SDDOH Vital Records Security Paper

DEPT OF HEALTH VITAL RECORDS SECURITY PAPER NOTICE OF AWARDS Buyer: Missy Schuetzle (007) Phone: 605-773-4277 Fax: 605-773-4840 Email: Missy.Schuetzle@state.sd.us Date: June 5, 2020 1. Contract Term: This notice establishes contract(s) resulting from IFB #1980, from June 5, 2020 through April 15, 2021 inclusive. The Solicitation and the vendor’s response, along with the South Dakota Vendor’s Manual are made part of the vendor’s contract by this reference. 2. Extension: The State may, at its own discretion, extend a contract for an additional two (2) months past the original contract expiration date. Further extensions may be for a period of one year. Notice shall be given by the State to the vendor at least 60 days prior to the termination of the contract, and the vendor shall agree to such extension within 30 days thereafter, before such extension period shall become effective. Multiple Year Contract Option: The State

shall have the option to renew this contract under the same terms and conditions for (1) year intervals up to (5) years total. Notice of intent to renew shall be given by the State to the Vendor as mutually agreed upon prior to the end of the contract term. If the notice of intent is given, the contract shall renew unless terminated by either party in writing. 3. Pricing: All prices quoted in the referenced proposal are firm for the term of this contract. Price decreases are acceptable on invoice(s) presented for payment. If the open market price of a specific contract item is under the vendor's price, the State reserves the right to purchase the lower priced product. 4. Delivery: The contractor shall furnish and deliver all of the awarded items of supplies, equipment, and commodities enumerated in the schedules and specifications, at the price and according to the terms and conditions, and of the kind, quality, and amounts and at the times specified in the schedules and specifications. The supplies, equipment and commodities shall be delivered to the Director of the Office of Procurement Management or to such State Department or State agency as he shall direct and such delivery shall be made without cost to the State. 5. In the event of the inability or failure of the contractor to furnish and deliver any item or items enumerated in the schedules and specifications at the time and in accordance with the terms and conditions therein provided, the Director of the Office of Procurement Management may contract for or purchase such supplies, equipment, and commodities in the open market and the contractor shall make good the excess over the price named in the schedule and specifications and the cost of such supplies, equipment, and commodities in the open market provided however, that the foregoing provisions shall not apply where other penalties for any default in the performance of the conditions of this contract are provided for in the schedules and specifications. 6. All orders shall be shipped F.O.B. destination. Deliveries shall be made at such time, place and in such quantities as shown on the Purchase Order. All items in common usage are to be shipped within 30 days from the date of purchase order. An additional 10 days will be allowed for back-ordered items when notification is given, in writing, to the ordering agency that the items are not available for immediate delivery. PMB 01231 BUREAU OF ADMINISTRATION OFFICE OF PROCUREMENT MANAGEMENT 523 EAST CAPITOL PIERRE, SD 57501-3182 (605) 773-3405 FAX (605) 773-4840 7. All delivery tickets, invoices and statements shall show the purchase order number, brand or trade name and State Item Number when applicable as shown in this contract. Invoices must be submitted in duplicate to the State Agency ordering the merchandise. DO NOT SUBMIT STATEMENTS OR INVOICES TO THE OFFICE OF PROCUREMENT MANAGEMENT AS IT ONLY DELAYS PAYMENT. 8. Surety: This contract(s) shall be in full force and effect upon the execution and delivery thereof and the furnishing and delivery by the Contractor, to the Office of Procurement Management, of a good and sufficient Surety Bond in the sum required by the above-referenced solicitation, to be approved by the Office of Procurement Management. 9. STATE AGENCIES MUST INCLUDE ITEM NUMBERS AND A BRIEF DESCRIPTION WHEN ORDERING FROM THIS CONTRACT. 10. Unless otherwise indicated, payment for items on the contract(s) may be made with the South Dakota Purchasing Card (Citibank Master Card). State agencies may use the Purchasing Card when making purchases of $1000.00 or less per transaction. Steven L. Berg, Director Office of Procurement Management CONTRACTORS Ashton Potter 10 Curtwright Dr Williamsville, NY 14221-7072 Contact: Garth Zambory Phone: 571-276-3930 E-mail: gzambory@ashtonpotter.com Vendor #12622522 Contract #17446 Vital Records Security Paper Specifications Quantity: 150,000 sheets/certificates SECURITY PAPER SPECIFICATIONS MUST NOT BE PART OF THE CONTRACT THAT IS AVAILABLE TO THE PUBLIC PRICE PER TOTAL ORDER 150,000: $37,500