2022 W-2 Print & Mail Services

expired opportunity(Expired)
From: Texas A and M University(Higher Education)
TAMUS-ITB-3601

Basic Details

started - 13 May, 2022 (22 months ago)

Start Date

13 May, 2022 (22 months ago)
due - 27 May, 2022 (22 months ago)

Due Date

27 May, 2022 (22 months ago)
Bid Notification

Type

Bid Notification
TAMUS-ITB-3601

Identifier

TAMUS-ITB-3601
Texas A and M University

Customer / Agency

Texas A and M University
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18 May 2022 2022 W-2 Print & Mail Services The Texas A&M University System, Office of Information Technology is seeking bids for an annual agreement for services to print and mail form W2 for its twenty-two (22) universities and agencies. 18 May 2022 Open 5/13/2022 1:30 PM CDT Type Invitation to Bid Close 5/27/2022 2:00 PM CDT Number TAMUS-ITB-3601 Currency US Dollar Sealed Until 5/27/2022 2:00 PM CDT 18 May 2022 Contacts Patricia Allison PALLISON@TAMUS.EDU Phone +1 979-458-6088 18 May 2022 Commodity Codes None Added 18 May 202218 May 202218 May 202218 May 202218 May 202218 May 202218 May 202218 May 202218 May 2022 mailto:PALLISON@TAMUS.EDU The Texas A&M University System (TAMUS) office of Information Technology (OIT) is seeking bids for an annual agreement for services to print and mail form W2 for its twenty-two (22) universities and agencies (companies). The
awarded vendor will be provided the individual PDF documents, one for each Social Security Administration filer, containing W2 Forms. The scope of the agreement will require the forms to be printed and mailed for year one, postmarked by January 31st, 2023. The term of the resultant agreement shall be for one year from the date of award. TAMUS reserves the right to renew the agreement for an additional four (4) years, one (1) year at a time if mutually agreed to by both parties in writing with all terms and conditions remaining the same unless agreed to otherwise. ** See Prerequisites and Buyer Attachments for:  Exhibit A - Bid/PO Terms  TAMUS-ITB-3601- Form W2 Print and Mail Requirements  SAMPLE W-2_Form_2021_Sanitized Bid shall be submitted electronically via AggieBid by the bid due date and time Friday, May 27, 2022 - 2:00 PM - CDT. **Late bids will not be considered. Email all questions to A&M System Buyer - Patty Allison - SOProcurement@tamus.edu. Description Required to View Event Prerequisites Required to Enter Bid 18 May 2022 1. This Invitation to Bid shall be per the attached A&M System - Exhibit A Bid Terms. Bidder acknowledges that by submitting a bid response, you and the entity you represent are agreeing to the terms and conditions attached to this Invitation To Bid. 2. Awarded vendor will be required to print & mail forms, postmarked by January 31st, 2023. 3. Reference attached TAMUS-ITB-3601 - Print and Mail W2 Forms Requirements. Submit pricing in items 1 and 2 per specifications and requirements. 4. REFERENCES: REQUIRED IF YOUR COMPANY HAS NOT PROVIDED FORM W2 PRINT AND MAIL SERVICES FOR TAMUS IN THE LAST THREE (3) YEARS. Provide the name, address, email address, telephone number and general description of completed scope of services for three (3) projects where your company has performed similar scope of work and for similar volume/count of mailouts. 5. Payment Terms are to be Net 30 upon completion of services and receipt of correct invoice. For any other payment terms to be considered, details must be submitted w/ your bid response for consideration and approval. 6. Award Criteria: The Texas A&M University System (TAMUS) will evaluate and make the award to the bid that is determined to be the best value to TAMUS and the state based on the following criteria: pricing, experience/references, demonstrated/described ability to meet requirements, ability to meet completion date, the vendor's past relationship with TAMUS, and any other factor TAMUS deems relevant. 7. Addendum 1 - Please reference the attached Addendum 1. 18 May 202218 May 202218 May 202218 May 202218 May 202218 May 202218 May 2022 Buyer Attachments 1. SAMPLE W-2_Form_2021_Sanitized.pdf 18 May 202218 May 202218 May 202218 May 202218 May 202218 May 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1074195-1251932572SAMPLE%20W-2_Form_2021_Sanitized.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1715962571&Signature=Hey0K%2FqcMBfZltC0e%2Bwmq6a14%2BQ%3D Questions Required Questions Group 1: Instructions: 1.1 ANNUAL AGREEMENT: I understand this bid is for an annual agreement. 1.2 Has your company provided similar / same services to the A&M System or Texas A&M University in the last three (3) years? IF response is NO, you must attach references as requested in the Reference prerequisite. Failure to attach the completed Pricing Schedule with your bid response will result in a disqualification of your bid. 1.3 Acknowledge you have reviewed the question/answer details of Addendum 1. 18 May 202218 May 202218 May 202218 May 202218 May 2022 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 2022 W2 Services: Project Set-Up 25,000 EA - Each 2022 W2 Services: PROJECT SET UP, INSERTING, HALF FOLD W2, PRINT 8.5" X 11" W2 FORM 1/1 - BLACK - Qty 25,000 - 30,000. (Estimate #: W2 PRINT & MAIL) Reference attached TAMUS-ITB-3601 - Print and Mail W2 Forms Requirements. All pricing shall be per specifications and requirements. P2 2022 W2 Services: Envelopes 25,000 EA - Each 2022 W2 Services: 5.625" X 9" Offset DOUBLE WINDOW TAX ENVELOPE, SECURITY TINT, PRINTED 1/0 WITH TAMU PERMIT # 215 & "IMPORTANT TAX RETURN DOCUMENT ENCLOSED". 25,000 - 30,000 (Estimate #: W2 ENVELOPES) Reference attached TAMUS-ITB-3601 - Print and Mail W2 Forms Requirements. All pricing shall be per specifications and requirements. 18 May 202218 May 202218 May 202218 May 2022 Service Line Items Service Line Items There are no Items added to this event. 18 May 202218 May 202218 May 2022

Administration Building, 400 Bizzell St, College Station,TX 77843Location

Address: Administration Building, 400 Bizzell St, College Station,TX 77843

Country : United StatesState : Texas

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