Montana Legislative Branch Audio Video Services

22 April 2024 Montana Legislative Branch Audio Video Services The State of Montana is seeking Audio Video Services for Montana Legislative Branch. 22 April 2024 Open 3/29/2024 12:00 PM MDT Type Request for Proposal Close 5/3/2024 2:00 PM MDT Number LEG-RFP24-0022JB Currency US Dollar Sealed Until 5/3/2024 2:00 PM MDT Payment Terms 0% 0, Net 30 22 April 2024 Contacts Nolan Harris Nolan.Harris@mt.gov Phone +1 406-444-7210 Jen Barker Jennifer.Barker@mt.gov Phone +1 406-444-1459 22 April 2024 Commodity Codes Commodity Code Description 0808 Communications Equipment - Audio/Visual Equipment 0913 Computing Equipment & Software - Storage & Backup Software/Hardware 1012 Computing Services - Maintenance Services 1015 Computing Services - Network Services 1018 Computing Services - Project Management Services 22 April 202422 April 202422 April 202422 April 202422 April 202422 April

202422 April 202422 April 202422 April 2024 mailto:Nolan.Harris@mt.gov mailto:Jennifer.Barker@mt.gov The State of Montana, State Procurement Bureau, on behalf of the Montana Legislative Branch, is issuing this Request for Proposal (RFP) to provide Audio Video Services. A more complete description of the service is provided in the question section. Responses submitted to this RFP must comply with the instructions and procedures presented herein. For assistance with eMACS functionality, such as vendor registration or responding to events, contact the eMACS Help Desk at 406-444-2575, emacs@mt.gov. Be sure to review and submit your response upon completion. Description Required to View Event Prerequisites Required to Enter Bid 22 April 2024 1. Review and accept the Single Point of Contact information. 2. Review and accept the Pre-Proposal tour information. 3. Review and accept the Q & A Board information. 4. Review and accept the contract as provided. 5. Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board. Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered. 6. Review and accept the RFP Evaluation Process information. 7. Review and accept the Vendor Registration information. 8. Review and accept the Montana Time Zone information. 9. Review and accept the Registration with the Secretary of State information. 10. Review and accept the Debarment information. 11. Review and accept the RFP General Information. 12. Review and accept the Submitting a Proposal information. 13. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource 22 April 202422 April 202422 April 202422 April 202422 April 202422 April 202422 April 2024 Buyer Attachments 1. AV RFP Tour Agenda 04-2024.docx 2. AV RFP Tour Equipment List 04-2024.docx 22 April 202422 April 202422 April 202422 April 202422 April 202422 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NDY3LTE2MDA5NDAwNTdBViBSRlAgVG91ciBBZ2VuZGEgMDQtMjAyNC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NDY3LTE2MDA5NDA2MDdBViBSRlAgVG91ciBFcXVpcG1lbnQgTGlzdCAwNC0yMDI0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Mandatory Requirements Instructions: To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration. 1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. 1.2 Offeror must download and review the attached Specifications / Scope document. Thoroughly address each item in the document and upload it to this question. 1.3 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question. 1.4 Offeror must download and review the attached Offeror Qualifications document. Thoroughly address each item in the document and upload it to this question. Group 2: Confidential Information Instructions: The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont. Code Ann. §§ 30-14-401, et seq 2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments. 2.2 Offerors must upload a completed Trade Secret Affidavit. Group 3: Equal Pay for MT Women Instructions: 3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points. Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations Instructions: Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 4.1 Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation. 4.2 The Offeror certifies and affirms that they are unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP. Offeror shall upload a statement setting forth in detail the basis for such determination. 22 April 202422 April 202422 April 202422 April 202422 April 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Annual Certification of AV Facilities 1 LS - Lump Sum Please enter the Contract cost for Annual Certification of AV Facilities. 22 April 202422 April 202422 April 202422 April 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 AV Support Cost 1 LS - Lump Sum Please enter the amount from Cost Proposal for AV Support Cost. S2 Technician Hourly Rate 1 HR - Hour Please provide Technician Hourly Rate. S3 Engineer Hourly Rate 1 HR - Hour Please provide the Engineer Hourly Rate. S4 Project Manager Hourly Rate 1 HR - Hour Please provide the Project Manager Hourly Rate. S5 Programmer Hourly Rate 1 HR - Hour Please provide the Programmer Hourly Rate. 22 April 202422 April 202422 April 2024