SAFE STREETS FOR ALL (SS4A) COMPREHENSIVE ACTION PLAN

The Village of Biscayne Park (the “Village”) is seeking a consultant who can not only provide the typical qualifications necessary in the development of the CSAP but also can provide pro-activeness, vision, innovation, and collaboration in examining and proposing strategies and recommendations that will ensure a reduction of fatal and serious crashes for all roadway users. Outlined below is the scope of work that will guide the development of the CSAP. The Village has included the following scope of work to provide interested consultants insight into project intent, context, coordination, responsibilities, and other elements to help facilitate proposal development. This outline is not necessarily all-inclusive, and the consultant may include in the proposal any additional performance tasks that will integrate innovative approaches to successfully complete the CSAP. At a minimum, the consultant shall be expected to establish detailed outlines, analyses, assessments, and recommendations

for the following tasks: Task 1: Project Structure and Work Plan. Building on the scope of work presented in their proposal, and incorporating any relevant changes made during contract negotiations, the consultant will prepare a detailed work plan and the achievable timeline for the CSAP anticipated to be completed by October 1st, 2024. The work plan will outline the overall approach, as well as specific actions and activities that will occur during the project and how these will result in a successful conclusion to the study. Task 2: Project Management and Coordination. The consultant shall be required to manage the study and coordination with any sub-consultants, as well as bear responsibility for all documentation and equipment needs. The consultant will identify a project lead from their team to act as the direct point of contact for the Village’s project manager. This task will also include regular progress meetings with the village, the preparation of monthly progress reports, documentation of travel and expense receipts, and the preparation and submission of invoices. When submitting progress reports, the consultant will be required to outline the following: • Performed work. • Upcoming tasks or milestones. • Status of scope and schedule; and • Any issues to be aware of. The consultant shall be responsible for the preparation and coordination of all data collection,data analysis, technical memorandum, and draft documents for the Village. The Village of Biscayne Park shall be responsible for coordinating and scheduling meetings and assisting the consultant in developing agendas. The consultant will be expected to work closely with the Village on the coordination and distribution of materials to the Village Commission, general public as applicable to consultant work tasks, as well as be responsible for the recording of meeting minutes. Task 3: Stakeholder and Public Engagement Program. The consultant will develop and implement a detailed stakeholder and public engagement program that seeks to gain authentic and meaningful public input from community members across the Village. A strong emphasis shall be placed on equity and outreach to all village residents and stakeholders. At a minimum, the stakeholder and public engagement program shall address the following: • Identification of, and engagement activities for, keycommunities that may be disproportionately impacted by traffic risks and traditionally under served by safety efforts. • Specific activities for reaching identified stakeholder groupsand engagement strategies that inform, involve, and empower stakeholders and the public. • Examination of perceived safety culture and concerns in the Village of Biscayne Park. • Timeline for stakeholder and public engagement activities. • Communication methods for sharing information with residents and community members; and • Strategy for effective and consistent messaging. The consultant is encouraged to utilize creative methods, opportunities, and activities when collaborating, engaging, and informing stakeholders and the public, especially for residents disproportionately impacted and traditionally underserved. Task 4: Data Collection and Review. The consultant will collect and review existing, programs, policies, and activities, and provide a summary of current efforts to address transportation safety in the Village of Biscayne Park. The consultant shall also review strategies that other cities and counties, are using to address safety, identify programs that have evidence of measurable success, and provide an assessment of the most effective and efficient methods used to achieve outcomes. As part of this task, the consultant shall at minimum: • Review existing local, regional, state, and federal plans, studies, and initiatives related to roadway safety improvements to identify opportunities to improve processes for prioritizing transportation safety and collaboration that could lead to improvedeffectiveness of safety analysis, project development, and implementation for jurisdictions in the Southern Florida Region. • Conduct a peer review and comparison of the crash analyses of similar-sized cities. This review shall include, but is not limited to, a comparison based on crashes per VMT and crashes per capita, and exposure to risk/crash risk. • Assess the quality and completeness of existing available data including crash, transportation, land use, and demographic data; and Develop recommendations based on literature, policy, anddata review on best analysis strategies and data requirements. Task 5: Safety Analysis. The consultant will conduct an analysis of existing safety conditions and historical trends that provides a baseline level of crashes involving fatalities and serious injuries across jurisdictions in the Village of Biscayne Park area. This safety analysis shall include an examination of locations where there are crashes and the severity of the crashes, as well as contributing factors and crash types by relevant road users (personal motorists, bicyclists, pedestrians, freight, etc.). An analysis of systemic and specific safety needs shall also be performed, as needed (e.g., high-risk road features, specific safety needs of relevant road users, public health approaches, analysis of the built environment, demographic, and structural issues, etc.). To the extent practical, the analysis shall include all roadways within the Village of Biscayne Park and sphere of influence, without regard for ownership. Task 6: Transportation Equity Review. The consultant will perform a transportation equity review to better understand how current transportation systems, services, and decision-making processes impact the lives of all users, including under served and under represented residents in the Village of Biscayne Park. This shall include an analysis of systems, services, and processes that support safe and easy-to-use multi-modal options, amenities that are accessible to all populations for reaching destinations independently, and strategies to reduce socioeconomic disparities experienced by under served and under represented residents/businesses. As part of this task, the consultant shall develop and assess regional transportation indicators that easily measure transportation barriers in the Village and/or potential structural inequalities that different population groups may face. These indicators shall include, at minimum: • Accessibility. • Connectivity. • Effectiveness. • Environment. • Health. • Mobility. • Safety. • Level of community engagement; and • Other equity indicators, as required. Task 7: Dashboard and Toolkit. The consultant will establish a process and create a publicly accessible tracking mechanism in the form of a dashboard or other appropriate format as a means to monitor safety outcomes and evaluate which safety measures are most effective throughout the Village of Biscayne Park. The consultant will also develop a safety toolkit with graphic visualizations that illustrate safety countermeasures, context-sensitive design solutions, and user educational components tailored for the region. Task 8: Implementation Matrix. The consultant will develop an implementation matrix that identifies potential projects, strategies, and recommendations for future grant opportunities, measures that can be included in regular maintenance cycles, and potential updates to the Village of Biscayne Park area jurisdictions to better align with safety best practices. The implementation matrix will recognize the needs of all users of the local transportation system, potential projects that are feasible and applicable for grant funding, conceptual infrastructure improvements with estimated costs, and schedule for implementation. Strategies and recommendations shall consider and outline fiscal and staff time resources necessary for a continued, sustained, and successful effort to achieve traffic safety goals and meet SS4A objectives after plan adoption. A project readiness timeline for each strategy and project shall be included for short-term (0-5 years), mid-term (5-10 years), and long-term (10+ years). Task 9: Administrative Draft and Final Plan. The consultant will prepare an administrative draft of the CSAP for review and comment by the Village Staff and Village Commission. This draft is to be provided as an electronic PDF to Village Staff and Commission members. Comments received from the Staff and Commission will be incorporated into the final plan. Upon final review and consent by all parties, the consultant will develop a final report that is visually appealing, easy for policy makers and stakeholders to understand, and communicate action plan strategies and recommendations. The report shall be able to be used both digitally and in hard copy format. This may take the form of separate print and web formats. Specifically, the consultant shall develop a final report that: • Is organized and communicates a clear message both graphically and with accompanying text. • Is easy to read and understand; and • Explains key implications as they relate to policies, programs, practices, strategies, infrastructure projects, funding, and other recommendations. The consultant shall provide the Village with appropriate presentation materials for final review and approval of the CSAP by the Village Commission and other jurisdictions as appropriate. The Village of Biscayne Park shall be responsible for presenting and achieving final recommendations and approval of the study. If the consultant wishes to include assistance with the final approval process in their scope of work, this shall be accounted for in the proposal. Task 10: Executive Summary/Fact Sheet. Upon completion of the CSAP, the consultant shall develop a brief executive summary or fact sheet in PDF format which relays all pertinent information in an easy-to-follow format. The summary shall be concise and highly graphic, highlighting major assumptions, strategies, and recommendations. Task 11: Deliverables. Upon final project completion, the consultant will be responsible for providing a high-resolution document in PDF format. The consultant is also expected to provide the Village with all data and study products. All meeting summaries and technical analyses shall be included as an appendix of the study.Show Less