Underground fuel tanks

Invitation to Bid No. 2024-03 is soliciting bids from qualified businesses registered to do business in the State of Florida to provide removal of underground fuel tanks. The work will involve furnishing all labor, materials, equipment, tools, transportation services, and incidentals, and performing all work necessary to provide the County with removal and disposal of the underground fuel storage tanks and related piping and pumping within a closed former gas station. All work shall be in accordance with the applicable Florida Department of Environmental Protection rules and regulations. The contractor must be authorized and able to conduct the fuel storage tanks removal and disposal. The fuel tanks are empty and to the best of our knowledge do not currently store any liquid. It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP), for the Work. Firms

interested in preparing a bid for this ITB must complete the requirements set forth in this ITB, its attached documents and documents incorporated by reference (collectively referred to as the “ITB”). Under the bid process of Jefferson County, the conditions set forth herein are binding on the Bidder as confirmed by the signature of a person with legal authority to bind the Bidder on the cover letter transmitting its Bid to the County in response to this ITB. If this ITB is amended, the County Manager’s Office will issue an appropriate addendum to the ITB. Any addendums will be posted on the County Website. If an addendum is issued, all terms and conditions of this ITB that are not specifically modified in the addendum shall remain unchanged. An addendum to this ITB will be issued if any of the date and/or time change, unless the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be determined at each phase. It is understood and the Bidder hereby agrees to be solely responsible for obtaining all materials and determining the best methods that will be utilized to meet the intent of the specifications of this ITB. Failure by the Bidder to acquaint themselves with the available information will not relieve them from responsibility for estimating properly the difficulty or cost of successfully performing the work. Bidders are expected to examine the specifications and all instructions pertaining to the required commodities/services. Failure to do so will be at Bidder’s risk. The County reserves the right to reject any Bid found to be non-responsive, vague, or non- conforming. The County also reserves the right at any time to withdraw all or part of this ITB in order to protect its best interests. The County is not liable for any costs incurred by the Bidder in preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to Chapter 119, Florida Statutes (FS), all responses are subject to Florida’s public records laws. ITB 2024-03 INTENT AND GENERAL INFORMATION Underground Fuel Tanks Removal 4 While every effort is made to ensure the accuracy and completeness of information in the ITB, it is recognized that the information may not be complete in every detail and that all work may not be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its Proposal all pertinent information in accordance with the objectives of the ITB. The ITB and any addenda issued are available on the Jefferson County website at http://www.jeffersoncountyfl.gov or by contacting the County at 850-997-3083. All questions pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set forth in Section 1.0 of the ITB. ADA –Special Accommodations: Any person requiring accommodations by the County due to a disability should call the County Manager’s Office at 850-997-3083 at least five (5) working days prior to any pre-response Conference, response opening, or meeting. If you are hearing or speech impaired, please contact the County Manager’s Office by the Florida Relay Service, which can be reached at 1-800-955-8771 (TTY). SECTION 1.0 SCHEDULE OF EVENTS Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for rejection of the bid. All times listed in the Schedule of Events are Eastern Standard Time (EST). Event Date/Time Bid Advertisement Date January 10, 2024 Release of Invitation to Bid January 10, 2024 Bid Questions Due from Prospective Bidder January 24, 2024 Responses to bid questions due January 31, 2024 BIDS DUE TO BOCC February 14, 2024 @ 3:00 P.M. Posting of Intended Award February 23, 2024 Board Consideration of Intended Award March 7, 2024 Posting of Notice of Award March 8, 2024 SECTION 2.0 BID QUESTIONS 2.1 All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable), received in accordance with Section 1.0 Schedule of Events, and must be directed to: Gus Rojas, grojas@jeffersoncountyfl.gov or mailed to 445 W. Palmer Mill Rd., Monticello, FL 32344. Questions and responses will be posted on the County’s Website and, if necessary, an Addendum or Addenda will be issued. ITB 2024-03 INTENT AND GENERAL INFORMATION Underground Fuel Tanks Removal 5 SECTION 3.0 SCOPE OF WORK This project will require removal of underground fuel tanks from a closed gas station. The work will involve furnishing all labor, materials, equipment, tools, transportation services, and incidentals, and performing all work necessary to provide the County with removal and disposal of the underground fuel storage tanks and related piping and facilities pumping. There are an unknown number of fuel tanks located on the site. The scope of work involves locating and removal of all tanks located on the site. The fuel tanks are empty and to the best of the County’s knowledge do not currently store any liquid. All work shall be in accordance with the applicable Florida Department of Environmental Protection rules and regulations. The contractor must be authorized and able to conduct the fuel storage tanks removal and disposal. On site Tasks: Provide line-item cost proposals for each task using the attached Bid Form. The County retains discretion to award a portion of these tasks or all tasks listed. Site Clearing: • Excavate and remove all soils and structure to allow underground tank removal. Tank Removals: • Locate all underground fuel tanks • Blow Back all Fuel lines • K wash tanks to remove all vapor and fuels • Excavate to tops of tanks, remove all tank top equipment, pipping • Remove underground tanks • Load and haul away all tanks for disposal Backfilling and Regrading: • Backfill the area with clean fill dirt, regrade and compact the area Contractor Responsibilities: • All Labor and Equipment for tank removal • Tank Disposal • Permitting and agencies Authorization • All notifications with DEP and other agencies. • Scheduling inspections • Coordination with DEP and County Staff on site cleanup crew MDM ITB 2024-03 INTENT AND GENERAL INFORMATION Underground Fuel Tanks Removal 6 • Prices should be listed to include the following items. o Environmental testing or reporting o Contaminated soil, water hauling, and removal SECTION 4.0 RECEIPT AND OPENING OF THE BID 4.1 All Bids received will be recorded and date stamped at the Jefferson County office located at 445 W. Palmer Mill Rd., Monticello FL. The responsibility for submitting the Bid to the County Manager’s Office no later than the specified time and date is solely that of the Bidder. The County will in no way be responsible for delays in mail delivery or delays caused for any other occurrence. 4.2 All Bidders shall be pre-qualified and licensed with the Florida Department of Environmental Protection in Tallahassee, Florida. Only prospective bidders on the Engineer’s Plan Holder’s list may submit a bid. 4.3 Submission of Bids by fax or other electronic means will not be accepted. Late Bids will not be accepted, i.e., any Bid submitted/received after 3:00 P.M. on February 14, 2024,