Municipal Parking Facilities Management

FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 1 NAME OF BIDDER:__________________________________________________________ TO: Elizabeth Unger, Purchasing Agent PH: 617-349-4310 795 Massachusetts Avenue, Room 303 Cambridge, MA 02139 The undersigned submits this sealed bid to provide the commodity or services identified above, described in the specifications herein and advertised in the Cambridge Chronicle on Thursday, March 17, 2022 which is to be opened and publicly read at the Office of the Purchasing Agent, City Hall, 795 Massachusetts Ave., Room 303, Cambridge, MA 02139 by 11:00 a.m. on Thursday, March 31, 2022. This bid may be downloaded from the City’s web site, www.cambridgema.gov/departments/purchasing, Current Bid Opportunities, View Invitation for Bids, File No. 10226. Parking is limited at this

location. It is strongly recommended that the bids are mailed or delivered in advance of the due date and time. Late bids will not be accepted. Sealed general bids will be received at the Purchasing Department, City Hall, 795 Massachusetts Avenue, Cambridge, MA 02139 or via a locked drop box located at the rear entrance until Thursday, March 31, 2022. @ 11:00 a.m. It is the responsibility of the Bidder to ensure delivery of bid submission prior to deadline to the Purchasing Department. The undersigned certifies that this bid is made without collusion with any other person, firm or corporation making any other bid or who otherwise would make a bid. The undersigned agrees to furnish the commodity or services in strict accordance with the bid documents, which consist of this Invitation for Bid and all attachments hereto. "The submitted bid must be without conditions, exceptions or modifications to the bid document”. The envelope containing the bid must be labeled: "This envelope contains a bid for File no. 10226 Municipal Parking Facilities Services opened at 11:00 a.m. on Thursday, March 31, 2022. The bid and all documents submitted with it are public records. Bids not sent by courier can be dropped off to a locked drop box located at the rear entrance of City Hall. The box will be checked at the scheduled submission deadline. This bid process and the award of the contract are made in conformity with M.G.L. c. 30B, unless otherwise stated. See other side of this form for General Terms and Conditions that shall become part of any Contract awarded through this Invitation for Bid. This bid includes addenda numbered: SIGNATURE OF BIDDER: TITLE OF SIGNATORY ADDRESS OF BIDDER TELEPHONE # FAX # EMAIL ADDRESS__________________________________________________ Please check one of the following and insert the requested information: Corporation incorporated in the State of: Partnership. Names of partners: Individual: INVITATION FOR BID If, at the time of the scheduled bid opening, City Hall is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed to the same time on the next normal business day. Bids will be accepted until that date and time. FILE #: 10226 COMMODITY: MUNICIPAL PARKING FACILITIES SERVICES NAME OF BIDDER: BIDDER’S FED. ID#: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 2 NAME OF BIDDER:__________________________________________________________ MATERIAL SAFETY DATA SHEETS: Pursuant to M.G.L. c. 111F, ss. 8, 9, and 10, any vendor who receives a contract resulting from this invitation agrees to submit a Material Safety Data Sheet for each toxic or hazardous substance or mixture containing such substance when deliveries are made. The vendor agrees to comply with all requirements set forth in the pertinent laws above. LAWS: GENERAL TERMS AND CONDITIONS All deliveries shall conform in every respect with all applicable laws of the Federal government, Commonwealth of Massachusetts and City of Cambridge. EQUAL OPPORTUNITY: The Vendor in the performance of the contract shall not discriminate on the grounds of race, color, religious creed, national origin or ancestry, age, disability, sexual orientation, marital status, family status, military status, source of income, or sex in employment practices or in the selection or retention of subcontractors, and in the procurement of materials or rental of equipment. The City may cancel, terminate or suspend the contract in whole or in part for any violation of this paragraph TAXES: Purchases made by the City are exempt from the payment of Federal excise tax and the payment of Commonwealth of Massachusetts sales tax (except for gasoline) and any such taxes must not be included in the bid prices. QUANTITIES: Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. The City reserves the right to purchase the commodity(ies) specified in any amount less than the estimated amount. BID PRICES: Bid prices shall include transportation and delivery charges fully prepaid to the City of Cambridge destination. Where the unit price and the total price are at variance, the unit price will prevail. PAYMENT SCHEDULE: Payment shall be in accordance with milestones specified in the scope of work. The City shall not prepay for goods or services. DELIVERY AND PACKAGING: Deliveries must be made in such quantities as called for in the purchase order and in the manufacturer's original packages. All deliveries must be “inside” delivery with no assistance from City personnel. Tailgate deliveries will not be accepted. Rejected material will be returned to the vendor at the vendor's expense. MODIFICATION OF BIDS: Prior to bid opening, a bidder may correct, modify or withdraw its bid by making the request in writing prior to the time and date for the bid opening. All corrections and modifications must be delivered to the Purchasing Department in a sealed envelope indicating that it contains a modification or correction of the original bid submitted for the particular commodity and indicating the time and date of the bid opening. REJECTION OF BIDS: The City reserves the right to reject any and all bids if it is in best interest of the City to do so. AWARD OF CONTRACT: Contract(s) will be awarded within forty-five days of the bid opening unless award date is extended by consent of all parties concerned. The continuation of any contract into the next fiscal year shall be subject to the appropriation and availability of funds. INDEMNITY: Unless otherwise provided by law, the Vendor will indemnify and hold harmless the City against any and all liability, loss, damages, costs or expenses for personal injury or damage to real or tangible personal property which the City may sustain, incur or be required to pay, arising out of or in connection with the performance of the Contract by reason of any negligent action/inaction or willful misconduct by the Contractor, its agents, servants or employees TERMINATION OF CONTRACT: Except as otherwise provided in the Articles of Agreement, the City may terminate the contract upon seven days’ notice. ASSIGNABILITY: The Vendor shall not assign, sell, subcontract or otherwise transfer any interest in this contract without the prior written consent of the City. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 3 NAME OF BIDDER:__________________________________________________________ TO: Elizabeth Unger, Purchasing Agent 795 Massachusetts Avenue, Room 303 Cambridge, MA 02139 The undersigned hereby proposes to provide all labor, materials, equipment necessary to provide Municipal Parking Facilities Services for the City of Cambridge all in accordance with the attached specifications and following proposal schedule. One award will be made to the lowest responsive and responsible bidder providing the lowest price as a result of this Invitation for Bid. A contract will be awarded within forty-five days of the bid opening, unless award date is extended by consent of all parties concerned. Prior to the Bid opening, a bidder may correct, modify or withdraw its Bid by making the request in writing prior to the time and date for the bid opening. All corrections and modifications must be delivered to the Purchasing Department in a sealed envelope with a notation on the envelope indicating that it contains a modification or correction of the original Bid submitted for the particular commodity and indicating the date and time of the Bid opening. PLEASE SUBMIT YOUR BID IN DUPLICATE (one original and one copy. No hard binder please.) A sample contract is attached hereto. The bidder must be willing to sign the City’s contract. The City will not accept a bidder’s terms & conditions. The City reserves the right, in its discretion, to extend the life of the contract at any time. Living Wage Requirements The City of Cambridge has a Living Wage Requirement that establishes minimum hourly rates for all Personnel that work on any City contract. The City of Cambridge's Living Wage as of March 1, 2022 is $17.19 per hour. The Living Wage Requirements are attached. The successful bidder must meet or exceed the Living Wage as it may change during the term or any contract period or renewal. Wage Theft Prevention Certification In Executive Order 2016-1, the City of Cambridge established requirements for City contracts in an effort to prevent wage theft. Prospective vendors must provide certifications or disclosures with their bids/proposals. Failure to provide the certifications or disclosures shall result in rejection of the bid/proposal. Please see the Wage Theft Prevention Certification form attached. Questions Questions concerning this Invitation for Bid must be submitted in writing and emailed to: purchasing@cambridgema.gov by 11:00 a.m. on Monday, March 21, 2022 An addendum will be posted to the Purchasing website notifying all bidders of the questions and answers. It is the responsibility of the bidder to check the website for any addenda. Please check the website for any addenda before submitting your bid. Bid Results The tab sheet and the contract award information will not be individually mailed to the bidders. A tab sheet with the bid results will be posted to the website soon after the bid opening. The tab sheet will include the “contract award” information as soon as it is determined. Confidentiality and Public Records Law FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 4 NAME OF BIDDER:__________________________________________________________ All bids or other materials submitted by the vendor in response to this Invitation to Bid will be open for inspection by any person and in accordance with the Massachusetts Public Records Law. Minority/Women Business Status Please indicate whether your business is SOWMBA certified. Yes: ________No: __________ Performance Bond A commitment letter from a Bonding Company must be submitted at the time of submission of the bid or your bid will be rejected. The Commitment letter shall confirm bidder’s ability to provide the city with a 50% Performance bond no later than ten days following award of the contract. Upon the execution of the contract issued under this bid by the Operator, the Operator shall furnish to the City security for the faithful performance of the services to be provided under this bid in a 50% Performance Bond issued by a surety satisfactory to the City. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 5 NAME OF BIDDER:__________________________________________________________ Scope of Services This contract will be awarded to the responsive and responsible bidder offering the lowest total price listed on the Price Summary Form. In addition to the costs listed on this Form, the Operator will pay for costs listed on Exhibit #4. The City will issue the Operator a Purchase Order for the total amount of these costs. The Operator shall submit a monthly invoice to the City so that it can be reimbursed by the City for these costs. This scope of services describes the parking garage management services that the successful bidder must provide. The successful bidder must provide all of the goods and services listed below. 1. Garage Descriptions: Services under this bid are to be provided at the following locations: Green Street Municipal Parking Garage Location: 260 Green Street Total Spaces: 269 Operating Hours: 7 days per week, 24 hours per day East Cambridge Municipal Parking Garage Location: Thorndike and First Streets Total Spaces: 1059 Operating Hours: 7 days per week, 24 hours per day 2. Overall Responsibilities of Operator: Contract Duration – Services provided shall be for three (3) years. The services provided are to be performed by the Operator and cannot be assigned to any other person or party without the prior written consent of the City. Operator Services and Required Staffing – The Operator shall perform all services necessary for the care, protection, maintenance, and operation of the City’s two Garages. All functions shall be performed with energy, fidelity and diligence, providing at all times the benefit of the Operator’s special knowledge and experience and applying the latest features of service and techniques of garage and general management as may be applicable. In conducting all garage operations, Operator shall comply with all federal and state laws and regulations, and the regulations and ordinances of the City of Cambridge. The Operator shall staff the parking facilities with trained, competent personnel, in uniform, to both manage and secure the facilities. The Operator shall assign an on-site manager and one assistant manager who possess commensurate experience to meet their responsibilities. The staffing will be as listed in exhibits #1 and #2. All employees must be paid a minimum wage as required by the City’s Living Wage Ordinance. In addition to the staff on-site at the garages, the Operator will provide management oversight, administrative, financial, and other services from its regionally based office. The Operator must use due diligence and industry practices managing operation cash and credit card transactions. 3. Start-Up: Operating Plan – Upon award of the contract issued under this bid, the vendor shall immediately make a thorough study of the Garages and shall prepare garage operations plans including traffic control, communications, coordination of operations, reception, collection of parking fees, issuing FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 6 NAME OF BIDDER:__________________________________________________________ garage parking tickets, monthly pass card issuance and control, repairs and maintenance, etc. These plans and policies shall be subject to the approval of the City. Budget – The Operator shall submit an annual budget to the City within twenty-one (21) days after the award of a contract issued under this bid. The budget shall include all regular monthly expenses as itemized in the Exhibit #4 Operating Budget. The City will assist in the development of the budget through the provision of historical costs incurred and revenue generated in the operation of the garages. The Operator shall make every reasonable effort to ensure that the actual costs for operating the Garages do not exceed the costs approved in the Budget either in total or in any single expense category. The City will approve or disapprove the Operating Plan and Budget in writing within fourteen (14) days after receipt. If the City disapproves of any part of the proposed plans or budget, the Operator shall submit a revision addressing the City’s concern(s) within ten (10) business days after such disapproval. In the event the Operator shall desire to make changes in the operating plan, these changes must be submitted to and approved by the City before being put into effect. Such approval shall not be unreasonably withheld or delayed. Staffing – Upon award of the contract issued under this bid, the Operator shall proceed to select and employ personnel for the positions identified in Exhibits #1 and #2. Wage rates cannot be below the hourly rate required by the City’s Living Wage Ordinance. Tickets – The Operator shall recommend the quantity of garage parking tickets deemed necessary for use in the garage’s lane entry devices. Upon approval by the City, and subject to the approved budget, the Operator shall purchase these tickets in an amount that provides the City with a beneficial quantity discount. The tickets shall meet the requirements of WPS, manufacturer of the parking access and revenue system. The operator shall recommend to the City the text that the WPS equipment prints on the tickets. 4. Establishing Rates and Rate Survey: The current rates are listed in exhibits #1 and #2. The Operator shall cooperate with the City in formulating reasonable parking rates for the operation of the Garages. The Operator shall provide the City, on an annual basis, a current rate survey of the surrounding and competitive parking facilities. Based upon the Operator’s recommendations, the City shall, in its sole discretion: (1) Establish the rates to be charged for parking in the Garages. (2) Establish the days and hours of operation of the Garages. No establishment or change of rates for parking, or for days and/or hours of operation shall affect the compensation payable to the Operator. 5. Staffing: The City has approved the positions and hours listed in the Exhibits #1 and #2 of this bid and the Operator shall use its best efforts to operate within such scheduled hours and minimize the amount of overtime charged as a reimbursable labor expense. No changes to the approved staffing schedule shall be made without the City’s prior written approval. The Operator shall do its best to avoid use of overtime to cover employee vacation hours. The Operator shall provide, select and employ all personnel at the Garages. All persons employed at the Garages in the performance of the duties of the Operator under this bid, shall be FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 7 NAME OF BIDDER:__________________________________________________________ deemed to be employees of Operator and not of the City. All employees shall be of good moral character and not addicted to use of drugs or the excessive use of intoxicants. Preference shall be given to individuals currently employed at the garages and to Cambridge residents whenever possible. When seeking to fill positions at the garages, the Operator shall contact the Cambridge Employment Program to request that candidates be referred for consideration. The Operator shall provide one full time on-site manager and one assistant manager to oversee the operation of the garages. In the performance of its duties, the Operator shall also utilize the skill and experience of various members of its headquarters and regional office personnel, located elsewhere, who shall devote to the work such time as may be deemed necessary by the Operator to the proper and efficient conduct of the enterprise. The Operator is required to maintain a regional management office located as close as possible to Cambridge and to carry out as much of its management oversight of its garage staff as feasible from this office. At a minimum, one senior manager who will oversee the Cambridge garage management contract and ensure that all activities at the garage comply with the Operator’s company policies and procedures and with the requirements of this contract must be located in this office. This senior manager must be actively involved on an ongoing basis in the day-to-day management of the garages for which s/he is responsible and make regular visits to the garages. In addition, the Operator shall employ financial, personnel, contract compliance and other staff required for overseeing the operation of the garages and providing the garage staff the support and services required to successfully operate the garages through its regional office and/or national office. In addition, the company shall have internal audit staff that periodically reviews the performance of the garage staff and garage operations to ensure compliance with the Operator’s policies and procedures, the requirements of this contract, financial and operating standards for the garage industry and generally accepted financial requirements. Internal audit staff may be located in the regional office or in the Operator’s headquarters office, should these offices be in separate locations. The Operator shall require all employees in the Garages to wear City approved clean uniforms and to display identification tags, to be approved by the City, at all times they are on duty. The Operator shall not permit garage attendants to receive tips or gratuities. At no time will an employee drive, operate or park any customer's vehicle for any reason. No drugs or intoxicating liquor shall be permitted upon the premises of the Garages. The Operator shall immediately notify the City regarding any staff performance concerns that could have a significant effect on the operation of the garages or if any employees are suspected of theft. The City has the right to require the Operator to reassign poorly performing personnel out of the City garages being managed under this contract, in its sole discretion, reasonably exercised, including the Garage Manager and Assistant Manager. If the City should make such a request the Operator shall replace the employee with another person acceptable to the City within fifteen (15) days of the request, or sooner should the situation warrant it. In the event that the Operator shall desire to make changes in the operating plan or salaries, such changes shall be submitted to and approved by the City before being put into effect. The Operator shall not allow any employee to perform work within the Garages which is not directly related to the services described in this bid. If the Operator allows employees who work at the Green Street or East Cambridge garages to also work at any facility not under this agreement, the City must be notified in advance and approve the method proposed by Operator to pro-rate the costs for uniforms, benefits and any other costs associated with that employee. Only an equitable portion of the wages, salaries and the fringe benefits of such employee, based on direct services furnished at the Garages shall be chargeable to the City. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 8 NAME OF BIDDER:__________________________________________________________ The Operator shall submit to the City for review, a copy of its employee rules and regulations. After review by the City, the Operator will alter or insert into the document any agreed upon revisions. 6. Budget: The Operator shall provide the City a recommended annual operating budget for each subsequent fiscal year following the initiation of the contract awarded under this bid, prior to December 20 in order for the Department to prepare its annual budget proposal to the City Manager for the following fiscal year. The City's fiscal year runs from July 1st to June 30th. This budget shall be provided in the same form as the approved budget described in section 3 of this bid. In no event shall the Operator contract for, or purchase, any one item, other than payroll, which exceeds one thousand dollars ($1,000) in cost, or any item whose cost is in excess of the amount set out in the approved budget, without the prior written or email approval of the City. No supply or service agreement that provides for the supply of equipment, merchandise, or services, over a period of time exceeding one month shall be entered into without the City's prior written approval of same. For items that the City will be paying directly (pass through) the Operator should remain aware of Chapter 30B purchasing limits/thresholds and procedures, and shall work with the TP+T Fiscal and Administration Manager to ensure that purchases from individual vendors do not cumulatively exceed the purchasing limits/thresholds. 