Nursing Home Art Therapy Program

13 September 2021 Nursing Home Art Therapy Program Eastern Kentucky University is seeking a partner on a grant-funded project to provide Art Therapy Services to nursing homes in the state of Kentucky. 13 September 2021 Open 8/10/2021 10:00 AM EDT Type Request for Proposal (RFP) Close 9/15/2021 2:00 PM EDT Number RFP-133-2022 Currency US Dollar Sealed Until 9/15/2021 2:00 PM EDT Payment Terms Net 30 13 September 2021 Contacts Stephanie Sowders Stephanie.Sowders@eku.edu 13 September 2021 Commodity Codes Commodity Code Description PSC10008 PSC - Other 13 September 202113 September 202113 September 202113 September 202113 September 202113 September 202113 September 202113 September 202113 September 2021 mailto:Stephanie.Sowders@eku.edu Eastern Kentucky University is seeking to partner with a qualified company (Offeror/Partner) for a Nursing Home Art Therapy

Program. The Successful Offeror will implement a statewide therapeutic fine arts initiative to improve quality of life for approximately 2,000 residents in 100 skilled nursing homes across the state of Kentucky over a three-year period. An executed contract with the Successful Offeror is contingent upon the University receiving the grant funding for the program. Partner should be a nonprofit, charitable organization that offers high-quality, field-tested therapeutic programs, resources, education, and training. Partner should have documented history of success running similar program in other states. Partner should be able to provide multiple trainings to nursing home staff by registered Art Therapists & credentialed Art Professionals. University students should be offered the opportunity to attend some program training to help them discover the value of the arts as an alternative intervention to traditional approaches in health and elder care. Examples of workshop training topics include: Alzheimer’s Disease and Related Dementias; Therapeutic Art vs Arts and Crafts; Evidence-Based Research and Outcomes; Caregiver Needs: The Psychological Impacts/Populations That Utilize the Arts as therapy; How Effective Programming Benefits a Continuum of Care: How/Why Expressive Arts Play a Role in Care Treatment and Management; Introduction and Benefits of Arts in Wellness; Numerous Art Exercises/Art Making sessions; How the Arts Serve Diverse Populations; Art Mediums and How Supplies Affect a Session; How to Facilitate Individual and Group Sessions; Communication Strategies: Effective Ways of Engagement; Interventions That Complement Cognitive Levels, Case Studies: Viewing of Artwork; Celebrations Via Art Exhibits and Community Involvement; Personalized Art4Life Project Requirements, Implementation and Other Resources, Facilitation Overview, Best Practices & Tips, Data Reporting and Forms, Training & Support Overview. Partner will hire a Project Manager to administer and support the project. Partner will contract, train and certify registered Art Therapists & credentialed Art Professionals in Kentucky. These individuals will be supervised by Partner and will be responsible for all aspects of project management, coordination, support, and training throughout the project and grant period. Desired Program Outcomes  Enhanced quality of life for residents living with cognitive, mental, and/or developmental challenges  Reduced agitation and other challenging behaviors, including symptoms of anxiety, depression and isolation  Improved cognitive function, communication, autonomy, positive interactions, and well-being  Reduced use of anti-psychotic medications  Reduced caregiver burden by enhancing relationships, facilitating care, and reducing stress  Increased staff and student appreciation of arts-based interventions while providing opportunities for uniquely rewarding life- affirming moments associated with arts-based interventions. Offeror should propose a 'not to exceed' (NTE) dollar amount for all services to be performed to meet scope of services and requirements for contract term Award Date through June 30, 2022, and a NTE dollar amount for each optional renewal term thereafter. Please enter fees within the "Items" section of this RFP and upload a full financial proposal. All questions concerning this RFP should be entered via the Q&A Board within this solicitation by no later than Wednesday, August 18th, 2021; 4:00pm ET. Form of Contract - The form of the awarded contract will be a Personal Service Contract (PSC) that will be submitted to the Kentucky State Government Contract Review Committee annually for review and approval. The sample PSC attached under the "Buyer Attachments" section of this RFP is for review purposes only and should not be submitted with proposal. Successful Offeror must be registered with the Kentucky Secretary of State Office as required by Kentucky law. You can find information and register via the following link: https://onestop.portal.ky.gov/onestopportal/ Contract Term - The Contract resulting from this RFP and the Successful Offeror’s Proposal shall have an initial term of award date through 6/30/2022. The Contract shall be renewable for up to three (3) consecutive one (1) year renewal periods, pending award of funding (grant funded program). The total contract period will not exceed four (4) years, subject to KRS 45A.145. Annual renewal will be contingent upon the University’s needs and satisfaction with the services performed and the overall performance of the Contractor. The University reserves the right to renegotiate any term and/or condition as may be necessary to meet requirements for any renewal period. The Successful Offeror will be advised of any proposed revisions prior to the renewal period. Description https://onestop.portal.ky.gov/onestopportal/ Required to View Event Prerequisites Required to Enter Bid 13 September 2021 1. Please review the attached proposal terms and conditions. 