Indigenous Child Care Design & Operations Advisory Services

22 February 2023 Indigenous Child Care Design & Operations Advisory Services Under this Request for Expressions of Interest the City of Vancouver is seeking expressions of interest from Indigenous-led or Indigenous-serving organizations for Child Care advisory services. 22 February 2023 Open 22/02/2023 12:00 PM PST Type Request for Expression of Interest Close 15/03/2023 3:00 PM PDT Number PS20230284-ACCS-RFEOI Currency Canadian Dollar Sealed Until 15/03/2023 3:00 PM PDT 22 February 2023 Contacts Jim Lowood Jim.Lowood@vancouver.ca Phone +1 604-873-7257 22 February 2023 Commodity Codes Commodity Code Description 50121108 CNSLT - Project Management Services 22 February 202322 February 202322 February 202322 February 202322 February 202322 February 202322 February 202322 February 202322 February 2023 mailto:Jim.Lowood@vancouver.ca 1.0 Introduction Under this Request

for Expressions of Interest (the RFEOI), the City of Vancouver (the City) is seeking expressions of interest (Expressions of Interest) from Indigenous-led and/or Indigenous serving organizations with knowledge, skills, and expertise in group childcare and operations advisory services for the Urban Indigenous Youth and Education Project. Interested parties (Respondents) are requested to respond to this RFEOI in accordance with the instructions set forth in this RFEOI. The RFEOI will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the Supplier Portal). Expressions of Interest may only be submitted via the Supplier Portal in the format requested by the City. Each Respondent is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFEOI and the Supplier Portal terms and conditions, then the provisions of this RFEOI will govern. 2.0 Background The Urban Indigenous Youth and Education Project (UIYEP) is an ambitious, Indigenous-led undertaking with the potential to change the landscape for the urban Indigenous community in Vancouver. The project involves a partnership between the Urban Native Youth Association (UNYA), the Nicola Valley Institute of Technology (NVIT), and the City to assemble and co-develop five lots on the south side of East Hastings Street, between Woodland Drive and Commercial Drive. The mixed-use development will be Indigenous-focused, and will include a new UNYA youth centre, an NVIT post-secondary campus, 37 (or more) childcare spaces, and approximately 200 units of social housing for Indigenous youth and families. Further information on the background of the project can be viewed under Buyer Attachments. 3.0 Scope of Work The City and its partners are looking for representatives from one or more Indigenous-led and/or Indigenous serving organizations with knowledge, skills, and experience in Indigenous childcare design and operations for the Urban Indigenous Youth and Education Project. Further information on the scope of work can be viewed under Buyer Attachments. 4.0 Description of Services Under an hourly rate contract valued up to $10,000 (per organizational representative) estimating approximately 100 hours of effort over several months, an individual representing the selected organization(s) would join an Indigenous-led design advisory group, and would participate in a series of project, design and operations meetings. The City anticipates that up to two organizations will be considered under this RFEOI, but that each organization would put forth one individual to represent them in the advisory group. The focus of the advisory group will be culturally appropriate childcare for urban Indigenous families. The advisory group may be asked to make recommendations about various aspects of the project, which may include topics such as building design, site design, functional programming, community engagement, culturally safe childcare operations, shared amenity spaces with housing or other uses, asset management and other topics deemed relevant and appropriate. 5.0 Anticipated Period of Issuance of RFP Should the City proceed to issue a Request for Proposals, the RFP will serve as the second phase of the selection process. The timeline of the RFP has yet to be determined at this time. Description 6.0 Evaluation Criteria The City and its partners will evaluate the qualifications and relevant experience and capability of the Respondent, as per the Questions section. Required to View Event Prerequisites Required to Enter Bid 22 February 2023 1. Acceptance of the Administrative Requirements is required prior to response submission. 22 February 202322 February 202322 February 202322 February 202322 February 202322 February 202322 February 2023 Buyer Attachments 1. PS20230284-ACCS-RFEOI - Background and Scope of Work.pdf 22 February 202322 February 202322 February 202322 February 202322 February 202322 February 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI1NjgyLTEzODQ5NDQyODJQUzIwMjMwMjg0LUFDQ1MtUkZFT0kgLSBCYWNrZ3JvdW5kIGFuZCBTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Expression of Interest Instructions: 1.1.1 Is this Response made on behalf of a joint venture? 1.1.2 Herein, the term “Respondent” refers to each of the following companies: 1.1.3 An authorized signatory of the Respondent hereby agrees to the attached Letter of Expression of Interest, and submits the Expression of Interest including Statement of Qualifications and all supporting materials on behalf of the Respondent. 1.1.4 Complete and attach a Certificate of Existing Insurance, as applicable. 1.1.5 Complete and attach a Declaration of Supplier Code of Conduct Compliance, as applicable. 1.1.6 Provide information responsive to Section 7.0 of the Administrative Requirements regarding Conflicts/Collusion/Lobbying, as applicable. 1.1.7 Has any personal information of your key personnel such as CV or other information regarding employment history and qualifications been included in the Response? 1.1.8 Complete the attached form for each key personnel for whom a CV or other information regarding employment history and qualifications has been included in the Response and upload. Group 2.1: Background and Questions Instructions: 2.1.1 Please answer the following questions to the best of your ability and include a resume for the individual who will be representing your organization. Please upload the resume if necessary. 2.1.2 The Development Partners are looking for representatives from one or more Indigenous organizations with knowledge, skills, and expertise in childcare operations who can provide Indigenous-informed childcare design and operations advisory services for the Urban Indigenous Youth and Education Project. (Question 1 response length: suggested 1-2 pages). The evaluation weighting for the following four questions is 30%. 2.1.3 a) Does your organization identify as Indigenous? Please provide details regarding Indigenous governance and/or ownership/control, and Indigenous participation in your organizational Leadership and workforce. 2.1.4 b) Please outline your connection to, and relationship with, xwməθkwəy̓əm, Skwxwú7mesh and səlilwətaɬ. 2.1.5 c) Please tell us about your organization’s experience and understanding of Indigenous early learning and childcare services and programs, including providing services to children with additional needs. You could include a general description of the organization’s overall mandate, and other elements such as mission, vision, values, philosophical approach, or other descriptive information, to indicate how childcare is situated within the organization. 2.1.6 d) Please outline how your organization goes about ensuring a full spectrum of culturally safe early learning and childcare (and related) services are provided to Indigenous children and families. For example, referral services, family programming, parenting programming, cultural events, etc. 2.1.7 From the list below, please select the areas your organization already has extensive skills/ experience in: (Please note that the following 18 questions comprise 25% of the evaluation weighting). 2.1.8 Working with Indigenous children and families to provide early learning and childcare, and other family-related services 2.1.9 Working with and respecting the protocols of xwməθkwəy̓əm, Skwxwú7mesh and səlilwətaɬ Nations. 2.1.10 Integrating culturally appropriate Indigenous teachings into early learning and childcare programming, which may include: 2.1.11 Indigenous pedagogy and curriculum (E.g., land-based learning) 2.1.12 creating a welcoming environment for Indigenous parents and caregivers 2.1.13 delivering a range of family services and supports 2.1.14 providing traditional meals 2.1.15 facilitating ongoing professional development for staff 2.1.16 parent/ caregiver engagement 2.1.17 developing staff recruitment and retention strategies 2.1.18 administrative supports for families (e.g., completing childcare-related application forms) 2.1.19 Other: 2.1.20 Experience working with Community Care and Facilities Licensing to ensure childcare operations remain in compliance 22 February 202322 February 202322 February 202322 February 202322 February 2023 2.1.21 Operating Indigenous-led childcare within mixed-use developments where there are multiple building/property managers and/or residents 2.1.22 Working on mixed-use development projects with multiple Indigenous partners and multiple governments partners and sources of funding 2.1.23 Childcare operations, including operational budgets, staffing, scheduling, financial planning, and grant writing/ reporting for childcare operations 2.1.24 Childcare facility maintenance and grounds 2.1.25 Negotiation and collaboration with on-site residents and/ or other organizations (for example, residential or commercial tenants) and property managers around the use and maintenance of shared amenity spaces 2.1.26 Contributing to the review of architectural drawings and providing operational insight into how design can impact childcare operations in practice and making recommendations to improve the flow 2.1.27 Please describe how your organization will embrace the project’s key guiding principles (refer to About the Project section) in advising on the design and operations of the childcare (suggested up to 2 pages). (Evaluation Weighting 15%) 2.1.28 Given that this project will be bringing Indigenous youth programming and advanced education together with onsite affordable Indigenous housing and childcare services, please identify what your organization thinks the potential opportunities are for collaboration between the childcare and housing operators, UNYA, and/ or NVIT? What other partnerships would you develop locally to strengthen project success? (Evaluation Weighting 10%) 2.1.29 There will be a series of design and project meetings taking place over a span of several months, which are anticipated to take place either online or in person. The first meeting is booked for mid to late March. Please describe what your (individual) capacity is to participate in these meetings, and include any barriers or issues you might have with attending meetings. (Evaluation Weighting 15%) Group 2.2: Sustainability Instructions: 2.2.1 Provide details of your experience related to reducing the environmental impacts of childcare operations. (Please note that both Sustainability questions comprise 5% of the Evaluation Weighting). Examples could include: Group 3.1: Instructions: 3.1.1 REFERENCE NO. 1 3.1.2 Client Name 3.1.3 Address (City and Country) 3.1.4 Contact Name 3.1.5 Title of Contact 3.1.6 Telephone No. 3.1.7 E-mail Address 3.1.8 Length of Relationship 3.1.9 Describe the Projects, Goods and/or Services provided to this Client and it's relevance to the scope of work or the requirements of this RFEOI. 3.1.10 What was the value of the contract with this client? 3.1.11 REFERENCE NO. 2 3.1.12 Client Name 3.1.13 Address (City and Country) 3.1.14 Contact Name 3.1.15 Title of Contact 3.1.16 Telephone No. 3.1.17 E-mail Address 3.1.18 Length of Relationship 3.1.19 Describe the Projects, Goods and/or Services provided to this Client and it's relevance to the scope of work or the requirements of this RFEOI. 3.1.20 What was the value of the contract with this client? 3.1.21 REFERENCE NO. 3 3.1.22 Client Name 22 February 202322 February 202322 February 202322 February 202322 February 2023 3.1.23 Address (City and Country) 3.1.24 Contact Name 3.1.25 Title of Contact 3.1.26 Telephone No. 3.1.27 E-mail Address 3.1.28 Length of Relationship 3.1.29 Describe the Projects, Goods and/or Services provided to this Client and it's relevance to the scope of work or the requirements of this RFEOI. 3.1.30 What was the value of the contract with this client? 22 February 202322 February 202322 February 202322 February 202322 February 2023 Product Line Items Product Line Items There are no Items added to this event. 22 February 202322 February 202322 February 202322 February 2023 Service Line Items Service Line Items There are no Items added to this event. 22 February 202322 February 202322 February 2023