7. Maintenance: Utilizing regularly scheduled staff as specified in Exhibits #1 and #2, the Operator shall maintain the garages, cashier booths, offices and adjacent sidewalks to a high standard of cleanliness at all times. This work includes sweeping, removal of sand, trash and debris, cleaning of windows and elevators, prompt cleaning and deodorizing of urine, removal of graffiti, etc. as appropriate for a first class garage and also keeping all floors, entrance and exit ramps and sidewalks free of ice, snow, and debris; including the sidewalks around the entirety of both garages and the area around the City’s Library next to the Green Street garage. The operator shall receive the City’s approval in advance if it anticipates the need for staff to work hours beyond those listed in Exhibits #1 and #2 due to severe weather. The operator shall retain the services of an experienced vendor to provide snow plowing, salting, sanding services at the garages. This vendor is responsible for plowing, salting, and apply sand to the garages’ roofs and ramps and if necessary, garages’ floors and shall meet all government licensing requirements and be insured. The Operator must receive the City’s advance approval of the costs for these services, which will be reimbursed as described in section 15 of this scope of services. All plowing must be done with a rubber plow blade so as not to damage the coatings on the garage floors. Snow may not be piled up on the exterior sides of the garage in such a way that a person could climb on the piles and fall to the street below or that could cause structural damage to the garage(s). This vendor is responsible for plowing and sanding garage roofs and ramps and if necessary, garage floors. The Operator is responsible for all other snow blowing, shoveling and applying ice melt, etc. with Operator’s own staff, equipment for which is provided by the City and which the Operator must make its best efforts to maintain in good condition. Annually, the operator shall pressure wash and degrease all floors, walls, columns, stairwells, landings, lobbies and railings in each garage. All work shall be done so as not to interfere with the regular operation of the garages. The Operator shall perform this work within the total numbers of staff hours listed in Exhibits #1 and #2, with the reassignment of staff to night or weekend hours, if necessary. The Operator shall coordinate the schedule with the City. In doing this work, the Operator shall take all necessary precautions to ensure the safety of pedestrians and their vehicles. In addition, the operator shall annually coordinate with the City the hiring of a contractor to inspect, FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 9 NAME OF BIDDER:__________________________________________________________ open, clean of debris and flush clean all drains. The operator shall coordinate the scheduling of this work so as not to interfere with garage operations. The Operator is fully responsible for ensuring that all Parking Access and Revenue Control System (PARCS) Equipment is fully operational and for anticipating, to the greatest degree possible, the need for and the performance of all necessary repairs, recommending to the City any necessary hardware and software upgrades, ensuring a sufficient supply of spare parts, with costs to be paid by the City per sections 8 and 10 of this agreement. The Garages utilize WPS systems as listed in Exhibit 5. The City expects the Operator to take all necessary steps to ensure that this equipment remains operational for the full term of this contract. Should the City decide to replace the PARCS, the vendor will provide advice and technical support to assist with that process and support the installation, staff training and operation of the new system. Currently the Operator uses the services of WPS’ Office in Maryland for support and provision of hardware and software for the system under an annual support contract paid for by the City with the services of a local vendor which provides hardware installation services to the Operator. Garage staff must have sufficient knowledge and training in the operation of this WPS system to ensure that it remains fully operational, especially since there are no local WPS service vendors. The City of Cambridge Public Library may request that the operator pressure wash and degrease the floors, walls and columns at the Main Library parking garage located at 449 Broadway. The cost of this additional service will be separately invoiced by the operator and paid for by the Library. Upon request of the Library, the operator shall provide a proposal to perform this work at the same regular and overtime rates charged under this contract. The cost of doing so will be in addition to other costs listed in this contract. Any Library Garage cleaning must be scheduled so as not to interfere with the operation of the Green Street and East Cambridge Garages. The Operator shall notify the City in writing within twenty four hours of any unusual condition -- and verbally immediately of any emergency condition -- which may develop in the operation of the Garages or to the Garages such as, but not limited to, fire, flood, breakage, power failure or casualty damage to the Garages, or to any person or the property of any person in the garage or alleged to be caused by the use or operation of the Garages. If a Garage should be partially damaged by fire, tornado or other casualty, the City shall repair said premise with all proper diligence. If the damage is so great that the garage cannot be reasonably operated in the opinion of the City, then the operation shall be suspended and the compensation of the Operator for the garage shall cease during such time as is necessary to restore the premises to operating condition. The Operator shall keep and maintain the Garages, their furniture, fixtures and equipment in good condition and repair, ordinary wear and tear excepted. No such furniture, fixtures, or equipment shall be used for any purpose other than direct garage use pursuant to the carrying out of the Operator's duties under this agreement. The Operator will immediately notify the City’s Electrical Department regarding light bulbs that are no longer functioning in order to have them replaced. 8. Repairs: The Operator is responsible for notifying the City of all needed repairs in writing, and immediately verbally in case of emergency, including an assessment of the priority of the needed work. Work not performed by the garage staff must be done in accordance with municipal procurement statutes. The Operator in conjunction with the City shall supervise the making of all repairs, alterations, maintenance, improvements and decorations in the garage, subject to the appropriate approved budget, applicable procurement statutes, and the City's prior approval. The City will hire firms to FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 10 NAME OF BIDDER:__________________________________________________________ perform building repair and maintenance services and will provide the Operator with contact information for these firms. In addition, the Operator must also coordinate its Garage operations with and provide any necessary accommodations for capital repairs and improvements, including the possibility of installing solar panels on a structure above the roof parking level. This responsibility includes assisting the City and the engineering firm managing this work in setting priorities for these capital repairs and assisting with traffic flow and providing related support to the construction company performing these repairs and improvements. 9. Allocation of Cost Responsibility: The City shall pay and be responsible for all expenses and costs incurred relating solely to the operation of the Garages, subject to the approved budget. Non-Reimbursable Expenses: The City shall not be responsible for any of the following expenses of the Operator, aside from the management fee bid by the Operator in its price proposal: a. Accounting, the corporate audit and any internal auditing costs b. Bookkeeping c. Payroll processing and all related fees. d. Employee Profit Sharing Contributions e. Courier, mail, express or other delivery services to/from Regional or Corporate offices f. Management and Supervision- including any and all off-site charges of an administrative, management, overhead or corporate nature, and including but not limited to personnel costs, telephone calls from the Regional or Corporate Office, postage or courier service between the Regional or Corporate office and the Garages, the cost of invoice preparation including postage or lock box service, or labor and associated payroll related taxes and/or employee benefits of said employee(s). “Off- site” shall be defined as all locations other than the Garages. g. Employee recruitment (including classified advertising) h. Pre-employment screening (including driver license checks, driver testing, training and drug testing.) i. Pre-employment background checks. Such checks shall be conducted by Operator with regard to all employment candidates prior to their hire, and shall include the following: job qualifications, including prior experience and recommendations with regard to, honesty, integrity and personal grooming. Results of any or all such pre- employment checks shall be furnished to the City at the City’s request. j. The costs of funds incurred by the Operator resulting from the time it incurs costs on behalf of the City under this agreement until it receives reimbursement from the City for such costs. 10. Operating Expenses and Payment Method: The Operator will pay for all operating expenses up to the line item limits indicated in the approved budget and the City will reimburse the Operator on a monthly basis, providing these expenses have been previously approved by the City, in accordance with this bid, and proper receipts and FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 11 NAME OF BIDDER:__________________________________________________________ documentation have been submitted. All guarantees and warranties of any manufacturer and/or supplier shall inure to the benefit of Operator as well as to the City. No contract or single obligation involving more than one thousand dollars ($1,000) and/or more than a one-month commitment for supplies, repairs, maintenance or any other purpose under this bid shall be entered into by the Operator without first having the written approval of the City. Operating expenses shall include payroll and fringe benefits as allowed by this agreement; and the cost of: insurance as described in section 12 of this bid, any permits required by law for operation of the garages; garage parking tickets and other required forms, stationery, postage and office supplies; cellular phone costs; cleaning supplies; purchase or rental of employee uniforms; traffic cones and other traffic control maintenance; removing debris, snow, ice and other obstructions from floors, ramps and sidewalks; repairs and maintenance incurred by Operator as required by this bid; cleaning maintenance including removal of dirt, paper and trash and related supplies and materials; sign maintenance; maintenance of painted surfaces; repairs to office and other equipment; the maintenance of revenue control, garage access, and similar operating equipment mechanical sweeper service; and clearing and cleaning drains --- all subject to the terms and conditions of this agreement. 11. Deposits of Income: The Operator shall, on a daily basis, prepare separate deposits of all daily and monthly gross parking receipts from the operation of each Garage, and bring them to the City’s office at 344 Broadway, unless otherwise directed by the City, for transfer via armored vehicle to be deposited into established City bank accounts and shall be responsible for the safekeeping, security, storage and transportation of these receipts until they are delivered and received at 344 Broadway. The Operator shall not co-mingle these deposits with deposits from other parking facilities of the Operator. All receipts received at the Operator’s lockbox operation shall be deposited daily and clearly identified by parking facility. The term “gross receipts” shall mean the entire amount, without deduction or offset, of any and all sums collected or received by the Operator from the parking and storage of motor vehicles, whether on an hourly, daily, weekly, monthly, or validated basis. If, at any time, the cash receipts deposited into the accounts do not match with the operations accounting for that day's business, the Operator shall, immediately upon discovering the difference, notify the City, in writing, as to the cause. The City shall hold the Operator responsible for depositing the value of all transactions processed at the Garages. No cash, checks, or other receipts will be held, or detained by the Operator for any purpose. 12. Insurance Requirements: 12.1. Worker’s Compensation. 12.1.1. Before commencing performance of the Contract, the Contractor shall provide insurance for the payment of compensation and the furnishing of other benefits under M.G.L. c. 152 to all persons to be employed under the Contract, and the Contractor shall continue such insurance in full force and effect during the term of the Contract. Sufficient proof of compliance with this paragraph must be furnished at the time of execution of this Contract. 12.2 Additional Insured. 12.2.1. Each policy excluding only the Worker’s Compensation and Owners Protective Liability must list the City (with respect to both garage policies) and Oxford, International Management Corp-Ten Canal, International Management Corp-One Canal, (on the East Cambridge Garage policy only), Bullfinch Square Limited Partnership or their successors as additional insureds. The Contractor shall, upon 30 days written notice from the City, remove and replace one or any of the FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 12 NAME OF BIDDER:__________________________________________________________ above referenced entities in the event of an assignment of rights, change of name, or change in status of one or any of the entities. 12.3. Insurance Rating. 12.3.1. Any insurance carrier utilized to fulfill the insurance requirements of this Contract shall have a minimum A.M.Best rating of A-X, and shall be licensed to do business in the Commonwealth of Massachusetts. 12.4. Premiums. 12.4.1. The Contractor must provide the required insurance at its own expense. Failure to provide and continue in force shall be deemed a material breach of the Contract and shall operate as an immediate termination thereof. No cancellation of such insurance, whether by the insurer or by the insured, shall be valid unless written notice thereof is given by the party proposing cancellation to the other party and to the City at least fifteen (15) days prior to the intended effective date thereof, which date shall be expressed in said notice. 12.5. Notice of Occurrence. 12.5.1. Notice of occurrence shall be given to the City Manager, City of Cambridge, City Hall, 795 Massachusetts Avenue, Cambridge, MA 02139 and, at the option of the Contractor, any other City official permitted by law to receive notice. 12.6. Waiver of Subrogation. 12.6.1. The Contractor and all Subcontractors waive subrogation rights against the City for all losses. 12.7. Coverage Period. 12.7.1. Each insurance policy must cover the entire contract period. 12.8. Policies and Limits. 12.8.1. The insurance required shall include all major divisions of coverage and shall be on a commercial general form basis including Premise and Operations (including X-C-U), bodily injury (including death); broad form property damage (including completed operations) including injury to/or destruction of tangible property, including loss of use therefrom; personal injury; Owner’s Protective (as a separate policy), and Owned, Non-owned, Leased, and Hired Motor Vehicles, garage liability and garage keepers legal liability, fire, crime, and applicable worker's compensation and employers' liability insurance. Such insurance shall be written for not less than any limits of liability required by law or the following limits, whichever are greater: Owner’s Protective Liability (as a separate policy) Each Occurrence $1 Million Aggregate $2 Million Commercial Liability General Aggregate $2 Million Aggregate $1 Million Personal Injury and Advertising Limit $1 Million Each Occurrence $1 Million This policy shall include contractual liability coverage insuring the contractor’s indemnity obligations under this Contract. Automotive-for all owned, non-owned, hired and leased vehicles FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 13 NAME OF BIDDER:__________________________________________________________ Combined single limit $1 Million or Bodily injury- each person $100,000 each accident $1 Million Property damage-each occurrence $1 Million Garage Liability and Garage Keepers Legal Liability Insurance Auto Only (Each accident) $2 Million Other than Auto - Each Accident $2 Million - Aggregate $15 Million Miscellaneous Liability Coverage Crime $1 Million Worker’s Compensation Coverage A Statutory Coverage B Each Accident $100,000 Disease-Policy limit $500,000 Disease-Each Employee $100,000 12.9. Excess Umbrella Liability Insurance. 12.9.1. The Contractor may purchase and maintain excess liability insurance in the umbrella form in order to satisfy the limits of liability required for the insurance to be purchased and maintained in accordance with the requirements set forth Policy and Limits section above. Any such amounts must be in addition to the umbrella limits required, must list all underlying policies, and must list the City (with respect to both garage policies) and Davenport LLP, BP-Ten Canal, L.L.C., and BP- One Canal, L.L.C or their successors (on East Cambridge Garage policy only) as additional insureds. The Contractor shall, upon 30 days written notice from the City, remove and replace one or any of the above referenced entities in the event of an assignment of rights, change of name, or change in status of one or any of the entities. Evidence of such excess liability shall be delivered to the City in the same form and manner as the required insurance policies. 12.10. Amendment of Requirements. 12.10.1. The City reserves the right, at its sole discretion, to amend the insurance requirements contained herein. 12.11. Occurrence Basis. 12.11.1. All insurance shall be written on an occurrence basis, unless the City approves in writing coverage on a claims-made basis. Coverages whether written on an occurrence or a claims-made basis shall be maintained without interruption during the contract period. 12.12. Certificates of Insurance and Insurance Policies. 12.12.1. Certificates of Insurance acceptable to the City and confirming the insurance coverage required herein are attached to the Contract. The City shall have no obligation to execute the Contract and may award the Contract to the next lowest responsible and responsive bidder, if such insurance certificates have not been provided to the City within five (5) business days after presentation of the Contract to the Contractor for execution. If requested by the City the Contractor will provide complete certified copies of every insurance policy within 10 days of any request by the City. 12.13. Endorsements. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 14 NAME OF BIDDER:__________________________________________________________ 12.13.1. The Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending limits of coverage. 13. Reports: The Operator shall provide the City with monthly reports when applicable and as requested by the City including reports of the following: a. Injuries, complaints and claims - description of any trips and falls or other injuries, customer complaints, vehicle damage complaints, etc. and a list of any resulting claims including the date of claim, name of claimant, type of claim (i.e., slip and fall, vehicle damage, etc.), action taken (claim approved, denied, pending, etc.), amount of claim, status of claim (active or closed). b. Audits - summary of all financial and operational audits performed by the Operator and/or its representatives and their results and a description of how, when and who did each audit including follow-up of all open items until resolved. c. Personnel actions – a listing of all personnel actions including hiring, resignations and dismissals of employees including the reason each employee has been added to or deleted from the payroll. d. Daily ticket volume - summary of monthly and year-to-date ticket volume at each garage including reconciliation of tickets collected each day by rate increment, validation type (including grace period tickets), voids and free tickets. e. Uncollected tickets – a report of number of tickets issued daily vs. tickets collected daily, reasons for any uncollected tickets and recommendation of any actions that should be taken to reduce the number of missing tickets. f. Monthlies - report of monthly permits sold including monthly reconciliation of access cards sold versus access cards active in the parking control system show by tenant and dollar amount charged and collected. g. Accounts Receivable - a line item listing showing all accounts by name, monthly or transient, that have an outstanding balance, the amount of the balance, and the age of the outstanding balance. h. Management visits – list of the dates and times (in and out) that a senior management employee other than the on-site manager visited the garages. i. Overtime – listing of overtime describing all overtime used including employee name, date of OT, amount of OT and reason for OT. j. Garage closings - listing of all periods when the garages are full and closed. k. Facility and systems activity report – a listing and status of all projects undertaken to clean, maintain and repair the garages and garage systems. l. Unusual events - listing of any unusual conditions, such as power failures, snow storms, etc., their effect on garage operations and actions taken to respond to the conditions and any recommended actions that the City should take to avoid such events or minimize their impact. m. Equipment failures - summary of all revenue and access control equipment problems, including duration, and a description of how each was resolved. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 15 NAME OF BIDDER:__________________________________________________________ n. Operational improvements – a listing of any recommended actions the City should consider taking to improve customer service or other operations at the Garages or to improve the condition of the Garage facilities or Garage equipment. o. Other items as the City may reasonably require. 