in Rockdale County

e er 2,218 ROCKDALE COU TY FINA CE DEPART E T PROCURE E T D VIS O 958 ILSTEAD AVENUE CO YERS, GA 30012 770-278-7552 ROCKDALE COUNTY GEORGIA ptemb 1 0 Breathing Air Compressor for Rockdale County Fire Rescue INVITATION TO BID No. 18-29 #\ \K / ME 0 / /o x a\ 93 0/ \% J I I: ISL SHEO xx \GEORG Wu I Rockdale County Finance Department Purchasing Division Attn: Meagan Porch 958 Milstead Avenue Conyers, GA 30012 Phone: (770) 278-7557, Fax (770) 278-8910 E-mail: INTRODUCTION: This is an Invitation to Bid (ITB) forthe purchase of in Rockdale County. Instructions for preparation and submission ofa bid are contained in this packet. Bids must be typed or printed in ink. Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veterans status. This policy ensures all segments of the business community have access to supplying the goods and services needed by

Rockdale County. PURCHASING CONTACT FOR THIS REQUEST: All questions concerning this ITB and all questions arising subsequent to award are to be addressed to the Purchasing Division via email to Meagan Porch, Buyer, at or the following address: To maintain a level playing field, and to assure that all bidders receive the same information, bidders are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the bidder. BID COPIES FOR EVALUATION: One (1) hard copies and one (1) original hard copy and one (1) CD or Flash Drive in Adobe PDF format will be required for review purposes. (Original must be clearly marked "Original and the Copies clean'y marked Copies. 9. CD's that are blank or have incorrect information on them will not be acceptable and may be justification for disqualification. Check your disk(s) to ensure that they have the appropriate material on it before submitting. All bid materials must be completed and enclosed in a sealed envelope priorto submittal. The ITB number must be clearly written on the outside of the envelope. Incomplete, incorrect, unsealed, unmarked, or improperly submitted bids may be rejected. CONTRACT TERM TBD. DUE DATE: Sealed bids will be received at the Rockdale County Finance Department, Procurement Division, 958 Milstead Avenue, Conyers, GA 30012 no laterthan 2:00 P.M., local time, Thursday, October 4, 2018. Bids received after this time will not be accepted. Bidders are not required to attend bid opening. Page 2 of 24 ITB No 1829 Breathing Air Compressor for Rockdale Cuung Fire Rescu meagan.porch@rockdalecoun11ga,go mea an, arch rockdalecoun a DV QUESTIONS AND CLARIFICATIONS: All questions and/or requests for clarifications concerning this lTB must be submitted to the Purchasing Division via email to or at the above address no later than 2:00 p.m., local time, on Thursday, September 27, 2018. It shall be the Bidders responsibility to seek clarification as early as possible prior to the due date and time. Written responses from the County to the questions it receives will be in an addendum and posted to the Countys website at , under Bid Opportunities. Questions or requests for clarifications received after this deadline will not receive a response. ADDENDA: Answers to questions submitted that materially change the conditions and specifications of this ITB will be issued in an addendum and posted to the County's website at under Bid Opportunities. Any discussions or documents will be considered non-binding unless incorporated and issued in an addendum. Bid Opportunities for v addenda that mav be issued. prior to a bid for this ITB. WARRANTY AND I OR GUARANTY: The bidder will state below or will furnish a separate letter attachment which fully explains the condition of Warranty and/or Guaranty. If no Warranty and/or Guaranty is applicable, it must be so stated. NOTE: Failure to respond to the requirement of this paragraph may result in the bid being non-responsive. FOREIGN PRODUCTS: Rockdale County prefers to buy items produced and/or manufactured in the United States of America; however, foreign products may be considered provided it is so stated. Bidder certifies that item(s) offered on this bid is/are manufactured/produced in the United States. Yes No If "No" state place: QUALIFICATIONS OF OFFERORS: Bidders must have a current business license from their home office jurisdiction and provide a copy of that license with the submittal of their bid response. Rockdale County vendors doing business in Rockdale County must have a current Rockdale County Business License. Bids from any offeror that is in default on the payment of any taxes, license fees, or other monies due to Rockdale County will not be accepted Bidders are to submit at least three (3) three references from projects with similar experience using the materials and process in this Invitation to Bid. Page 3 of 24 ITB No 18-29 mea an. arch rockdalecoun 30 www.mckdalecounggago www.mckdalecounggagov It is the bidders resgonsibilim to check the Rackdale County website at www.mckdalecoumgm under , , ,,,,. an , , submiina SILIENCE OF SPECIFICATIONS The apparent silence ofthese specifications and any supplemental specifications as to any details, orthe omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement, with County interpretation to prevail. OPTION TO AUDIT Successful bidder will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the County if officially requested, to be audited by a designated County auditing staff. In such audits reveal overcharges and/or undercharges, such will be adjusted and compensation made by either party to correct charges. TORT IMMUNITY: No officer, employee, or agent of the County acting within the scope of his/her employment orfunction shall be held personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act, event, or failure to act. PROPRIETARY INFORMATION: Careful consideration should be given before submitting confidential information to Rockdale County. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. 10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Rockdale County does not guarantee the confidentiality of any information not clearly marked as a trade secret. AWARD OF CONTRACT: The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Procurement Office and/or Evaluation Committee. Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the County deems to be in its best interest. QUANTITIES: The quantities listed in the Bidders Response Schedule are provided as an estimate for bid purposes. The County will not be obligated to quantities beyond actual needs. SELECTION PROCESS: The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee. This is a past performance/quality/price trade-off source selection in which competing offerors past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offerorwhose bid represents the best value after evaluation in accordance with the factors listed below. Rockdale County Board of Commissioners may reject any or all bids if such action is in the countys Page 4 of 24 ITB No 18-29 Page 5 of 24 interest Rockdale County may evaluate bids and award a contract without discussions with offerors. Therefore, the offeror's initial bid should contain the offerors best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary. ITB No 1829 Page 6 of 24 INSURANCE: Before starting any work, the successful contractor must furnish to Rockdale County certificate(s) of insurance from companies doing business in Georgia. The Company shall maintain in full force and effect the following insurance during the term of the Agreement: Coverages: Limits of Liability Workers Compensation Statutory Employers Liability $1,000,000.00 Bodily Injury Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Property Damage Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Personal & Advertising Injury Limit $1,000,000.00 Products / Completed Ops. $2,000,000.00 aggregate Automobile Bodily Injury $1,000,000.00 each person Liability $1,000,000.00 each occurrence Automobile Property Damage $1,000,000.00 each occurrence Liability Professional Liability/General Liability $1,000,000.00 All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide forthirty (30) days prior notice of cancellation to the County. Upon contract award, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage. Rockdale, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella Policies using ISO Additional Insured Endorsement forms CG 2010 or its equivalent. Coverage shall apply as Primary and non-contributory with Waiver of Subrogation in favor of Rockdale County, Georgia. The insurance carrier must have a minimum rating of A or higher as determined by the rating firm AM. Best. Certificates must contain policy number, policy limits, and policy expiration date of all policies. The Invitation to Bid (ITB) number and project name must be inserted in the Description of Operations section of the certificate. Certificates are to be issued to Rockdale County, Georgia 958 Milstead Avenue Conyers, GA 30012 ITB No 1879