Lake Forest Library Dome Roof Replacement

Invitation to Bid 00 11 16 - 1 WJE No. 2021.5121 Lake Forest Library September 2, 2022 Dome Roof Replacement SECTION 00 11 16 INVITATION TO BID PROJECT: Lake Forest Library Dome Roof Replacement 360 E. Deerpath Road Lake Forest, Illinois 60045 OWNER: Lake Forest Library 360 E. Deerpath Road Lake Forest, Illinois 60045 Executive Director: Ms. Catherine Lemmer, (847) 810-4602, clemmer@lakeforestlibrary.org ARCHITECT/ENGINEER: Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road Northbrook, Illinois 60062 (847) 272-7400 Contact: Kenneth Itle kitle@wje.com MANDATORY PRE-BID MEETING: Thursday, September 15, 2022, at 9:00 a.m., meet at the front entrance to the library. BID DUE: Friday, September 30, 2022, at 3:00 p.m. Submit via e-mail to operations@lakeforestlibrary.org with copy to

rel="no-follow" href="mailto:kitle@wje.com">kitle@wje.com E-mail subject line: Lake Forest Library Dome Roof Replacement – BID SUBMISSION SUMMARY OF THE WORK: Project includes replacement of dome roof assembly with new tin-zinc- alloy coated copper batten seam roofing, repointing of brick masonry, and repair of existing skylight and plaster ceiling. COPIES OF BIDDING DOCUMENTS: Bid documents are being provided in electronic format. Printed copies of Bidding Documents can be obtained from Architect/Engineer for $50 per set. END OF SECTION Invitation to Bid 00 11 16 - 1 WJE No. 2021.5121 Lake Forest Library September 2, 2022 Dome Roof Replacement Instructions to Bidders 00 21 13 - 1 WJE No. 2021.5121 Lake Forest Library September 2, 2022 Dome Roof Replacement SECTION 00 21 13 INSTRUCTIONS TO BIDDERS 1.1 DEFINITIONS A. Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Rider to Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 1.8 of these Instructions. B. Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents. C. The terms Architect, Engineer, and Architect/Engineer are used interchangeably. D. Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents. E. A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents. F. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids. G. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted. H. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents. I. A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents. J. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work. 1.2 BIDDER’S REPRESENTATIONS A. By submitting a Bid, the Bidder represents that: 1. the Bidder has read and understands the Bidding Documents; 2. the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction; 3. the Bid complies with the Bidding Documents; Instructions to Bidders 00 21 13 - 2 WJE No. 2021.5121 Lake Forest Library September 2, 2022 Dome Roof Replacement 4. the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents; a. Bidder is responsible for verifying visible conditions, including dimensions, materials, and attachments to remain, on existing facility. Existing conditions shown on Drawings are for information only and must be verified in field. b. Schedule site visits by contacting Ms. Catherine Lemmer, (847) 810-4602, operations@lakeforestlibrary.org 5. the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception. 1.3 BIDDING DOCUMENTS A. Distribution 1. Bidders shall obtain complete Bidding Documents from the issuing office designated in the advertisement or invitation to bid. 2. Electronic versions of Bidding Documents shall be provided at no cost to Bidders. Paper copies are available for a fee upon request. 3. Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders. 4. Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents. 5. The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents. B. Modification or Interpretation of Bidding Documents 1. The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to paragraph 2, below. 2. Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder via e-mail and shall be received by the Architect at least seven days prior to the date for receipt of Bids. 3. Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them. C. Substitutions 1. The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. 2. Substitution Process a. Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in paragraph B.2, above. b. Requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or