etc. 16. On-demand report generation for payrolls, payment verification, program achievement/utilization, Tracking, Forecasting and statistical analysis. 17. Interface with other general accounting systems, including but not limited to Tyler Munis. 18. Archive functionality including, but not limited to, long term retention for a minimum period of five (5) years and automatic recurring backup of all data with available restoration in the event of data loss. 19. Ability to access and download all data remotely. 20. Returned all data to the Commission in the format requested at the conclusion of the contract term at no cost to the Commission. 21. Vendor/Administrator access for signatures, messaging, data import, retrieval, multi-level subcontractor review and approval, etc. 22. Automatic notifications/email alerts for payment confirmation(s) and certified payroll submission(s) to contractors and subcontractors 23. Customer support availability online and by phone between the hours of 8:30 am and 5:00 pm, EST, Monday through Friday, for any technical issues with the system. 24. On-demand access to training videos/tutorials for Owners and contractors. Submission Requirements By submitting a proposal, the proposer asserts and confirms that it has fully reviewed and understands the entirety of this RFP and can provide said services, including the Overall Software System Requirements presented above and the attached exhibits hereto, and if selected agrees to negotiate the terms of a contract for the acquisition of the software system in good faith. Any proposal made in response to this RFP shall include each of the following components. Failure to include either may result in the proposal being deemed non-responsive and rejected without further consideration. The Commission reserves the right to reject all responses and to select the response deemed to be in the best interest of the Commission based upon price and all other factors considered in accordance with its selection process. Proposal Content In responding to this RFP, please address the following areas: