Administrative Assistant--Milwaukee Metropolitan Sewerage District

Administrative AssistantMilwaukee Metropolitan Sewerage District$21.07 - $29.72EXCELLENT benefits package!Link to applyThe Milwaukee Metropolitan Sewerage District (District) is a regional government agency that provides water reclamation and flood management services for about 1.1 million people in 28 communities in the greater Milwaukee area. The District's mission protects public health and the environment through world-class, cost-effective water resources management, leadership, and partnership. The District is seeking qualified candidates for the position of Administrative Assistant in the Finance Division. Reporting to the Director of Finance and the Deputy Director of Finance, the Administrative Assistant will perform administrative and secretarial support to ensure meeting the Finance Division objectives. This position will support other staff members to ensure deadlines are met, goods and services are procured, paperwork is completed accurately, files are sustainable,

polices are followed, and databases and spreadsheets are maintained accurately and expeditiously. Essential Duties and Responsibilities:Perform general clerical functions within the Finance Division.Answer calls for and maintain the calendars of the Director of Finance and Deputy Director of Finance.Arrange travel, training, memberships, and subscriptions for staff within the Finance Division.Perform Finance Division purchasing activities including vendor solicitation, initiation of purchase requisitions, payment processing, manual check requests, tracking spending by purchase order, obtaining charge numbers and signatures for needed documentation, and routing for approvals.Coordinate filing and record retention.Prepare and proofread Commission documents.Provide direct clerical support to the Real Estate Department:Prepare, route for approval, and file (SharePoint and OnBase) all real estate documentsSupport real estate closingsTrack real estate activities, updating tracking databaseEnsure all files contain appropriate checklists and that checklists are completeSupport property management in terms of utility and municipal services, billings, and tax paymentsMaintain Finance Division data tracking and documentation.Perform other duties as assigned.Marginal job duties: Serve as back-up to the District's receptionist to ensure continued staffing during business hours.Qualifications:High school diploma or equivalent; associate degree desirableOne year of administrative experience; or an equivalent combination of education and experienceAbility to handle matters that are confidential in natureKnowledge of accounting, purchasing, and budgeting practicesStrong proven customer service experience and skillsExcellent interpersonal, verbal, written, and organizational skills requiredAbility to accurately attend to details and multi-taskAbility to work with and maintain departmental timelinesHigh degree of proficiency with web-based software; MS Office products including Excel, Word, Access, and PowerPoint. MMSD is committed to equal employment opportunity and to nondiscrimination in all aspects of the employment relationship. All persons offered a position with the District will be required to provide proof of the COVID-19 vaccination at the time of their hire or have an approved religious or medical accommodation within 10 days of hire.