UDOT Weather Forecasting and RWIS Management

20 March 2024 UDOT Weather Forecasting and RWIS Management Weather Forecasting and RWIS Management Traffic Operation 20 March 2024 Open 3/20/2024 10:00 AM MDT Type Invitation for Bid Close 4/3/2024 12:00 AM MDT Number UDOT240235CN Currency US Dollar Sealed Until 4/3/2024 12:00 AM MDT 20 March 2024 Contacts Cody Nelson codybnelson@utah.gov 20 March 2024 Commodity Codes Commodity Code Description 99900 UDOT Utah Department of Transportation 81150 Earth science services including meteorology and cartography and geology and land surveying and archaeological services and oceanography and hydrology and geophysics 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 mailto:codybnelson@utah.gov INVITATION FOR BIDS UDOT Weather Forecasting and RWIS Management SOLICITATION #UDOT240235 This Invitation for Bids "IFB"

is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence. Purpose of this Solicitation The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: UDOT with meteorological services including, but not limited to, operational weather forecasts, travel weather information, and Road Weather Information Systems (RWIS) support. The contractor shall generate statewide weather forecasts tailored to the specifications of UDOT road maintenance through the guidance of the UDOT Weather Program Manager. The contractor must provide on-site meteorological support from the UDOT Traffic Operations Center (TOC - located at 2060 South 2760 West, Salt Lake City, Utah 84104) Weather Operations Room during required hours and remote support 24 hours a day, seven days a week. This contract will result in one contract award to the lowest responsive and responsible bidder. Length of the Contract The contract resulting from this IFB will be for FIVE (5) years. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The UDOT Procurement Services Division is the issuing procurement unit and UDOT Weather Operations is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #UDOT240235CN. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB. Additional Information Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the procurement officer overseeing this IFB. Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders. Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit. Evaluation of Bids Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected. Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the UDOT Procurement Service Division prior to the closing date. To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items. Description • The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid. • The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non- negotiable, and other documents required for this IFB. • The Questions Section contains the questions that Bidders are required to answer in order to submit a bid. • The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids. Bidders must review each section carefully. Required to View Event Prerequisites Required to Enter Bid 20 March 2024 1. All questions must be submitted through online bidding system during the Question and Answer period. 2. The Utah Department of Transportation does not guarantee any purchase amount under this Contract. 3. A Bidder must guarantee its pricing for the period described in this IFB. 4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section. 5. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. 6. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 7. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit. 8. The cost for this IFB will be evaluated as described in this prerequisite. 9. The proposed Scope of Work has been attached to this IFB. See Buyer Attachments section. 10. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired. 11. Bids can be submitted electronically, through the bid system, or by submitting a hard copy to the address provided below. 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 Buyer Attachments 1. TCAgencyServices-7.20.23-RS_(12) (1).docx 2. Attachment B - Scope of Work (1).docx 3. Attachment C - Bid Schedule.xlsx 4. Claim of Business Confidentiality Form 5. Time Zone 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MDU2LTE1ODYxOTEwMzNUQ0FnZW5jeVNlcnZpY2VzLTcuMjAuMjMtUlNfKDEyKSAoMSkuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MDU2LTE1ODYwNTgwOTBBdHRhY2htZW50IEIgLSBTY29wZSBvZiBXb3JrICgxKS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MDU2LTE1ODYwNTk0NzRBdHRhY2htZW50IEMgIC0gQmlkIFNjaGVkdWxlLnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MDU2LTY2ODg2OTA4MGNvbmZpZGVudGlhbGl0eWNsYWltZm9ybSAoMSkuZG9j&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MDU2LTY2ODg2OTY4N0NoYW5naW5nIFlvdXIgVGltZSBab25lLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Acceptance of Prerequisites Instructions: 1.1 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension. 1.2 Is Bidder an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah. 1.3 Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.4 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements any other prerequisite that required document to be uploaded. 1.5 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension. 1.6 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah. 1.7 Did you upload Attachment C Bid Schedule? 1.8 Did you Submit 2 references of clients in the past 2 years as explained in Mandatory Requirements? Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. 20 March 202420 March 202420 March 202420 March 202420 March 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Net Cost to UDOT 1 LS - Lump Sum The Net Cost to UDOT from the Bid Schedule 20 March 202420 March 202420 March 202420 March 2024 Service Line Items Service Line Items There are no Items added to this event. 20 March 202420 March 202420 March 2024