14. Financial Management: The Operator shall: Prepare and file all returns and other documents required under the Federal Insurance Contributions Act and the Federal Unemployment Tax Act, or any similar Federal or State legislation, and all withholding tax returns required for employees of the Operator. Pay all amounts required to be paid under the Federal Insurance Contributions Act and the Federal Unemployment Tax Act, and/or any similar Federal or State legislation. Bill for monthly parking and disable all access cards for which payment has not been received by the date set by the City. The City’s goal is to have all payments received by the first business day of each month. The Operator shall be particularly diligent in collecting and timely depositing of revenue from the companies that purchase large numbers of spaces. Maintain full books of account with correct entries on all receipts and expenditures related to managing each of the Garages. Such books of account shall, at all times, be open to the inspection of the City, or its duly authorized agents. Maintain billing, cash control, collection, accounting, purchasing and inventory controls, in a manner consistent with generally accepted accounting principles and garage management practices. Maintain continuous internal auditing control on receipts, monthly cards, transient parking activity, validations and parking tickets, etc. consistent with generally accepted accounting principles and garage management practices. The Operator shall notify the City immediately whenever any discrepancies are identified by internal auditing controls or otherwise made known to Operator. Supervise and control disbursements of funds in payment of wages and amounts due vendors and maintain and examine deposit records. Prepare and deliver to the City on or before the 15th day of each following calendar month a complete and detailed monthly statement, certified by a duly authorized officer to be a true and correct accounting for all Gross Receipts received and disbursed by it and all expenses incurred in connection with the operation and maintenance of the Garages. Each statement shall be supported by copies of accounting records and invoices showing detail of all charges and similar documentation covering all items of expenses, including payroll, Health/Welfare and Pension payments, etc., all of which shall be submitted with each statement. The Operator shall also furnish as part of the monthly statement the income, expense, and budget for the month and year to date and for the same month of the preceding year. The statement shall be supported by cancelled checks, vouchers, duplicate invoices, names of paid-up access card holders, and similar documentation covering all items of income and expense, which shall be kept in the Operator's office in the Garages or regional or national office and shall be available for inspection by the City's representatives at all times. In order to maintain accountability of garage revenues, daily receipts cannot be used to provide refunds to garage customers. If necessary, the City of Cambridge will process any refunds at the request of the garage manager. 15. Uncollected Tickets: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 16 NAME OF BIDDER:__________________________________________________________ The City expects the Operator to take all reasonable actions to ensure that all tickets issued at the garages are collected. The following requirement shall be effective at each garage. The Operator shall be held liable for ninety (90) days from the issuance of a ticket for all “uncollected tickets” (as hereinafter defined) with the exception that the Operator may be permitted to deduct 0.004 (0.4%) of the total number of issued tickets, on a calendar month basis, from the number of outstanding uncollected tickets. Uncollected tickets in excess of 0.004 shall be paid by the Operator at the penalty rate of either the maximum all day posted rate or at the average dollar value of all tickets collected for that calendar month, whichever is the greater amount, which shall be recorded as Gross Receipts on the applicable monthly statement. If the City shall audit the Operator twice or more during the term of the contract, then the Operator shall be liable for uncollected tickets for the lesser period of six months or the period between the issuance of the immediately preceding audit report and the current audit providing that the periods under audit do not overlap. Notwithstanding the foregoing, the Operator shall not be liable for uncollected tickets under this section to the extent that the reason for non-collection is an equipment failure not caused by the negligence of the Operator, that the Operator made reasonable efforts to collect the tickets and associated revenues during the period of equipment failure, and that a service call for repair was placed at the time of the equipment failure. Additionally, the Operator shall not be liable for uncollected tickets for conditions deemed to be “Acts of God”. “Uncollected tickets” shall be deemed those tickets that are issued by a ticket issuing machine at the Garage and are: a) missing and not associated with a “lost ticket form” completed by the customer, or b) missing and not automatically rated by a cash register using either a barcode or other identification, or c) missing and not offset by a transaction that was manually rated in a cash register at the maximum rate, or d) missing and not associated with reported acts of intentional theft involving breaking of gates, assault of a cashier or tickets stolen on entry by drivers that take a ticket from the ticket issuing machine but do not enter the Garage, or e) missing and not as a result of an emergency situation such as fire, chemical spill, collapse, acts of terrorism, police action, etc. 16. Audit: At any time during the term of this agreement the City may audit the records of the Operator relating to the operation of the Garages whether those records are located at the Garages or at any other location. The Operator shall cooperate with any such audits. 17. Discounts: The Operator shall make available to the City the benefit of any discounts or rebates the Operator may receive in the purchase of supplies and equipment used by it in the operation of the Garages, or required by the City and purchased by the Operator for the account of the City in connection with the equipping and maintaining of the Garages. 18. Parking Fees and Restrictions on Free Parking: The Operator shall charge the fees established by the City and listed in Exhibits #1 and #2 of this bid to all persons for the use of parking spaces. No free parking or complimentary parking privileges shall be provided in the garages unless approved in writing by the City. The employees of the garages will be issued monthly cards that allow them to park for free in the garages during their shifts. 19. Restrictions on Use of Garage Offices: The Operator shall use the offices at the Garages for the City’s garage management business only and not for any other purpose or business activities. 20. Signs: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 17 NAME OF BIDDER:__________________________________________________________ The names of the Garages shall be as stated in section 1 and all of the business pertaining to a Garage shall be conducted by the Operator in those names, provided, however, the Operator, at Operator’s expense, may affix signs bearing the Operator's name to the checkout booths and the Operator's office in the Garages, but no other place, provided further, however, that such signs shall be first approved as to wording, size, material, color, design, and official insignia thereon by the City. 21. Permits: The Operator shall apply in City's name and on its behalf for all necessary governmental permits, licenses, and authorizations necessary for the lawful operation of the Garages for public parking of passenger cars, and, in City's name and behalf, apply for and obtain renewals of any such permits, licenses, and authorizations so as to keep the same in effect during the term of this agreement. The Operator shall request approval from the city prior to incurring expenses for permits. 22. Advertising: The Operator shall advertise garage space, subject to the approved budget and to the City’s written approval. 23. Retention of Records: The Operator shall keep and retain as a “record”, a full, true and exact copy of each agreement for the parking or the storage of motor vehicles (to the extent Tenant parking information is actually provided by City) and any other agreements in any way affecting “Receipts.” In the event that Operator enters into any agreements that are not in writing, the Operator shall prepare a written statement of each such agreement and keep and retain the same as a “record” as required, which shall contain sufficient detail from which Receipts received and anticipated to be received there under may be determined. “Record” as used herein shall consist of copies of daily revenue reports of gross receipts, shift reports of gross receipts; system data print outs of accounts, copies of bank deposit slips, and customer parking tickets. Duplicate copies of originals of all such books of account and records shall, upon the request of City, at City’s expense, or upon termination of the contract issued under this bid shall be surrendered to City. Unless delivered to City as provided herein, the Operator shall retain such books and records for a period of not less than three years following the closing of the fiscal year to which they relate, even though such period may extend beyond the term of the contract issued under this bid. All records and documents must be retained for a period longer than three years, if required to be in compliance with the Massachusetts State Records Retention Laws and other applicable City, state or federal rules and regulations. 24. Responsibility in Emergency or Unusual Conditions: The Operator shall not be held responsible for its inability to perform its services under this agreement as result of acts of God. The Operator shall promptly report to the City all property losses and all accidents causing personal injury. The Operator shall keep the City advised of the status of any claims and provide a written account when the claim is resolved. The Operator shall notify the City with reasonable promptness of any unusual condition that may affect the Garage structures or the operation of the Garages, such as, but not limited to: fire, flood, breakage, power failure, casualty and mechanical or structural problems. 25. Responsibility at Contract Expiration: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 18 NAME OF BIDDER:__________________________________________________________ Upon the expiration or termination of the contract issued under this bid, the Operator shall deliver to the City all permits, licenses, contracts, keys and other documents pertaining to the garages and their operation then in the possession of Operator. The Operator shall do all other things reasonably necessary to cause an orderly transition of the management and operation of the garages. Subsequent to the end of the contract, the Operator shall maintain all records as required in section 23 of this bid. 26. Notices: All notices shall be deemed properly given and sufficient when received on behalf of the Operator by its duly authorized official at the address included in the response to this bid and on behalf of the City by the Director of the Traffic, Parking & Transportation Department, 344 Broadway, Cambridge, Massachusetts, 02139. All approvals to be made by the City shall be effective only when in writing. 27. Hold Harmless: The Operator shall hold the City harmless and indemnified from all claims, losses or damage arising from any injury, loss or damage to any person or property to the extent such injury, loss or damage is caused by any negligent action/inaction or willful misconduct by the Operator, its agents, servants or employees. 28. Exhibits: The following documents are attached and are part of this bid. EXHIBIT #1 – East Cambridge Garage - Rates, Hours of Operation, and minimum staffing. EXHIBIT #2 – Green Street Garage - Rates, Hours of Operation, and minimum staffing. EXHIBIT #3 – Requirements for City Employee use of the Green Street Garage. EXHIBIT #4 – Line items to be included in operating budget. EXHIBIT #5 – Access and revenue control equipment. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 19 NAME OF BIDDER:__________________________________________________________ EXHIBIT # 1 EAST CAMBRIDGE GARAGE The East Cambridge or First Street Municipal Parking Garage is a six floor steel and concrete facility bounded by Thorndike Street, First Street, Spring Street and Second Street with a capacity of 1,090 vehicles. The garage was built a half at a time by two different contractors, which provides some maintenance challenges. The first floor of the garage includes a separately accessed parking area at the Second Street end of the facility, a separately accessed area used by the Traffic, Parking and Transportation Department’s (TP&T) operations crew for vehicles and departmental supplies, and retail spaces along First Street. The retail spaces house the TP&T sign/meter shop and office. The remaining retail spaces are vacant. All retail spaces are managed separately from the garage operations management contract. The separate first floor parking area has an entry lane on Spring Street and an exit lane on Thorndike Street. Entry and exit are card access only. The main part of the garage has two entry lanes accessed from Spring Street and two exit lanes on Thorndike Street. There is a small garage management office adjacent to the Thorndike Street exit lanes. The revenue control equipment in the garage is described in exhibit #5. The garage is open for use 24 hours/day, 7 days/week. The City has lease agreements for parking with One and Ten Canal Park and the Davenport Building, and may in the future enter into an agreement to provide up to 420 parking spaces to another entity, subject to review and approval by the Cambridge City Council. Monthly and transient parkers also include employees and visitors to adjacent commercial buildings. Garage use on weekends is very low. Staffing: Position Work Schedule Total Hours/Week Supervisor 8:30 am - 5:00 pm, M-F 40 hours Cashier 7:00 am - 3:30 pm, 7 days 56 hours Cashier 3:00 pm - 11:30 pm, 7 days 56 hours Cashier 11:00 pm - 7:30 am 7 days 56 hours Maintenance/Parking attendant 7:00 am - 3:30 pm, 6 days 48 hours Maintenance/Parking attendant 3:00 pm - 11:30 pm, 7 days 56 hours Total: 12 Hours (Note: Staffing list is in addition to the Garage Manager and Assistant Manager described earlier in this bid document.) FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 20 NAME OF BIDDER:__________________________________________________________ Rates: Transient Parkers: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 21 NAME OF BIDDER:__________________________________________________________ Monthly Patrons: 7 day/week access $225.00 per month December – April $50.00 per month (Cambridge Residents Only) May – November $100.00 per month (Cambridge Residents Only) FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 22 NAME OF BIDDER:__________________________________________________________ EXHIBIT #2 GREEN STREET GARAGE The Green Street Municipal Parking Garage is a four (4) floor concrete facility located at 260 Green Street with a capacity of 269 vehicles. The garage structure includes the Central Square branch library located at the corner of Pearl and Franklin Streets. The Green Street garage has one entry and one exit lane on Green Street that is staffed at all times. The Franklin Street exit lane is closed at the request of residents who are concerned about the adverse impact of the garage traffic and noise on the adjacent residential streets. There is a small office in the garage in the same building as the cashier’s booth. The revenue control equipment in the garage is shown in Exhibit #5. The Green Street garage is open for use 24 hours/day, 7 days/week. The garage patrons include monthly parking of business owners and employees in Central Square, visitors to Central Square, City employees, residents in the Manning Apartments, and late-night visitors to the restaurants and night spots in Central Square. Transient vehicles total between 300 and 500 exits per day. There are special parking procedures in place for City employees. See Exhibit #3. Staffing: Position Work Schedule Total Hours/Week Supervisor 3:00 pm - 11:30 pm, 6 days 40 hours Cashier 7:00 am - 3:30 pm, 7 days 56 hours Cashier 3:00 pm - 11:30 pm, 7 days 56 hours Cashier 11:00 pm - 7:30 am, 7 days 56 hours Maintenance/Parking attendant 7:00 am - 3:30 pm, 6 days 48 hours Maintenance/Parking attendant 3:00 pm - 11:30 pm, Thursday 8 hours Maintenance/Parking attendant 3:00 pm - 2:30am, Fri & Sat, 2 days 22 hours Maintenance/Parking attendant 11:00 pm - 7:30 am, 7 days 56 hours Total: 342 Hours (Note: Staffing list is in addition to the Garage Manager and Assistant Manager described earlier in this bid document.) Rates: Day Rate 1 Hour or Less: $2.00 Over 1 Hour $2.00 per hour or fraction thereof Over 9 to 12 Hours: $20.00 Over 12 to 24 Hours: $22.00 Weekday Night Rate (Enter after 6:00 pm, exit by 7:00 am) 1 Hour or Less $2.00 Over 1 Hour $2.00 per hour or fraction thereof Over 4 Hours: $9.00 FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 23 NAME OF BIDDER:__________________________________________________________ Weekend Rate (Begins 7:00 am Saturday and ends 7:00 am Monday) 1 Hour or Less $2.00 Over 1 Hour $2.00 per hour or fraction thereof Over 6 to 24 Hours $13.00 Monthly Patrons: 115 7 day/week access $135.00 per month Miscellaneous • HP and seniors with Buy-Rite Card - 1st 3 hours free • Validation Coupon Book for Special Events • City employees - see Exhibit #3 FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 24 NAME OF BIDDER:__________________________________________________________ EXHIBIT #3 Requirements for City Employee use of the Green Street Garage This exhibit summarizes the policies and procedures relating to City employees parking at the Green Street garage for reduced fees. In addition to this procedure, some City employees use Automatic Vehicle Identification (AVI) transponders through application to the TPTD. Employees using AVI transponders pay a weekly fee for parking for unlimited entries and exits during the work day via payroll deduction directly to the City rather than paying at the garage. City employees based in Central Square and who do not have transponders are given the privilege to register one vehicle and obtain a parking permit for the Green Street Garage for a daily rate of $2 per exit. Procedures: ➢ This privilege is offered to active City employees with a Green Street Garage permit issued by the Traffic, Parking and Transportation Department (TPTD). ➢ Applications for the permit can be obtained at the TPTD office at 344 Broadway. Applications must be approved by TPTD before the permit will be issued. ➢ Fee is per exit and not per day if an employee leaves and returns the $2 must be paid again. ➢ A valid hang tag must be shown to the cashier. Hang tag is non-transferable and is valid only for vehicle registered to. ➢ The permit does not guarantee a space if the garage is full. Spaces are on a first come first served basis. ➢ Old permits must be turned in to the Traffic, Parking, + Transportation Department when changing vehicles. ➢ On exiting the garage, driver must write the permit number and their name and plate number on the ticket for garage cashier to validate ticket. ➢ No storage of vehicles is allowed. Vehicle cannot be left in the garage for more than 24 hours. Vehicle cannot be left in the garage while on leave or vacation. ➢ Garage employees do not have the authority to adjust or change these rules. ➢ Violation of these procedures or rules posted in the garage may result in permit being revoked. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 25 NAME OF BIDDER:__________________________________________________________ EXHIBIT #4 List of Expense Categories to be Included in Operating Budget Fixed Management Fee Garage Cleaning Garage Equipment & Supplies Insurance Mileage between Garages and to TP&T Office Miscellaneous Office Supplies Parking Equipment Payroll Taxes & Benefits • SUI • FUI • FICA • Group Health Insurance • Retirement Benefit/Pension Postage for mailing customer invoices Printing & Tickets Salaries & Wages Snow Removal Telephone, including cellular phones Uniforms & Laundry Worker’s Compensation FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 26 NAME OF BIDDER:__________________________________________________________ EXHIBIT #5 Description of Access and Revenue Control Equipment All garage access and revenue equipment is manufactured by WPS – Worldwide Parking Solutions and was installed in the garages in 2006. Green Street Garage Entrance Lane – One WPS BCE7001 Entry Terminal, one WPS BGE3001 Barrier Gate and One AWID LR911 AVI reader. Exit Lane – One WPS BCP7402 Fee Pro Cashier Terminal, One WPS BGE3001 Barrier Gate and one AWID LR911 AVI reader. Garage Office – One BC200 Version 8 TRAC Software terminal. First Street Garage Two entrance lanes to the main garage- each lane with one WPS BCE7001 Entry Terminal, one WPS BGE3001 Barrier Gate and One AWID MR1824 Prox reader. Two exit lanes from the main garage - each lane with one WPS BCP7402 Fee Pro Cashier Terminal, one WPS BGE3001 Barrier Gate and one AWID MR1824 Prox reader. Second Street reserved garage section has two card only lanes (one entrance and one exit) - each lane with one WPS BGE3001 Barrier Gate and one AWID MR1824 Prox reader. The garage office has one BC200 Version 8 TRAC Software terminal. Updates New standalone Credit Card Terminals were installed at Green Street Garage in 2016 New standalone Credit Card Terminals were installed at First Street Garage in 2017 Software upgrades were installed as they were issued. Printers and other parts were replaced as needed. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 27 NAME OF BIDDER:__________________________________________________________ Quality Requirements A “NO” response, a failure to respond, or a failure to meet to any of the following Quality Requirements will result in a rejection of your bid. Circle Yes or No for each of the following Quality Requirements. 1. The bidder has six years of experience successfully managing parking garages including use and oversight of access and revenue and control systems and the provision of all of the services referenced in the Scope of Services of this Invitation for Bid. Yes No 2. During the past six years, the bidder has continuously managed ten parking garages, at least four of which have at least 1,100 parking spaces. Yes No 3. During the past five years, the bidder has continuously managed three or more garages in New England, which have a combined total of at least 2,000 spaces. Yes No 4. The bidder has a management plan which complies with the requirement of Sections 2 and 5 of this Invitation for Bid. Yes No 5. During the past three years, the bidder’s senior offsite manager responsible for supervising garage staff and operations has been actively involved in the day-to-day management of the garages for which s/he is responsible and has made regular visits to these garages and will be assigned to the City of Cambridge contract. Yes No 6. During the past three years the bidder has operated at least one garage with a parking access and revenue control system manufactured by WPS Solutions. Yes No 7. During the past three years, the bidder has provided customer services training programs to staff employed in its garages and commits to conducting service training at least once pare year to the staff at the City’s garages. Yes No 8. Bidder shall include with their bid a Commitment letter from a Bonding Company. The Commitment letter shall confirm bidder’s ability to provide the City with a 50% Performance Bond. Yes No FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 28 NAME OF BIDDER:__________________________________________________________ Bid Submission Requirements 1. References: Bidders shall submit a list of three references for which the bidder has supplied similar services for the last six years. References shall include contact information including contact name, addresses and telephone numbers for each to inquire as to their satisfaction with the bidders’ product and service. In addition, the City reserves the right to use itself as a reference, to contact references not listed and to otherwise perform its own due diligence when making a responsibility determination. A bid maybe rejected on the basis of one or more references reporting less than excellent past performance. The information provided must demonstrate that the bidder meets quality requirements 1, 2 and 3. 1._______________________________________________________________________________ Contact Name Address Telephone No. 2._______________________________________________________________________________ Contact Name Address Telephone No. 3._______________________________________________________________________________ Contact Name Address Telephone No. Bidders may use additional sheets if necessary 2. Management Plan: Submit a management plan which identifies key personnel who will be involved in performing the services required by this Invitation for Bid including organizational chart(s) which show the assigned location of personnel and resumes of key personnel that are known and identification of those positions that will be filled following contract award. The information provided must demonstrate that the bidder meets quality requirements 4 and 5. 3. Experience with WPS Equipment: List the garage(s) operated by the bidder with a parking access and revenue control system manufactured by WPS Solutions and the length of time the bidder has managed these garages and this equipment. The information provided must demonstrate that the bidder meets quality requirement 6. 4. Training Program: Submit a summary of the bidders training program and the frequency of the training program. The information provided must demonstrate that the bidder meets quality requirement 7. This area is intentionally left blank. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 29 NAME OF BIDDER:__________________________________________________________ Price Proposal One contract will be awarded to the responsive and responsible bidder offering the lowest total price(s) to provide all the tasks described in this bid document. The total price(s) must remain firm throughout the contract term. The total price(s) shall include all labor, materials, and expenses. PRICE SUMMARY FORM A B C D E Year 1 4/01/2022 – 3/31/2023 Year 2 4/1/2023 – 3/31/2024 Year 3 4/1/2024 – 3/31/2025 Total (Add reach row across) Annual Price: Management Fee, East Cambridge Garage $_____________ $_____________ $_____________ $_____________ Total Year 1,2,3 Annual Price: Management Fee, Green St. Garage $_____________ $_____________ $_____________ $_____________ Total Year 1,2,3 Annual Price: Insurance per Section 12.8 East Cambridge Garage $_____________ $_____________ $_____________ $_____________ Total Year 1,2,3 Annual Price: Insurance per Section 12.8 Green St. Garage $_____________ $_____________ $_____________ $_____________ Total Year 1,2,3 Total (Add all rows) $_____________ Total Year 1 $_____________ Total Year 2 $_____________ Total Year 3 $_____________ GRAND TOTAL PRICE PROPOSAL _________________________________________________________________________________ Total cost in words (from lower right corner) Bidder’s Name and Title (Printed): ___________________________________________________ Bidder’s Signature: _________________________________________________________________ Email Address: ____________________________________________________________________ FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 30 NAME OF BIDDER:__________________________________________________________ Americans With Disabilities Act (42 U.S.C. 12131) Section 504 of the Rehabilitation Act of 1973 Tax Compliance/Anti-Collusion Statement Debarment Statement The Americans with Disabilities Act (the "Act") applies to all employers of fifteen or more employees. All vendors that are subject to the Act must comply with its provisions. In further compliance with the Act, all Contractors who enter into contracts with the City are prohibited from discrimination against the City's employees, regardless of the size of the Contractor. The Act protects against discrimination on the basis of "disability", which is defined as a physical or mental impairment that substantially limits at least one "major life activity"; discrimination against a person having a history or record of such impairment; and discrimination against an individual regarded - even if inaccurately - as having such an impairment. The Act also expressly prohibits discrimination that is based on an individual's relationship or association with a disabled person. The Contractor shall not discriminate against any qualified employee or job applicant with a disability and will make the activities, programs and services covered by any contract awarded through this procurement readily accessible to and usable by individuals with disabilities. To be qualified for a job, or to avail oneself of the Contractor's services, the individual with the disability must meet the essential eligibility requirements for receipt of the Contractor's services or participation in the Contractor's programs or activities with or without: 1) reasonable modifications to the Contractor's rules, policies and practices; 2) removal of architectural, communication, or transportation barriers; or, 3) provisions of auxiliary aids and services. By submitting its contract, the Contractor certifies to the City of Cambridge that it understands and will comply with all applicable provisions of the Act, including compliance with applicable provisions of Section 504 of the Rehabilitation Act of 1973, if the Contractor is receiving federal funds. The undersigned certifies under penalties of perjury that this contract has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals As required by M.G.L. c. 62C, §49A, the undersigned certifies under the penalties of perjury that the Contractor has complied with all laws of the commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. The undersigned certifies that it is not currently subject to any State or Federal debarment order. Date: ________________________ (Print Name of person signing bid) (Signature & Title) THIS FORM MUST BE SUBMITTED WITH YOUR BID FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 31 NAME OF BIDDER:__________________________________________________________ WAGE THEFT PREVENTION CERTIFICATION In Executive Order 2016-1, the City of Cambridge established requirements for City contracts in an effort to prevent wage theft. Prospective vendors must provide the following certifications or disclosures with their bids/proposals. Failure to provide the following shall result in rejection of the bid/proposal. Instructions for this form: A prospective vendor must check box 1 or box 2, as applicable, as well as boxes 3-5, and must sign this Form, certifying compliance with the requirements set out in this Form. This Form must be included with the bid or proposal, and for multi-year contracts must be completed annually on the contract anniversary and filed with the Purchasing Agent. The undersigned certifies under the pains and penalties of perjury that the vendor is in compliance with the provisions of Executive Order 2016-1 as currently in effect. All vendors must certify that [check either box 1 or box 2, as applicable]: 1. Neither this firm nor any prospective subcontractor has been subject to a federal or state criminal or civil judgment, administrative citation, final administrative determination, order or debarment resulting from a violation of G.L. c. 149, G.L. c. 151, or 29 U.S.C. 201 et seq. within three (3) years prior to the date of this bid/proposal submission. OR 2. This firm, or a prospective subcontractor of this firm, has been subject to a federal or state criminal or civil judgment, administrative citation, final administrative determination, order or debarment resulting from a violation of G.L. c. 149, G.L. c. 151, or 29 U.S.C. 201 et seq. within three (3) years prior to the date of this bid/proposal submission and such documentation is included in the bid/proposal submission. In addition, all vendors MUST CERTIFY EACH (CHECK ALL) of the following (3-5): 3. Any federal or state criminal or civil judgment, administrative citation, final administrative determination, order or debarment resulting from a violation of G.L. c. 149, G.L. c. 151, or 29 U.S.C. 201 et seq. imposed on this firm or on any prospective subcontractor while any bid/proposal to the City is pending and, if awarded a contract, during the term of the contract, will be reported to the Purchasing Agent or other City department within five (5) days of receiving notice. Continued on next page FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 32 NAME OF BIDDER:__________________________________________________________ 4. Vendors awarded a contract that have disclosed a federal or state criminal or civil judgment, administrative citation, final administrative determination, or order resulting from a violation of G.L. c. 149, G.L. c. 151, or 29 U.S.C. 201 et seq. within three (3) years prior to the date of this bid/proposal, while the bid/proposal was pending, or during the term of the contract shall, upon request, furnish their monthly certified payrolls for their City contract to the Purchasing Agent for all employees working on such contract and are required to obtain a wage bond or other suitable insurance in an amount equal to the aggregate of one year’s gross wages for all employees. Vendors subject to a state or federal debarment for violation of the above laws or prohibited from contracting with the Commonwealth are prohibited from contracting with the City, and upon a finding or order of debarment or prohibition, the City may terminate the contract. 5. Notice provided by the City, informing employees of the protections of Executive Order 2016-1 and applicable local, state, and federal law will be posted by this firm in conspicuous places. Attested hereto under the pains and penalties of perjury: _______________________________________ _______________________________________ (Typed or printed name of person signing Signature Quotation, Bid or Proposal) _______________________________________ (Name of Business) Pursuant to Executive Order 2016-1, vendors who have been awarded a contract with the City of Cambridge must post the Massachusetts Wage and Hour Laws notice informing employees of the protections of G.L. c. 149, G.L. c. 151, and 21 U.S.C. 201 et seq. in conspicuous places. This notice can be found at http://www.mass.gov/ago/docs/workplace/wage/wagehourposter.pdf THIS FORM MUST BE SUBMITTED WITH YOUR BID FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 33 NAME OF BIDDER:__________________________________________________________ CORI COMPLIANCE FORM Persons and businesses supplying goods and/or services to the City of Cambridge (“Vendors”), who are required by law to perform CORI checks, are further required by Section 2.112.060 of the Cambridge Municipal Code to employ fair policies, practices and standards relating to the screening and identification of persons with criminal backgrounds through the CORI system. Such Vendors, when entering into contracts with the City of Cambridge, must affirm that their policies, practices and standards regarding CORI information are consistent with the policies, practices and standards employed by the City of Cambridge as set forth in the City of Cambridge CORI Policy (“CORI Policy”) attached hereto. CERTIFICATION The undersigned certifies under penalties of perjury that the Vendor employs CORI related policies, practices and standards that are consistent with the provisions of the attached CORI Policy. All Vendors must check one of the three lines below. 1. _______ CORI checks are not performed on any Applicants. 2. _______ CORI checks are performed on some or all Applicants. The Vendor, by affixing a signature below, affirms under penalties of perjury that its CORI policies, practices and standards are consistent with the policies, practices and standards set forth in the attached CORI Policy. 