Request for Quotes 2376-A: Annual Firefighter Physicals

expired opportunity(Expired)
From: Fayette(County)

Basic Details

started - 12 Feb, 2024 (2 months ago)

Start Date

12 Feb, 2024 (2 months ago)
due - 27 Feb, 2024 (1 month ago)

Due Date

27 Feb, 2024 (1 month ago)
Bid Notification


Bid Notification


Fayette County

Customer / Agency

Fayette County
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"Purchasing Department\n\nFAYETTE 140 Stonewall Avenue West, Ste 204\nFayetteville, GA 30214\nPhone: 770-305-5420\n\nCreate Your Story!\n\nFebruary 26, 2024\n\nSubject: Request for Quote 2382-A: Grass Cutting - Water System\n\nGentlemen/Ladies:\n\nFayette County, Georgia invites you to submit a quote for the above listed solicitation in\naccordance with the information and specifications contained herein.\n\nA mandatory pre-quote conference will be held at 2:00 p.m., Thursday, March 7, 2024 at\nCrosstown Water Treatment Plant, 3500 TDK Blvd., Peachtree City, GA 30269 to provide an\nopportunity for you to become familiar with the site and work conditions, and to ask questions.\nOnce completed there we will proceed to visit Lake McIntosh Park, Lake Horton Park and Field,\nand South Fayette Water Treatment Plant. Companies that attend and visit each site will be\ninvited to submit quotes
for this project.\n\nAddress any questions you may have about this request for quotes to Natasha Duggan via email\n\nto or fax to (770) 719-5534. Questions will be accepted until\n2:00 p.m., Tuesday, March 12, 2024.\n\nQuotes will be accepted until 2:00 p.m., Tuesday, March 19, 2024. Please provide your quote\nand other information via email to Natasha Duggan, Contract Administrator at\n\ or fax to (770) 719-5534.\n\nPurchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The\noffice telephone number is (770) 305-5420.\n\nSincerely;\nA\n\nTed L. Burgess\nChief Procurement Officer\n" "GENERAL TERMS AND CONDITIONS\nRequest for Quotes 2382-A: Grass Cutting - Water System\n\nDefinitions:\na. Responder: A company or individual who submits a quote in response to this\nRFQ.\nb. Successful Responder: The Responder that is awarded a contract.\nc. Contractor: The Successful Responder, upon execution of the contract.\n\nd. County: Fayette County, Georgia.\n\nQuote is Offer to Contract: Each quote constitutes an offer to become legally bound to a\ncontract with the County, incorporating the Request for Quotes and the Responder\u2019s quote.\nThe binding offer includes compliance with all terms, conditions, special conditions,\nspecifications, and requirements stated in the Request for Quotes, except to the extent that a\nResponder takes written exception to such provisions, and the County agrees to the exceptions.\nAll such terms, conditions, special conditions, specifications, and requirements will form the\nbasis of the contract. The Responder should take care to answer all questions and provide all\nrequested information, and to note any exceptions in the quote submission. Failure to observe\nany of the instructions or conditions in this Request for Quotes may result in rejection of the\nquote.\n\nBinding Offer: To allow sufficient time for a contract to be awarded, each quote shall constitute\na firm offer that is binding for ninety (90) days from the received by date to the date of award.\n\nReferences: Include with your quote a list of three (3) jobs that your company has done that are\nof the same or similar nature to the work described in this Request for Quotes, on the form\nprovided. Include all information as requested on the form.\n\nPreparation Costs: The Responder shall bear all costs associated with preparing the quote.\n\nMore Than One Quote: Do not submit alternate quotes or options, unless requested or\nauthorized by the County in the Request for Quotes. If a Responder submits more than one\nquote without being requested or authorized to do so, the County may disqualify the quotes\nfrom that Responder, at the County\u2019s option.\n\nDefects or Irregularities: The County reserves the right to waive any defect or irregularity in any\nquote received. In case of a discrepancy between unit prices and extended prices, the unit price\nwill govern unless the facts or other considerations indicate another basis for correction of the\ndiscrepancy.\n\nPrices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise\nspecified in the quote. All prices for commodities, supplies, equipment, or other products shall\nbe quoted FOB Destination, Fayette County, or job site.\n" "10.\n\n11,\n\n12.\n\n13.