Farmer's Market Prepared Food Vendors

Post InformationPosted At:Thu, Sep 15, 2022 10:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No1. Introduction1. SummaryThe City of Santa Monica Farmers Market (SMFMS) is seeking applications from qualified persons or companies interested in providing prepared food/beverage in the ancillary or "community event" section of its Certified Farmers Markets. This section is open to non-farmers to provide ambience and customer service to patrons and as a commercial opportunity for food businesses. Agreement for services are for an initial term of one (1) year, with four (4) options for renewal of one (1) year each, to be exercised at the City’s sole discretion. The Santa Monica Farmers Markets operate four year-round weekly markets, and are among the most well known markets in California. This bid is for hot food vendors for the weekend Pico and Main Street Markets, which are well visited by the local communities and are a fun gathering of agricultural, food and

retail for people to visit with family and friends to shop and eat. SMFMS is seeking applications for prepared food for TWO of the weekly markets only: Saturday Pico Market at Virginia Ave Park: Pico and Cloverfield, 8am-1pm (Seeking 1 or more prepared food and/or beverage vendors)Sunday Main Street Market: Main Street and Ocean Park, 8:30am-1:30pm (Seeking 2 or more prepared food and/or beverage vendors)At this time we are seeking applicants for prepared breakfast, lunch or brunch food designed for take out or consumption on site. We are not accepting applications for breads, pastries, baked goods (such as cookies and deserts)Prepared foods that duplicate existing products sold as processed agricultural products in the agricultural section of the farmer's market will not be considered. These include but are not limited to juices, jams and jellies, salsa, pickles, shelled nuts, nut butters, oils, milks, cheeses and processed dairy products, dried fruits and dried meats. 2. BackgroundEstablished July 15, 1981, SMFMS and accompanying programs are committed to promoting healthy eating and sustainable agriculture in California by providing fresh agricultural products directly from small farms to urban customers, thereby building community and preserving California farmland. Weekly, the City oversees the operation and management of four Certified Farmers Markets.Santa Monica Farmers Market strives to maintain high standards of quality and customer service by carefully balancing the mix of products available at the markets. Prepared and pre-packaged foods are offered to support the markets’ core mission of promoting sustainable agriculture and healthy eating, while adding value and fostering community. Prepared and pre-packaged food vendors should offer a variety of high-quality foods that provide the best value and selection for customers, complement the current local offerings and are unique. Saturday Pico Market, est. 1992 (Seeking 1 or more prepared hot food vendors)The Saturday Pico Farmers Market is a community market held every Saturday from 8:00 am to 1:00 pm in Virginia Avenue Park, located at 2200 Virginia Avenue adjacent to Pico and Cloverfield Boulevards. This market features approximately 30 farmers selling California grown produce and flowers as well as prepared hot foods and prepackaged foods. Free on-site parking, weekly musical performances, a library, basketball courts and other park amenities make this market popular with customers. Sunday Main Street Market, est. 1995 (Seeking 2 or more prepared hot food vendors)The Sunday Farmers Market is a community-based market held every Sunday from 8:30am to 1:30pm in the Victorian parking lot at 2640 Main Street. This market features approximately 25 farmers selling California grown produce and flowers, prepared hot and pre-packaged food vendors, and retail businesses from the local Main Street business district. Weekly musical performances, local shopping and retail make this market popular with local families. 3. Contact InformationThe City has designated Kym Otterstedt, as its contact (the “City Contact”) for this request for proposals (this “RFP”). The City Contact’s information is listed below: Any inquiries or requests regarding this procurement should be submitted via ProcureNow. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.Kym OtterstedtFarmer's Market Coordinator II 1685 Main Street, Mail Stop 12 Santa Monica, CA 90401 Email: kym.otterstedt@santamonica.govPhone: (424) 280-2629Department:Economic DevelopmentDepartment Head:Jennifer Taylor Economic Development Division Manager4. TimelineProposal Calendar The following is a list of key dates: Release Project Date:September 15, 2022Question Submission Deadline:September 22, 2022, 3:00pmQuestion Response Deadline:October 6, 2022, 5:00pmProposal Submission Deadline:October 20, 2022, 5:00pm