3. _______ CORI checks are performed on some or all Applicants. The Vendor’s CORI policies, practices and standards are not consistent with the attached CORI Policy. Please explain on a separate sheet of paper. ___________________________________ ___________________________________ (Typed or printed name of person signing Signature Quotation, Bid or Proposal) ___________________________________ (Name of Business) NOTE: The City Manager, in his sole discretion may grant a waiver to any Vendor on a contract by contract basis. Instructions for Completing CORI Compliance Form: A Vendor should not check Line 1 unless it performs NO CORI checks on ANY applicant. A Vendor who checks Line 2 certifies that the Vendor’s CORI policy conforms to the policies, practices and standards set forth in the City’s CORI Policy. A Vendor with a CORI policy that does NOT conform to the City’s CORI Policy must check Line 3 and explain the reasons for its nonconformance in writing. Vendors, who check Line 3, will not be permitted to enter into contracts with the City, absent a waiver by the City Manager. THIS FORM MUST BE SUBMITTED WITH YOUR BID FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 34 NAME OF BIDDER:__________________________________________________________ CITY OF CAMBRIDGE WRITTEN INFORMATION SECURITY POLICY (WISP) AFFIRMATION I, the undersigned, hereby confirm and acknowledge to the City of Cambridge that I am aware of and understand the City of Cambridge’s Written Information Security Policy (WISP) as outlined in the link below; and shall comply with the requirements of the City of Cambridge’s WISP policy to the extent the policy applies to this contract. https://www.cambridgema.gov/-/media/Files/informationtechnologydepartment/WISP.pdf Date: __________________________________________ Signature of bidder/Contractor Printed Name of bidder/Contractor _________________________________ Title THIS FORM MUST BE SUBMITTED WITH YOUR BID https://www.cambridgema.gov/-/media/Files/informationtechnologydepartment/WISP.pdf FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 35 NAME OF BIDDER:__________________________________________________________ City of Cambridge CORI Policy 1. Where Criminal Offender Record Information (CORI) checks are part of a general background check for employment or volunteer work, the following practices and procedures will generally be followed. 2. CORI checks will only be conducted as authorized by Criminal History Systems Board (CHSB). All applicants will be notified that a CORI check will be conducted. If requested, the applicant will be provided with a copy of the CORI policy. 3. An informed review of a criminal record requires adequate training. Accordingly, all personnel authorized to review CORI in the decision-making process will be thoroughly familiar with the educational materials made available by the CHSB. 4. Prior to initiating a CORI check, the City will review the qualifications of the applicant to determine if the applicant is otherwise qualified for the relevant position. The City will not conduct a CORI check on an applicant that is not otherwise qualified for the relevant position. 5. Unless otherwise provided by law, a criminal record will not automatically disqualify an applicant. Rather, determination of suitability based on CORI checks will be made consistent with this policy and any applicable law or regulations. 6. If a criminal record is received from CHSB, the authorized individual will closely compare the record provided by CHSB with the information on the CORI request form and any other identifying information provided by the applicant, to ensure the record relates to the applicant. 7. If, in receiving a CORI report, the City receives information it is not authorized to receive (e.g. cases with dispositions such as not guilty or dismissal, in circumstances where the City is only authorized to receive convictions or case-pending information), the City will inform the applicant and provide the applicant with a copy of the report and a copy of CHSB’s Information Concerning the Process in Correcting a Criminal Record so that the applicant may pursue correction with the CHSB. 8. If the City of Cambridge is planning to make an adverse decision based on the results of the CORI check, the applicant will be notified immediately. The applicant shall be provided with a copy of the criminal record and the City’s CORI policy, advised of the part(s) of the record that make the individual unsuitable for the position and given an opportunity to dispute the accuracy and relevance of the CORI record. 9. Applicants challenging the accuracy of the criminal record shall be provided a copy of CHSB’s Information Concerning the Process in Correcting a Criminal Record. If the CORI record provided does not exactly match the identification information provided by the applicant, the City of Cambridge will make a determination based on a comparison of the CORI record and documents provided by the applicant. The City of Cambridge may contact CHSB and request a detailed search consistent with CHSB policy. 10. If the City of Cambridge reasonably believes the record belongs to the applicant and is accurate, then the determination of suitability for the position will be made. Unless otherwise provided by law, factors considered in determining suitability may include, but not be limited to the following: (a) Relevance of the crime to the position sought; (b) The nature of the work to be performed; (c) Time since the conviction; (d) Age of the candidate at the time of offense; (e) Seriousness and specific circumstances of the offense; (f) The number of offenses; (g) Whether the applicant has pending charges; (h) Any relevant evidence of rehabilitation or lack thereof; FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 36 NAME OF BIDDER:__________________________________________________________ (i) Any other relevant information, including information submitted by the candidate or requested by the City. 11. The Personnel Department will assist affected departments, in assessing the suitability of candidates in accordance with paragraph 10 a through i above, to ensure consistency, fairness, and protection of employment opportunities and the public interest. 12. The City of Cambridge will notify the applicant of the decision and the basis of the decision in a timely manner. 13. CORI information shall not be disseminated or shared with any unauthorized employees or other, but shall be maintained in confidence consistent with the obligations of law. FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 37 NAME OF BIDDER:__________________________________________________________ ORDINANCE NUMBER 1376 Final Publication Number 3390. First Publication in the Chronicle on November 5, 2015. City of Cambridge In the Year Two Thousand and Fifteen AN ORDINANCE In amendment to the Ordinance entitled “Municipal Code of the City of Cambridge” Be it ordained by the City Council of the City of Cambridge that the Municipal Code of the City of Cambridge be amended as follows: Chapter 2.121 LIVING WAGE ORDINANCE Sections: 2.121.010 Title and Purpose 2.121.020 Definitions 2.121.030 Living Wage 2.121.040 Standard Compensation 2.121.050 Waivers and Exceptions 2.121.060 Notification Requirements 2.121.070 Duties of covered Employers 2.121.080 Community Advisory Board 2.121.090 Enforcement 2.121.100 Severability 2.121.110 Effective Date 2.121.010 Title and Purpose. This Chapter shall be known as the "Cambridge Living Wage Ordinance". The purpose of this ordinance is to assure that employees of the City of Cambridge and employees of City contractors, subcontractors and beneficiaries of tax abatements, loans, grants, subsidies and other assistance provided by the City earn an hourly wage that is needed to support a family of four. 2.121.020 Definitions. For the purposes of this ordinance, the term: (a) "Applicable Department" means the Personnel Department for employees of the City of Cambridge, the Purchasing Department, with the advice and assistance of the appropriate department which receives the services, for Covered Employers who contract or subcontract with the City of Cambridge, the School Department for employees, contractors and subcontractors of the School Department, and the City Manager's Office for any other Person who is a Beneficiary of assistance other than a contract or subcontract. (b) "Assistance" means: FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 38 NAME OF BIDDER:__________________________________________________________ (1) any grant, loan, tax incentive, bond financing, subsidy, or other form of assistance valued at least $10,000 that an employer receives by or through the authority or approval of the City of Cambridge, including, but not limited to, c. 121A tax abatements, industrial development bonds, Community Development Block Grant (CDBG) loans and grants, Enterprise Zone designations awarded after the effective date of this Chapter, and the lease of City owned land or buildings below market value; and (2) any service contract, as defined herein, of at least $10,000 with the City of Cambridge that is made with an employer to provide services pursuant to G.L.C. 30B or other public procurement laws, awarded, renegotiated or renewed after the effective date of this Chapter. (3) any service subcontract, as defined herein, of at least $10,000. (c) "Beneficiary" means: (1) any person who is a recipient of Assistance; (2) any company or person that is a tenant or sub-tenant, leaseholder or sub-leaseholder of a recipient of Assistance, provided that said company or person employs at least 25 persons and occupies property or uses equipment or property that is improved or developed as a result of Assistance, after the effective date of this Chapter; and (d) Covered Employer" means the City of Cambridge or a Beneficiary of Assistance, but does not include a Covered Building Services Employer. (e) "Covered Employee" means: (1) a person employed by the City of Cambridge except for persons in those positions listed in Section 2.121.040(j) of this ordinance; and (2) a person, other than a Covered Building Service Employee, employed by a Covered Employer, or a person employed by an independent contractor doing business with a Covered Employer, who would directly expend any of his or her time on the activities funded by the contract or the activities for which the Beneficiary received the Assistance, except for persons in those positions listed in Section 2.121.040(j) of this ordinance. (f) "Living Wage" has the meaning stated in Section 2.121.030. (g) "Person" means one or more of the following or their agents, employees, servants, representatives, and legal representatives: individuals, corporations, partnerships, joint ventures, associations, labor organizations, educational institutions, mutual companies, joint-stock companies, trusts, unincorporated organizations, trustees, trustees in bankruptcy, receivers, fiduciaries, and all other entities recognized at law by the Commonwealth of Massachusetts. (h) “Service Contract” means a contract let to a contractor by the City of Cambridge for the furnishing of services, to or for the City, except contracts where services are incidental to the delivery of products, equipment or commodities. A contract for the purchase or lease of goods, products, equipment, supplies or other property is not a “service contract” for the purposes of this definition. (i) “Service Subcontract” means a subcontract primarily for the furnishing of services, to or for a recipient of Assistance, except where services are incidental to the delivery of products, equipment or FILE NO. 10226 Municipal Parking Facilities Services; SUBMIT INVITATION FOR BID PRIOR TO: 11:00 a.m. on Thursday, March 31, 2022. 39 NAME OF BIDDER:__________________________________________________________ commodities. A contract for the purchase or lease of goods, products, equipment, supplies or other property is not a “service subcontract” for the purposes of this definition. (j) “Covered Building Service Employee” means any person performing building service work for a Covered Building Service Employer, either directly or through a contract or subcontract. (k) “Building Services” or “Building Service Work” means work performed in connection with the cleaning of buildings and security guard services. (l) “Covered Building Service Contract” means a contract or subcontract to provide Building Services to the City of Cambridge or any of its departments or subdivisions. (m) “Covered Building Service Contractor” or “Covered Building Service Employer” means an entity providing Building Services on a Covered Building Service Contract or subcontract with the City or any of its departments or subdivisions. (n) “Standard Compensation” has the meaning sta...