Bird Netting Replacement at Vancouver South Transfer Station

14 December 2023 Bird Netting Replacement at Vancouver South Transfer Station Purchase and installation of bird netting for Vancouver South Transfer Station. 14 December 2023 Open 08/12/2023 5:30 PM PST Type Request for Quotation Close 12/01/2024 3:00 PM PST Number PS20230636-ENG-RFQ Currency Canadian Dollar 14 December 2023 Contacts Huan Ngo huan.ngo@vancouver.ca 14 December 2023 Commodity Codes Commodity Code Description 40131103 BLDGMGMT - Pest Control Services 14 December 202314 December 202314 December 202314 December 202314 December 202314 December 202314 December 202314 December 202314 December 2023 mailto:huan.ngo@vancouver.ca KEY INFORMATION 1. The purpose of this Request for Quotations (this “RFQ”) is for the City of Vancouver (the “City”) to obtain quotations from qualified vendors to determine if it will enter into one or more contracts in respect of

purchase and installation of bird netting for Vancouver South Transfer Station (VSTS). 2. Vendors should carefully review the City’s intended form of agreement attached as Appendix 3 in the Buyer Attachments section (the “Form of Agreement”). The City prefers that the commercial terms for any contract entered into pursuant to this RFQ not vary from the commercial terms set out in the Form of Agreement, however exceptions to such terms may be submitted in the Questions section where indicated. 3. Vendors should submit their quotations on or before the time and date specified as the “Event Close Date” in the Summary section of this RFQ (the “Closing Time”). 4. Any successful vendor of goods may be asked to deliver goods to or perform work at the following address(es): 377 W Kent Ave N, Vancouver, BC V5X 4V1, or to such other addresses as are specified in a City contract or purchase order. 5. Each vendor should indicate any time limitation on its pricing. The City expects that, if it purchases goods or services as a result of responses to this RFQ, it will do so between approximately February 01, 2024 and March 31, 2024; therefore, each vendor should indicate whether or not its pricing will remain in effect throughout that period. 6. The City currently expects that the result of this RFQ will be that it will contact a successful vendor to propose the entry into a contract in the form of Form of Agreement. 7. Vendors are asked to state in their quotations the time(s) required from the placement of an order to delivery of goods or completion of work. The City may give precedence to vendors who can deliver goods to any delivery address stated in clause 4, above, within six (6) weeks of the placement of an order. Deliveries must be made between 7:00 p.m. and 4:45 a.m., Monday to Friday, excluding statutory holidays, unless other arrangements have been agreed to in writing. 8. Each vendor must complete, sign and attach to its quotation the insurance form(s) included as Appendix 4. 9. In addition, each vendor must include with its quotation a letter confirming its current WorkSafeBC registration. 10. The RFQ will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the “Supplier Portal”). Quotations may only be submitted via the Supplier Portal in the format requested by the City. Each vendor is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFQ and the Supplier Portal terms and conditions, then the provisions of this RFQ will govern. 11. All enquiries regarding this RFQ must be made through the Q & A Board on the Supplier Portal. In- person or telephone enquiries are not permitted. Any communication from vendor to City staff outside of the Supplier Portal regarding the content of this RFQ may lead to disqualification of the vendor from this RFQ process, at the City’s sole discretion. 12. It is the sole responsibility of vendors to check the Supplier Portal regularly for amendments, addenda, and questions and answers in relation to the RFQ. Description Required to View Event Prerequisites Required to Enter Bid 14 December 2023 1. Acceptance of the RFQ Terms and Conditions is required prior to Quotation submission. 