Prof Svcs to assess feasibility & design a small fishing pond at existing park.

[1] County of Forsyth, NC Parks & Recreation Department REQUEST FOR QUALIFICATIONS for Horizons Park Small Lake Development RFQ2312 Issue date: 07.18.22 The Forsyth County (N.C.) Parks & Recreation Department is seeking a firm to provide engineering services from conceptual through final design for a proposed small lake in the southeastern portion of Horizons Park. The services generally include, but are not limited to, conceptual and schematic design, preliminary design & development, required environmental studies and research, final design, construction/bidding documents, permitting, architectural/engineering design schedules, opinion of probable costs including hard and soft costs estimates, maintenance budgets, construction administration, and construction observation services. The End of Question period is 5:00 pm, August 5, 2022. All questions regarding this project should be in writing and directed to Darren Redfield, City/County Purchasing at

href="mailto:darrenmr@cityofws.org">darrenmr@cityofws.org. This RFQ will in no manner be construed as a commitment on the part of the County to award a contract. The County reserves the right to reject any or all applications; to waive minor irregularities in the RFQ process or in the applications; to re-advertise this RFQ; to postpone or cancel this process; select and procure parts of services; and to change or modify the RFQ schedule at any time. Proposals shall be complete and comply with the requirements listed herein. Submit Proposals electronically in PDF format by 12:00 noon, August, 16, 2022 to the attention of Chris Weavil at weavilcs@forsyth.cc. All proposals will be time stamped. Responses received after this date and time will be deemed non-responsive and will not be considered. mailto:darrenmr@cityofws.org mailto:weavilcs@forsyth.cc [2] Notice to Proposers It is the policy of the County of Forsyth that an employee, officer, or agent of the County may not participate in any manner in the bidding, awarding, or administering of contracts or agreements in which they, or a member of their immediate family, their business partner, or any organization in which they serve as an officer, director, trustee, or employee, have a financial interest. The successful Proposer must comply with all provisions of the Americans with Disabilities Act (ADA) and all rules and regulations promulgated thereunder. By submitting a proposal, the successful Proposer agrees to indemnify the County from and against all claims, suits, damages, costs, losses, and expenses in any manner arising out of, or connected with, the failure of the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and regulations promulgated thereunder. All proposals must be firm and not subject to increase, unless specified within the provisions of this Request for Qualifications (RFQ) and mutually agreed upon by the County and the Proposer. No special inducements will be considered that are not a part of the original proposal document. County Rights and Options The County, at its sole discretion, reserves the following rights: o To supplement, amend, substitute or otherwise modify this RFQ at any time o To cancel this RFQ with or without the substitution of another RFQ o To take any action affecting this RFQ, this RFQ process, or the services subject to this RFQ that would be in the best interests of the County o To issue additional requests for information or clarification from proposers or to allow corrections of errors or omissions o To require one or more Service Providers to supplement, clarify or provide additional information in order for the County to evaluate the Responses submitted o To negotiate an agreement with a Service Provider based on the information provided in response to this RFQ o This RFQ does not obligate Forsyth County to contract for services specified herein. Public Records Any material submitted in response to this RFQ will become a “public record” once the Proposer’s document(s) is opened and the Proposer is determined to be a participant in the solicitation process and shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Proposers must claim any applicable exemptions to disclosure provided by law in their response to this RFQ. Proposers must identify materials to be protected and must state the reasons why such exclusion from public disclosure is necessary and legal. The County reserves the right to make all final determination(s) of the applicability of North Carolina General Statutes 132-1.2, Confidential Information. Trade Secrets/Confidentiality Proposers must claim any material that qualifies as "trade secret" information under N.C.G.S. 66- 152(3) in their response to this RFQ and must state the reasons why such exclusion from public disclosure is necessary and legal. To properly designate material as trade secret under these circumstances, each Proposer must take the following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate, sealed file marked "Trade Secret - Confidential and Proprietary Information" and (b) the same trade secret/confidentiality/private should be stamped on each page of materials designated as trade secret. [3] Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate pricing information (if requested) as a trade secret. Doing so may result in your proposal being disqualified. In submitting a proposal, each Proposer agrees that the County may reveal any trade secret materials contained in such response to all County staff and City/County officials involved in the selection. Familiarity with Laws and Ordinances The submission of a proposal on the equipment requested herein shall be considered as a representation that the Proposer is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services; and no plea of misunderstanding will be considered on account of ignorance thereof. If the Proposer discovers any provisions in the RFQ/RFQ documents that are contrary to or inconsistent with any law, ordinance, or regulation, it shall be reported to the County in writing without delay. E-Verify Compliance Per N.C.G.S. 143-133.3, provider shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Provider utilizes a subcontractor, the Provider shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Iran Divestment Act Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this agreement any subcontractor on such list. Divestment from Companies that Boycott Israel Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement any subcontractor on said list. [4] Horizons Park Development – Small Lake Design I. PROJECT DESCRIPTION Existing Conditions – Horizons Park is a 490-acre park located in northern Forsyth County just south of Germantown. The park is basically bisected into two halves by Memorial Industrial School Road, one section to the north and one to the south. The first phase of development took place in the 1980’s with a few minor additions in later years. The park has been developed to be generally passive in nature. The current features of the park are a picnic facility with a detached restroom, a playground, numerous individual picnic table sites, a ball field, a disc golf course, nature trails, a dog park, a mountain bike trail, and a maintenance facility. This Project will be to design a small lake with a maximum size not to exceed five (5) acres in total and a minimum size not less than three (3) acres. The preferred site is located along a small stream in southeastern portion of the park. General coordinates are 36.221685, - 80.224369 or 36.221685N 80.224369W. Environmental research along with any work for successful permitting that is needed to meet all local, state, and federal regulatory requirements should be included in your firm’s response. In addition, the project should also include improvements to existing parking areas, installation of automatic access gates, a paved walking trail or path that circles the perimeter of the body of water, fishing access points or pads around the lake, site amenities such as benches and trash receptacles, a paved trail that connects the path around the lake to the existing parking including other possible existing trail connection points in the park. The participating firms should indicate how best to phase such a project should that be needed. The ability to maximize cost effectiveness to meet goals will be a factor in any design. Please note that areas that are to be constructed as part of this project shall be designed and engineered in a manner to ensure accessibility for persons with disabilities as required. An emphasis of this project is to offer amenities, where required, that are compliant with the [5] Americans with Disabilities Act (ADA) while also providing universal design that inherently allows access for older people, people without disabilities, and people with disabilities. II. SCOPE OF SERVICES Task 1: Site Evaluation, Surveying, Locating • Perform an investigation of the site • Conduct all required topographical and boundary surveys necessary for successful project design • Locate all public and private utilities serving the site Task 2: Schematic Design • Prepare preliminary schematic layout(s) for the proposed elements and improvements. • Coordinate a maximum of 5 meetings during the Design Development process, in person or virtual. • Prepare preliminary construction cost estimates and schedules. • Present these project concepts with recommendations to Parks & Recreation Administration Task 3: Detailed Design Development and Preparation of Contract Documents. • Preparation of contract bidding and construction documents consistent with the approved schematic design, including complete working plans and specifications in sufficient detail to permit firm bids in open competition for construction of the Project. At a minimum, the Project plan set will include cover sheet, existing conditions, demolition, layout and materials, site utilities plan, sections and profiles, compliance measures and design features and mechanisms included for persons with disabilities access, and all related detail sheets and specifications found necessary to adequately construct the project. The Project manual will include the County’s “front end”, non-technical requirements and required technical specifications. • Recommendation of and if agreed to by County, the Consultant shall develop bid documents with add or deduct alternatives and shall clearly identify these alternatives in all estimates of probable cost. • During the project’s Design Development phase, attend a minimum of five project team progress meetings, in person or virtual. including meetings at the 25%, 50%, 90% and 100% design submissions. Task 4: Permitting Services. • Identify and assist in obtaining any and all required local, state, and federal permits as may be required. Task 5: Bid and Award Services. • Assist and coordinate with the WS/FC Purchasing staff with the bid and award process, including advertising for receipt of bids from construction contractors, and if so determined, prequalification of prime contractors and sub-contractors • Coordinate with WS/FC Purchasing staff in preparing and distributing all addenda • Conduct a pre-bid conference at the work site. https://en.wikipedia.org/wiki/Disability [6] • Attend bid opening meeting (as required) and compile a bid sheet. • Review all bids with WSFC Purchasing and determine whether bids are responsible and responsive. • Check references and make a written recommendation of award Task 6: Construction Period Services. • Provide standard construction period observation and administration services, including a preconstruction conference and general administration of the construction contract. • Reconcile existing conceptual estimates, design development, and 50% construction documents. • Prepare a master project schedule and preliminary construction schedule. • Monitor critical layout for proper compliance with specifications. • Monitor each milestone phase of construction for proper compliance with plans and specifications. • Review and comment on all samples, schedules, and shop drawings submitted by Contractor. • Recommend condemnation of all Project work that fails to conform to the contract documents. • Interpret and make decisions on questions regarding interpretation of or compliance with the construction documents, except as the County may, in writing, otherwise determine. • Review and act on all requests for changes in the plans, specifications or contracts for the Project. • Weekly site review and participation, on-site, in weekly project meetings with General Contractor, subcontractors, and others as required by the County. • Review, certify, and submit Contractor payment requests. • Develop final punch list. • Conduct final walk through and acceptance with Owner. • Secure all guarantees and warranties. III. RFQ REVIEW AND EVALUATION A selection committee will be established to review and evaluate all documentation submitted in response to this Request for Qualifications. The committee will conduct a preliminary evaluation of all documentation to determine the most qualified firms. Based on the results of the evaluations, the selection committee may invite up to four qualified firms to interview and meet key members of the proposed