Painting Services 2024

Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) REQUEST FOR PROPOSAL PAINTING SERVICES 2024 The Warner Robins Housing and Houston County Housing Authorities (WRHA) is accepting proposals for Painting Services for a one (1) year period with the option for two (2) one (1) year extensions. The Authority has 434 units of Public Housing. Interested and qualified painting contractors who have successfully demonstrated their ability to perform any of the above-listed work are invited to submit proposals. Small businesses, minority and women owned businesses are encouraged to respond. Proposals will be received from Tuesday, January 22, 2024, until Monday, February 19, 2024 at 5:00 PM ET at WRHA’s Central Office located at 112 Memorial Terrace, Warner Robins, GA 31093. Bid packets must be downloaded from this website. www.warnerrobinsha.com ALL BID

PACKETS MUST BE RETURNED IN A SEALED ENVELOPE, WITH “PROPOSAL FOR PAINTING SERVICES” ON BOTH SIDES OF THE ENVELOPE. Unmarked packets or packets received prior to January 22, 2024, or after February 19, 2024, will not be considered. Successful bidders will be notified by phone and a follow-up letter. Bid results will be posted to this website after a contract or contracts have been signed. The purpose of the Request for Proposal is to select one or more contractors for the type of service requested and to enter into an agreement for the performance of painting services. WRHA is an EEO/ADA compliant employer and reserves the right to reject any or all proposals, to waive any informality in the specifications or proposal process or to cancel in whole or in part this Request for Proposal if it is in the best interest of WRHA to do so. The attention of proposers is directed to the fact that the proposed work will be financed in whole or in part with Federal Funds, and therefore, all applicable Federal Statues, rulings and regulations will apply. WRHA also reserves the right to award multiple contracts for services if it is in the best interest of the Housing Authority to do so. Contractors may withdraw a proposal either personally, by written request or by FAX at any time prior to the scheduled closing time of receipt of proposals. NO PROPOSAL SHALL BE WITHDRAWN FOR A PERIOD OF THIRTY (30) DAYS after the opening of Proposals without the consent of WRHA. Any questions or clarifications or request for a site visit may be directed to the attention of Andre’ Washington, Procurement and Contract Officer at this email address, awashington@warnerrobinsha.com. file:///C:/Users/awashington/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/2UG0AKDK/Items%20for%20new%20desktop/AppData/Local/Temp/206/Temp1_2021%20WRHA%20RFP's.zip/www.warnerrobinsha.com mailto:awashington@warnerrobinsha.com Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) PROPOSAL REQUIREMENTS SCOPE OF SERVICES Contractor shall supply trained painters to perform painting services as directed. The contractor will also provide all paint, caulking, all equipment and cleaning supplies associated with painting. a. Patch surfaces, remove any nails, patch and sand areas to be painted as needed to include all door frames, and all doors unless directed to do otherwise. b. Clean all surfaces to be painted. c. Apply painter’s caulking in a continuous bead as needed. d. Apply at least two coats of paint to all surfaces that are painted. e. Remove all paint from all surfaces that are not to be painted, including but not limited to floors, electrical outlets, doorknobs, window frames, windowsills, etc... Work Hours The service hours for painting are 8:00 AM until 5:30 PM, Monday through Thursday. Friday work may be authorized, if necessary, but only with prior approval. The successful bidders must be able to complete services during this time frame; refrain from disturbing our Residents and leave the Community once services are completed. Contractors are to refrain from driving or parking on the lawn. All painters or workers must have shirts with the company name on it or a name badge. Short pants are not to be worn for safety reasons. Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) INSURANCE The Contractor shall procure, at its own expense, and keep in full force during the term of this Service Agreement, Comprehensive and Automobile Liability Insurance and Workmen’s Compensation as follows: (a) Automobile Liability on owned and non-owned motor vehicles used in connection with this Agreement and shall contain a limit of bodily injury of at least $500,000 per person and a total limit per occurrence of at least $500,000 and property damage limit of $500,000 per accident. (b) Commercial General Liability with a combined single limit for bodily injury of not less than $1,000,000 injury and $500,000 property damage per occurrence to protect the Contractor against claims for bodily injury or death and damage to the property of others. (c) Worker’s Compensation shall be maintained in accordance with the State of Georgia requirements. The Housing Authority shall be named as an additional insured on each policy. The Contractor shall furnish WRHA (annually) certificates of insurance. SELECTION CRITERIA Service providers shall provide a company profile; number of employees; and the names of key personnel to contact for emergency purposes. Selection will also be weighted as follows: Criteria Percent Weight Unit Painting Cost 40% Availability as needed 30% Company Profile 15% References 15% Bidders are to ensure that they are capable of supplying services in sufficient quantity and quality as needed to meet demand. Pre-qualifications shall include but not limited to, number, capacity, and experience in servicing developments of a similar size. Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) The proposal will be awarded to the company or companies submitting the most competitive proposal that includes price, qualifications and responsive service, and meets all the requirements and specifications. Monthly statements will be mailed to WRHA to the property manager of the site. The invoice should detail the cost per service performed. A separate statement for each site (properly identified) is required for WRHA’s accounting and consumption records. Invoices will be paid by WRHA within thirty working days of receipt. The bidder is solely responsible for the employment, uniform identification, control and conduct of his employees during this contract. The Contract will become effective on the date of signing for a period of one (1) year with the option for two one (1) year extensions. In the event the bidder does not perform the services as specified herein to the satisfaction of WRHA, the Authority reserves the right to cancel the contract at any time for cause, by giving at least fifteen (15) days written notice of the intent to cancel this contract. SUBMITTAL REQUIREMENTS (PLEASE READ) 1. Copy of Business License 2. Proposal Sheet 3. A list of three references with phone numbers. All other documents will be collected prior to the signing of a contract. In submitting this proposal, the undersigned agrees: (a) That the Owner reserves the right to waive irregularities, to reject proposals and to award the Contract to the most qualified contractor, should it be in the best interest of the Owner to do so. (b) That in the event the contractor does not perform the services as stipulated in the contract to the satisfaction of the Warner Robins Housing Authority Authority, the Authority may cancel the contract at anytime by giving at least fifteen (15) days written notice of the intent to cancel the contract; and (c) The contractor shall be responsible for the employment, control and conduct of his employees during the contract. Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) The undersigned hereby designates his business structure and location: Contractor is: (check one) Sole Proprietor ( ) Partnership ( ) Corporation ( ) If the Contractor is a Sole Proprietor, state the following: Name(s) of Partners: ____________________ ___________________ ___________________ If the Contractor is a corporation, state the following: Organized under the laws of the State of __________________ Name(s) and title(s) of officers authorized to sign the contract: ___________________ ___________________ ____________________ The Proposal is authorized and submitted by: _________________________ _________________________ (Name of Firm) Authorized Official (Please Print) _________________________ _________________________ (Signature) (Title) _________________________ (Date) (Seal and attest Seal if Proposal is submitted by a corporation) Warner Robins Housing Authority 112 Memorial Terrace Warner Robins, GA 31093 478-929-0229 (Office) 478-329-9347 (Fax) PROPOSAL SHEET Cost to paint a Tiny Home (400 sq. ft) $______________ Cost to paint a studio apartment (580 sq. ft) $______________ Cost to paint a one-bedroom apartment (663 sq. ft) $______________ Cost to paint a two bedroom apartment (970 sq. ft) $______________ Cost to paint a three bedroom apartment (1,089 sq. ft) $______________ Cost to paint a four bedroom apartment (1,372 sq. ft) $______________ Cost to paint a five bedroom apartment (1,600 sq. ft) $______________ Proposal submitted by: ____________________________ Date: ____________________________