\n\nResponder Substitutions: Responders offering substitutions or deviations from specifications\nstated in the Request for Quotes, shall list such substitutions or deviations on the \u201cExceptions to\nSpecifications\u201d sheet provided, or on a separate sheet to be submitted with the quote. The\nabsence of such list shall indicate that the Responder has taken no exception to the\nspecifications. The evaluation of quotes and the determination as to equality and acceptability\nof products or services offered shall be the responsibility of the County.\n\nNon-Collusion: By responding to this Request for Quotes, the Responder represents that the\nquote is not made in connection with any competing Responder, supplier, or service provider\nsubmitting a separate response to this Request for Quotes and is in all respects fair and without\ncollusion or fraud.\n\nEthics \u2014 Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is\nrecommended for award to the Board of Commissioners or the County Administrator, or before\nthe County renews, extends, or otherwise modifies a contract after it has been awarded, the\nContractor must disclose certain relationships with any County Commissioner or County Official,\nor their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,\nadoption, or marriage (including in-laws). A relationship that must be reported exists if any of\nthese individuals is a director, officer, partner, or employee, or has a substantial financial\ninterest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3\n(Code of Ethics).\n\nIf such relationship exists between your company and any individual mentioned above, relevant\ninformation must be presented in the form of a written letter to the Director of Purchasing. You\nmust include the letter with any bid, proposal, or price quote you submit to the Purchasing\nDepartment.\n\nIn the event that a Contractor fails to comply with this requirement, the County will take action\nas appropriate to the situation, which may include actions up to and including rejection of the\nbid or offer, cancellation of the contract in question, or debarment or suspension from award of\na County contract for a period of up to three years.\n\nEvaluation: Award will be made to the lowest responsive, responsible Responder, taking into\nconsideration payment terms, vendor qualifications and experience, quality, references, any\nexceptions listed, and/or other factors deemed relevant in making the award. The County may\nmake such investigation as it deems necessary to determine the ability of the Responder to\nperform, and the Contractor shall furnish to the County all information and data for this purpose\nas the County may request. The County reserves the right to reject any item, any quote, or all\nquotes, and to re-solicit for pricing.\n\nPartial Award: The County reserves the right to make award by item, by group of items, by any\ncombination of items, or by lump sum award. The award will be made in the best interest of the\nCounty. Responders may restrict their offers to consideration of a lump sum award or other\nrestriction only by so indicating on the pricing sheet or the \u201cExceptions to Specifications\u201d sheet\nincluded in the Request for Quotes. Responders who do not restrict consideration of their\noffers in this manner shall be expected to accept any portion ofthe award. The County reserves\nthe right to award multiple contracts for the products or services sought by this Request for\nQuotes.\n" "14.\n\n15.\n\n16.\n\n17;\n\n18.\n\n19.\n\nPayment Terms and Discounts: The County\u2019s standard payment terms are Net 30. Any\ndeviation from standard payment terms must be specified in the resulting contract, and both\nparties must agree on such deviation. Cash discounts offered will be a consideration in\nawarding the quote, but only if they give the County at least 15 days from receipt of invoice to\npay. For taking discounts, time will be computed from the date of invoice acceptance by the\nCounty, or the date a correct invoice is received, whichever is the later date. Payment is\ndeemed made, for the purpose of earning the discount, on the date of the check.\n\nTrade Secrets - Confidentiality: If any person or entity submits a bid, proposal, or quote that\ncontains trade secrets, an affidavit shall be included with the bid, proposal, or quote. The\naffidavit shall declare the specific included information which constitutes trade secrets. Any\ntrade secrets must be either (1) placed in a separate envelope, clearly identified, and marked as\nsuch, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly\nwhere such information is, and otherwise marked, highlighted, or made plainly visible. See\n0.C.G.A. 8 50-18-72 (A)(34).\n\nTrade Secrets - Internal Use: In submitting a quote, the Responder agrees that the County may\nreveal any trade secret materials contained in the quote to all County staff and officials involved\nin the selection process, and to any outside consultant or other third parties who may assist in\nthe selection process. The Responder agrees to hold harmless the County and each of its\nofficers, employees, and agents from all costs, damages, and expenses incurred in connection\nwith refusing to disclose any material which the Responder has designated as a trade secret.