2. Please review the Department of University Procurement's General Terms and Conditions. 3. Please review the attached Eastern Kentucky University RFP Legal Definitions, Terms of Proposal/Contract, and Requirements 4. By checking this box, I acknowledge that I am responsible for paying and reporting all applicable federal, state, and local taxes. 5. Please review, sign, and attach a copy of the University's Solicitation Terms and Conditions. 13 September 202113 September 202113 September 202113 September 202113 September 202113 September 202113 September 2021 Buyer Attachments 1. rfp.psc.sample.pdf 2. RFP-133-2022 Nursing Home Art Therapy Program Addendum No.1.pdf 3. RFP-133-2022 Nursing Home Art Therapy Program Addendum No.2.pdf 4. RFP-133-2022 Nursing Home Art Therapy Program Addendum No.3.pdf 5. RFP-133-2022 Nursing Home Art Therapy Program Addendum No.4.pdf 13 September 202113 September 202113 September 202113 September 202113 September 202113 September 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1024371-1114498773rfp.psc.sample.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1694634004&Signature=MilktkxzYtDCXBkhEAkyGTANfHM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1024371-1125581963RFP-133-2022%20Nursing%20Home%20Art%20Therapy%20Program%20Addendum%20No.1.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1694634004&Signature=FJENbGxSTyx6xxK4J6N7wf4I%2F6I%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1024371-1126723879RFP-133-2022%20Nursing%20Home%20Art%20Therapy%20Program%20Addendum%20No.2.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1694634004&Signature=5kOeOdzP8DEuxNLE1xVQNssrk2w%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1024371-1127335358RFP-133-2022%20Nursing%20Home%20Art%20Therapy%20Program%20Addendum%20No.3.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1694634004&Signature=W2kq3SukRMRgPL1wA%2BaLPyIeIic%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1024371-1133961387RFP-133-2022%20Nursing%20Home%20Art%20Therapy%20Program%20Addendum%20No.4.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1694634004&Signature=wXnI%2ByT%2BQlzu%2B6VgPvHhG2vgbQA%3D Questions Required Questions Group 1.1: Instructions: 1.1.1 Have all addenda been downloaded and reviewed prior to submitting a proposal response? 1.1.2 By selecting yes, you confirm that your proposal will remain valid for six (6) months after the due date of this RFP. If you respond no to this question, your proposal will be automatically disqualified. 1.1.3 By selecting yes, the Offeror understands and accepts all financial responsibility for all travel expenses incurred for oral presentations (ir required/requested) and/or candidate interviews. 1.1.4 Please use the text-box below to detail out any deviations or exceptions to the RFP requirements. You must include a detailed justification for the deviation or exception. If there are no deviations or exceptions, please put "NONE" in the box below. 1.1.5 Is the Offeror willing to extend pricing to other state universities and University affiliate organizations within the Commonwealth of Kentucky? Group 2.1: Instructions: 2.1.1 Program Plan – Services Defined. Please upload a full program plan that offers a narrative of how Offeror proposes to accomplish services described in this RFP. The Proposal shall, at a minimum, meet all mandatory services. Please provide examples and exhibits of any reports that will be made available to the University. 2.1.2 Financial Proposal - Offer shall provide an annual not to exceed fee for all service requirements per this RFP solicitation. Please upload full Financial Proposal that delineates cost. 2.1.3 Optional Services - Fully describe and explain any optional services that Offeror will provide that are not part of the mandatory services. Note: If providing a file upload, please type in "SEE UPLOAD" in this section 2.1.4 If desired, you may use this space to upload a PDF copy of your Optional Services instead of using the space provided. 2.1.5 Are you claiming Resident Bidder Status as a respondent to this RFP? 2.1.6 If you are claiming Resident Bidder Status, please complete and sign the attached formand upload it back to this proposal. Group 3.1: Reference 1 Instructions: 3.1.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. Group 3.2: Reference 2 Instructions: 3.2.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. Group 3.3: Reference 3 Instructions: 3.3.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. 13 September 202113 September 202113 September 202113 September 202113 September 2021 Product Line Items Product Line Items There are no Items added to this event. 13 September 202113 September 202113 September 202113 September 2021 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Nursing Home Art Therapy Program - Not to Exceed Annual Fee 1 SVC - Service All inclusive annual fee for services per RFP specifications and service requirements. 13 September 202113 September 202113 September 2021