14 December 202314 December 202314 December 202314 December 202314 December 202314 December 202314 December 2023 Buyer Attachments 1. Appendix 1 - PS20230636-ENG-RFQ - Scope_of_Work.pdf 2. PS20230636-ENG-RFQ - Declaration of Supplier Code of Conduct Compliance.docx 3. Appendix 3 - PS20230636-ENG-RFQ - Sample Supply Agreement.pdf 4. Appendix 4 - PS20230636-ENG-RFQ - Insurance Certificates Exisitng.docx 5. PS20230636-ENG-RFQ - Health & Safety Requirements.pdf 6. Appendix 5 - PS20230636-ENG-RFQ - Pricing Table.xlsx 14 December 202314 December 202314 December 202314 December 202314 December 202314 December 2023 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTE1MzI1NTEwNjdQUzIwMjMwNjM2LUVORy1SRlEgLSBTY29wZV9vZl9Xb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTEyNTc2NTY4MzVBcHBlbmRpeCAyIOKAkyBEZWNsYXJhdGlvbiBvZiBTdXBwbGllciBDb2RlIG9mIENvbmR1Y3QgQ29tcGxpYW5jZS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTE1MzI1NTAzODVQUzIwMjMwNjM2LUVORy1SRlEgIC0gU2FtcGxlIFN1cHBseSBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTE1MzI1NDg1MjlQUzIwMjMwNjM2LUVORy1SRlEgLSBJbnN1cmFuY2UgQ2VydGlmaWNhdGVzIEV4aXNpdG5nLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTE1MzIzNjU5NzZBcHBlbmRpeCA1IC0gSGVhbHRoICYgU2FmZXR5IFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk0NjQ0LTE1MzQ4NTcyNjJQcmljaW5nIFRhYmxlLnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: RFQ Questionnaire Instructions: 1.1 Specify any deviation from specifications or any alternative / additional items other than the required products or services? Attach specifications or details as your answer to question 1.6 1.2 Specify limitation or exceptions to Section 5 of the Key Information in the Description section of theRFQ and Section 4.0 Pricing of the RFQ Terms and Conditions, if any. 1.3 Specify exceptions to the required time to delivery or work completion per Section 7 of the Key Information in the Description section of the RFQ, if any. 1.4 Specify potential conflicts, collusion, lobbying information requested by section 11.0 of the RFQ Terms and Conditions, if any. 1.5 Specify any other details requested or required by the RFQ, or which the vendor wishes to include as part of its quotation. 1.6 Additional information 1.7 If any terms of the Form of Agreement are unacceptable to a vendor, then the vendor may include proposed amendments below. The vendor should indicate the rationale for the proposed amendment, the change to the language of the Form of Agreement, and the benefit to the City (such as amount of cost-savings), if any, applicable to the amendment. A vendor will be deemed to fully accept all commercial terms for the contract as set out in the Form of Agreement except as indicated otherwise below. Group 2: Terms and Conditions Questionnaire Instructions: 2.1 The undersigned vendor, having carefully read and examined the RFQ and having full knowledge of the requirements described therein, does hereby offer to provide the goods and/or services in accordance with the specifications and terms and conditions set out in the RFQ (except as expressly noted otherwise in its quotation) and upon the pricing and other terms and conditions of this RFQ. 2.2 The vendor acknowledges that it has read, understands and agrees to the RFQ's Key Information in the Description section of the RFQ. 2.3 The vendor acknowledges that it has read and understands the information in Appendix1 of the RFQ. 2.4 The vendor acknowledges that it has noted herein any deviations from the requirements of Appendix 1 of the RFQ. 2.5 The vendor acknowledges that it has completed, executed and attached hereto the forms set out in Appendix 2 of the RFQ. 2.6 The vendor acknowledges that it has completed, executed and attached hereto the forms set out in Appendix 4 of the RFQ. 2.7 The vendor acknowledges that it has attached a letter from WorkSafeBC confirming thevendor’s current registration. 2.8 The vendor acknowledges and agrees that it fully accepts all commercial terms for the contract as set out in the Form of Agreement, except as may be expressly indicated in its quotation. 14 December 202314 December 202314 December 202314 December 202314 December 2023 Product Line Items Product Line Items There are no Items added to this event. 14 December 202314 December 202314 December 202314 December 2023 Service Line Items Service Line Items 1. As per specifications, requirements, or scope set out in this RFQ # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Supply and Installation of bird netting at VSTS 1 LS - Lump Sum 01/02/2024 to 31/03/2024 Supply, delivery and installation of bird netting at VSTS 14 December 202314 December 202314 December 2023