Trailer Mounted Traffic Signal System

"GOVERNING TERMS AND CONDITIONS:\n\nAresponding bid that has been completed and signed by your representative shall constitute your company\u2019s\nacceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to\nthese terms and conditions.\n\nA signed response further signifies that from the time the bid is published (bid solicitation date and time) until a\ncontract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or\nhonorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional\nofficial, or family member of any such official or employee who shall select, evaluate, or award the RFB.\n\nFurthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted\nby the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase\norder, even if said terms and/or

conditions contain language to the contrary.\n\nCHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF\n\nPUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:\n\nGenerally, the full contents of any proposal (including all materials submitted in connection with it, such as\nattachments, exhibits, addenda, and vendor presentations) become public information upon completion of\nfinal contract or purchase order negotiations with the selected vendor. Certain information concerning\nproposals, including but not limited to scoring, is generally available to the public even before this time, in\naccordance with the provisions of NH RSA 21-G:37.\n\nConfidential, commercial or financial information may be exempt from public disclosure under RSA 91-A:5, IV.\nAny and all information contained in or connected to a bid or proposal that a Bidder considers confidential\nshall be clearly designated in the following manner:\n\nIf the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full\nand complete document, fully redacting those portions by blacking them out and shall note on the applicable\npage or pages ofthe document that the redacted portion or portions are \u201cconfidential.\u201d Use of any other term\nor method, such as stating that a document or portion thereof is \u201cproprietary\", \u201cnot for public use\u201d, or \u201cfor\nclient's use only\u201d, is not acceptable. In addition to providing an additional fully redacted copy of the bid\nsubmission to the person listed as the point of contact on Page one (1) of this document, the identified\ninformation considered to be confidential must be accompanied by a separate letter stating the rationale for\neach item designated as confidential. In other words, the letter must specifically state why and under what\nlegal authority each redaction has been made. Submissions which do not conform to these instructions by\nfailing to include a redacted copy (ifrequired), by failing to include a letter specifying the rationale for each\nredaction, by failing to designate redactions in the manner required by these instructions, or by including\nredactions which are contrary to these instructions or operative law may be rejected by the State asnot\nconforming to the requirements of the bid or proposal. Marking or designafing an entire proposal, attachment\nor section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal,\nattachment or full sections thereof confidential without taking into consideration the public's right to know shall\nneither be accepted nor honored by the State.\n\nNotwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to\npublic disclosure REGARDLESS of whether or not marked as confidentidl.\n\nIf a request is made to the State by any person or entity to view orreceive copies of any portion of a proposal,\nthe State will assess what information it believes is subject to release; notify the Bidder that the request has been\nmade; indicate what, if any, porfions of the proposal or related material shall be released; and notify the Bidder\nof the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate\nand provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the\nState of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.\n\nBy submitfing a proposal, Bidders acknowledge and agree that:\n\n\u00ab The State may disclose any and all portions of the proposal or related materials which are not\nmarked as confidential and/or which have not been specifically explained in the letter to the\nperson identified as the point of contact for this RFP;\n\n\u00ab The State is not obligated to comply with a Bidder\u2019s designations regarding confidentiality and must\n" "conduct an independent analysis to assess the confidentiality of the information submitted in your\nproposal; and\n\n\u00ab The State may, unless otherwise prohibited by court order, release the information on the date\nspecified in the notice described above without any liability to a Bidder.\n\nVENDOR CERTIFICATIONS:\nAll Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.\n\n\u00ab STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shallhave a completed\nVendor Application Package on file with the NH Bureau of Purchase and Property. See the following\nwebsite for information on obtaining and filing the required forms (no fee: htfps://DAS.NH.Gov/Purchasing\n\nVENDOR RESPONSIBILITY:\nThe successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any\nresulting contract.\n\nAll State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at:\n\nhttps://das.nh.gov/purchasing/vendorresources.aspx.\n\nIt is a prospective Vendor\u2019'sresponsibility t0 access our website to determine any bid invitation under which they\nwish to participate. It is also the Vendor(s)'s responsibility to access our website for any posted addendum.\n\nThe website is updated several times per day; it is the responsibility of the prospective Vendorfs) to access the\nwebsite frequently to ensure no bidding opportunity or addenda is overlooked.\n\nIt is the prospective Vendor's responsibility to forward a signed copy (if the form has a signature block) of any\naddenda to the Bureau of Purchase and Property with the bid response.\n\nIn preparation of your bid response, you shall:\ne Complete the pricing information in the \"Offer\" section; and\no You may include quote separately but the OFFER SECTION MUST be completed for compliant acceptance.