project team. The firm(s) should be prepared to present a project proposal and short presentation at the interview session. Times and dates to be determined. IV. QUALIFICATIONS SUBMISSION REQUIREMENTS Proposals are to be limited to 20 total pages. Proposals must be received by the required deadline and are to be submitted electronically as a PDF file(s) to weavilcs@forsyth.cc or by USB thumb drive delivered to the following address: Forsyth County Parks and Recreation mailto:weavilcs@forsyth.cc [7] Attn: Chris Weavil, Assistant Director of Operations 201 North Chestnut Street Winston-Salem, NC 27101 Vendors interested in submitting a Proposal to conduct the Scope of Services must have demonstrated previous experience in the design of similar projects. The proposal must clearly address the requirements outlined in the RFQ. The proposing firm must ensure that all proposed work will meet all applicable Local, State and Federal requirements. Firms interested in the project are required to submit responses to the RFQ which address the criteria listed above and include the following: A. Cover Letter B. Personnel and/or Team Provide the proposing firm’s name, address, contact name(s), and telephone number(s). Identify any certified Minority Business Enterprises (MBE) or Women Business Enterprises (WBE) firms who will be subconsultants. C. Statement of Qualifications and Experience Provide a general profile of your firm. Also provide the qualifications of the personnel the firm possesses in order to prepare the services outlined in this RFP. Provide names of principals, key persons, or associates who would be involved in the project and their qualifications. Provide a list of similar projects completed by the person/firm, giving names, addresses, and phone numbers of clients. D. Vendor Approach to the Scope of Services Provide a detailed statement outlining the understanding of each task of the project. Summarize the basic approach to providing the services, and any recommendations on improving the efficiencies in the process. Provide the names of the staff that will be assigned to complete each task. E. References Please provide at least five professional references of similar work completed over the past fifteen years, at least three of which must be completed works. Proposed projects (minimum 60% complete design plans or colored renderings) that have been presented to clients for approval may also be submitted – limit to three most similar). Provide client name, contact email and phone number, project cost, and year completed (or submitted). V. GENERAL COMMENTS A. COSTS: Any cost incurred by respondents in preparing or submitting the response to this Request for Qualifications for the Project shall be the Proposer’s sole responsibility. B. COMMUNICATION: Respondents are advised to refrain from contact with Selection Committee members. Any specific questions regarding the Request for Qualifications should be directed in writing to the Forsyth County Parks & Recreation Director. The questions should be RFQ procedural or likewise. If a question of general concern is asked by any firm with regards to this Request for Qualifications, a copy of the written response shall be sent to all firms. C. OWNERSHIP OF DOCUMENTS: Any materials submitted will become a part of the response and could be included in subsequent contract(s) between Forsyth County and the selected firm. All responses, inquiries or correspondence relating to this Request for Qualifications will become [8] property of Forsyth County when received. Drawings, tracings, specifications, reports, models, computer discs, renderings, copyrights, and all other documents to be prepared and furnished by the Proposer pursuant to specific projects undertaken by the successful Proposer, are the sole property of Forsyth County, whether the project for which they are made is executed or not, and may be used by Forsyth County as it sees fit. D. ACCESSIBILITY: All work shall comply with the Americans with Disability Act and the North Carolina Accessibility Code including all Amendments. F. PERMITS: Forsyth County expects that the firm shall work with all of the various permitting agencies throughout the design process in order that code and permit related issues can be identified, resolved, and incorporated into the final contract drawings and specifications prior to being advertised for construction bids. The County wishes to eliminate or prevent construction change orders that may be necessitated as the result of the permitting process. The Consultant shall obtain all permits and / or resolve all permit requirements prior to the completion of 100% Construction Documents and award of the construction contract. It is Forsyth County’s goal to accelerate the issuance of permits so that construction can start at the earliest possible date after award of the construction contract. G. COMPLIANCE: All work shall be in compliance with all local, state, and federal codes. H. EQUAL EMPLOYMENT OPPORTUNITY: Forsyth County does not discriminate in any of its programs and activities. The firm awarded the eventual contract for work will be required to assure that no person shall be denied employment or fair treatment, or in any way discriminated against, on the basis of race, sex, religion, age, national origin, or disability. In addition to these requirements, since state/federal funds may be used to finance this project, the successful consultant shall comply with all civil rights requirements applicable to transportation-related projects. I. Forsyth County reserves the right to reject any or all proposals or to waive any and all formalities and the right to disregard all non-conforming or conditional proposals and to award the contract to the firm that will serve in the best interest of Forsyth County. J. Forsyth County is not legally required to enter into a contract as a result of this RFQ. K. Insurance: The Design Firm is expected to have and maintain during the life of the contract comprehensive general liability, professional liability, and other insurance as is appropriate for the work being performed. VI. Estimated Schedule July 14, 2022 Proposals Due July. 2022 Evaluation & Firm Selection (2 weeks) August. 2022 Board Approval (4 weeks) August-September 2022 Contract Processing (3-6 weeks) October-December 2022 Testing & Design, Owner Meetings January-February 2023 Finalize Design & Permitting March. 2023 Construction Contract Bidding (4 weeks) April. 2023 Award of Construction Contract by Board (4 weeks) May. 2023 Contract Processing (3-6 weeks) July. 2023 Notice to Proceed, Construction Administration begins July. 2024 Project Completion End.