\n\nContract Execution & Notice to Proceed: After an award is made, and all required documents\nare received by the County, and the contract is fully executed with signature of both parties, the\nCounty will issue a written Notice to Proceed. The County shall not be liable for payment of any\nwork done or any costs incurred by any Responder prior to the County issuing the Notice to\nProceed.\n\nTerm of Contract: The term of this agreement shall begin upon issuance of a Notice to Proceed,\nand continue through June 30, 2025 Thereafter, this agreement may be renewed by the County\nfor two additional one-year renewal terms (each a \u201cRenewal Term\u201d and together with the Initial\nTerm, the \u201cTerm\u201d), which renewal will be by letter or other written correspondence from the\nCounty to the Contractor ninety (90) days prior to expiration of the Initial Term or the then-\ncurrent Renewal Term. If the County fails to provide notice of renewal, this Agreement will\nterminate at the end of the Initial Term or the then-current Renewal Term. This agreement is\nsubject to the multi-year contractual provisions of 0.C.G.A. 36-60-13(a).\n\nUnavailability of Funds: This contract will terminate immediately and absolutely at such time as\nappropriated and otherwise unobligated funds are no longer available to satisfy the obligations\nof the County under the contract.\n" "20. Insurance: The Successful Responder shall procure and maintain the following insurance, to be\n\n21.\n\n22,\n\n23.\n\n24.\n\n25.\n\nin effect throughout the term of the contract, in at least the amounts and limits as follows:\n\na. General Liability Insurance: $1,000,000 combined single limit per occurrence,\nincluding bodily and personal injury, destruction of property, and contractual\nliability.\n\nb. Automobile Liability Insurance: $1,000,000 combined single limit each\noccurrence, including bodily injury and property damage liability.\n\nc. Worker's Compensation & Employer\u2019s Liability Insurance: Workers\nCompensation as required by Georgia statute.\n\nBefore a contract is executed, the Certificates of Insurance for all required coverage shall be\nsubmitted to the County. The certificate shall list an additional insured as follows:\n\nFayette County, Georgia\n140 Stonewall Avenue West\nFayetteville, GA 30214\n\nUnauthorized Performance: The County will not compensate the Contractor for work\nperformed unless the work is authorized under the contract, as initially executed, or as\namended.\n\nAssignment of Contract: Assignment of any contract resulting from this Request for Quotes will\nnot be authorized, except with express written authorization from the County.\n\nIndemnification: The Contractor shall indemnify and save the County and all its officers, agents\nand employees harmless from all suits, actions, or other claims of any character, name and\ndescription brought for or on account of any damages, losses, or expenses to the extent caused\nby or resulting from the negligence, recklessness, or intentionally wrongful conduct of the\nContractor or other persons employed or utilized by the Contractor in the performance of the\ncontract. The Contractor shall pay any judgment with cost which may be obtained against the\nCounty growing out of such damages, losses, or expenses.\n\nSeverability: The invalidity of one or more of the phrases, sentences, clauses, or sections\ncontained in the contract shall not affect the validity of the remaining portion of the contract. If\nany provision of the contract is held to be unenforceable, then both parties shall be relieved of\nall obligations arising under such provision to the extent that the provision is unenforceable. In\nsuch case, the contract shall be deemed amended to the extent necessary to make it\nenforceable while preserving its intent.\n\nDelivery Failures: If the Contractor fails to deliver contracted goods or services within the time\nspecified in the contract or fails to replace rejected items in a timely manner, the County shall\nhave authority to make open-market purchases of comparable goods or services. The County\nshall have the right to invoice the Contractor for any excess expenses incurred or deduct such\namount from monies owed the Contractor. Such purchases shall be deducted from contracted\nquantities.\n"

140 Stonewall Avenue West Suite 100 Fayetteville, Georgia 30214Location

Address: 140 Stonewall Avenue West Suite 100 Fayetteville, Georgia 30214

Country : United StatesState : Georgia

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