\ne Complete all other required information on your offer (if applicable); and\n. Complete the \u201cVendor Contact Information\u201d section; and\ne Complete the company information on the \u201cTransmittal Letter\" page, and sign the bid in the space\nprovided on that page. The Transmittal Letter page shall be notarized to be an official submission.\n\nWARRANTY REQUIREMENTS:\n\nSuccessful Vendor shall be required to warranty all of the equipment/item awarded to Vendor for a period of\nnot less than one (1) year or the manufacturer's standard period of time, whichever is greater, from the date the\nitems are received, inspected and accepted by the State of New Hampshire. The warranty shall cover 100% of\nall parts, shipping, labor, travel, lodging and expenses.\n\nBID PRICES:\n\nBid prices shall be in US dollars and shall include delivery and all other costs required by this bid invitafion.\nSpecial charges, surcharges, or fuel charges of any kind (by whatever name) may not be added on at any\ntime. Any and all charges shall be built into your bid price at the time of the bid.\n\nPer Administrative Rule 606.0 1[(e) \u201cif there is a discrepancy between the unit price and the extension price in a\nresponse to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor\u201d.\n\nPAYMENT:\n\nPayment method (P-Card or ACH). Paymenits shall be made via ACH or Procurement Card (P-card = Credit Card)\nunless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State Treasury for\nACH payments: hiips://www.nh.gov/treasury/state-vendors/index.htim\n\nINVOICING:\nInvoices shall be submitted to the corresponding State agency after completion of work.\n" "AWARD:\n\nThe award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest cost in\ntotal. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the\ncontract. The award shall be, in the form of a State of New Hampshire Contract in the form of a purchase order.\n\nSuccessful Vendor shall not be allowed to require any other type of purchase order, nor shall the successful Vendor be\nallowed to require the filling out or signing of any other document by State of New Hampshire personnel.\n\nBID RESULTS:\nBid results may be viewed when available, once the award has been made, on our web site only at:\nhttps://apps.das.nh.gov/bidscontracts/bids.aspx.\n\nFor Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be\n\nmade public to the above website. In lieu of in person public bid openings the State shall conduct openings via\nelectronic means until further notice.\n\nTERMINATION:\nThe State of New Hampshire shall have the right to terminate the purchase contract at any time by giving the\nsuccessful Vendor a thirty (30) day written notice.\n\nF.O.B.:\n\nThe F.O.B. shall be destination to the following delivery point (included in the price bid), which means delivered\nto a state agency'sreceiving dock or other designated point as specified in this bid or subsequent purchase\norders without additional charge:\n\nDOT Mechanical Services\n\nATTN: Ben Gelinas\n\n33 Smokey Bear Blvd.\n\nConcord, NH 03301\nREQUISITION NO.: 225745\n\nRETURNED GOODS:\n\nThe successful Vendor shall resolve all order and invoice discrepancies within five business days from\nnotification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked\nup by the successful Vendor within ten business days of notification with no restocking or freight charges, and\nshall be replaced with specified products or the agency shall be refunded/credited for the full purchase price.\nUnauthorized substitutions for any products are not allowed.\n\nStandard stock products ordered in error by the State of New Hampshire shall be returned for full credit within\nfiiteen business days of receipt. Products shall be in re-saleable condition (original container, unused) and there\nshall be no restocking fee charged for these products. The using agency shall be responsible for any freight\ncharges to return these items to the successful Vendor.\n\nSPECIFICATION COMPLIANCE:\nVendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the\nsole determining factor of what meets or exceeds the required specifications.\n\nUnless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment\nand items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used,\nrebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed\nanywhere for evaluation purposes.\n\nThe manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You\nmay bid different make(s) and model(s); however, your offer shall match or exceed the one|[s) indicated and\nyou shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum\nstandards. Items that do not meet the minimum standards shall not be accepted. Product literature and\nspecifications may be enclosed.\n" "OFFER:\nSuccessful Vendor hereby offers to sell the required items to the State of New Hampshire at the following price:\n\nDELIVERED\nOTY | UNIT DESCRIPTION UNIT COST EXT. COST\nTrailer Mounted Traffic Signal System\n1 EA | (Two Trailer mounted Signals Per System) | $ $\n\nTOTAL | $\n\nDescription of Item you are offering:\n\nMFG/MAKE/MODEL:\n\nDELIVERY TIME:\n\nSuccessful Vendor agrees to complete delivery of items within 30 days after receipt of Purchase Order or sooner to\nlocation noted on Page 8FOB. Prices offered shall include all products and delivery costs.\n\nVENDOR CONTACT INFORMATION:\n\nPlease provide contact information below for a person knowledgeable of and who can answer questions\nregarding, this bid response.\n\nContact Person Local Telephone Number Toll Free Telephone Number\nE-mail Address Company Website\nVendor Company Name Vendor Address\n\nATTACHMENTS:\n\nThe following attachments are an integral part of this bid invitation:\nAttachment A: Technical Specification Requirements\n\nNote: To be considered, bid shall be signed and notarized on front cover sheet in the space provided.\n\nThe Bid Opening is open to the public online at the following:\n\nMicrosoft Teams meeting\n\nJoin on your computer, mobile app or room device\nClick here to join the meeting\n\nMeeting ID: 295 507 749 10\n\nPasscode: 8SZpQd\n\nDownload Teams | Join on the web\n\nOr call in (audio only)\n\n+1 603-931-4944,,97295243# United States, Concord\nPhone Conference ID: 972 952 43#\n\nFind a local number | Reset PIN\n\nLearn More | Meeting options\n\n"