Mowing Services Trash Pickup Lake Vanderwork Washita County Oklahoma

J. KEVIN STITT, GOVERNOR W A D E FREE, INTERIM DIRECTOR Wildlife Conservation Commission Leigh Gaddis Chairwoman James V. Barwick Vice Chairman Rick Holder Secretary Tim Diehl D. Chad Dillingham Jess Kane Mark H. Mabrey John P. Zelbst We manage and protect fish and wildlife, along with their habitats, while also growing our community of hunters and anglers, partnering with those who love the outdoors, and fostering stewardship with those who care for the land. P.O. Box 53465 Oklahoma City, OK 73152 (405) 521-3851 ATTENTION SUPPLIERS March 16, 2024 Solicitation #510C is now available on our website for bidding. Please follow the navigation below to view the solicitation package. A copy of the Purchase Order will be posted to the Wildlife Department website pending an official award (approximately 14 - 21 business days after the closing date). Solicitation: #510C Description: Mowing, Weed Eating, and Trash Pickup Lake Vanderwork Washita County, Oklahoma Due Date: April 2, 2024 Website

Navigation: https://www.wildlifedepartment.com/ - Beneath the "Hot Topics" Column (Bottom, Far Left) - ODWC Bids & Solicitations Link - Bid/Solicitation #510C Direct Link: https://www.wildlifedepartment.com/bids-solicitations Please contact me if you have any questions or concerns. Cheryl Luetkemeyer Certified Procurement Officer Headquarters 1801 N. Lincoln Blvd. Oklahoma City, Oklahoma O: (405) 522-5762 wildlifedepartment.com CAP FORM D403 (11/2021) 510CSOLICITATION COVER PAGE - PAGE 1 OF 1 DATE OF SOLICITATION made as of the 16th day of March in the year 2024. Solicitation Information: Using Agency Information: Solicitation Number: 510C Using Agency Name: Oklahoma Department of Wildlife Conservation Project Name: Mowing Services & Trash Pickup Lake Vanderwork Point of Contact: Cheryl Luetkemeyer Address: 7 Miles North of Gotebo Mailing Address: PO BOX 53465 City ZIP: Washita Counties, Oklahoma City, ST Zip: Oklahoma City, Oklahoma 73152 Delivery Address: 1801 North Lincoln Boulevard City, ST Zip: Oklahoma City, Oklahoma 73105 Phone: 405-521-2097 Bids Due: Tuesday, April 2, 2024 at 3:00 PM. Email: cheryl.luetkemeyer@odwc.ok.gov The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor, machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation. Method of Responding to this Solicitation: Bids will be accepted by mail, email or hand delivered to the Using Agency Contact specified above. The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become a part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws. The issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves the right to reject any and all bids. In preparing a bid, please review the attached documents and comply with instructions given: • Bid Form: Submit your Bid using the form provided. • Scope of Work (SOW): Description and Requirements of the proposed construction contract. • Standard Form of Agreement Between Owner and Contractor (Sample Contract – do not complete) • Vendor Insurance: General Liability and Workers Compensation or Exemption. If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above. This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. §101- 138, and specifically 61 O.S. §103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate Services, Construction and Properties (Owner Agent for State). Solicitation Cover Page For Minor Projects under Statutory Amount Oklahoma Department of Wildlife Conservation - Adminstration - Accounting CAP FORM D405 (11/2021) 510C BID FORM (UNDER STATUTORY AMOUNT) - PAGE 1 OF 2 To: Oklahoma Department of Wildlife Conservation From: Administration - Accounting (Firm Name) 1801 North Lincoln Blvd Oklahoma City, Oklahoma 73105 ATTN: Adriana Bustamante (Address) RE: Solicitation Number: 510C , , , , (City/State/Zip) , , , , (Telephone No.) (EIN/TIN No.) , , , . (List Addendum Number(s) received above) (Email Address) ARTICLE 1: General. 1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein. 1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. 1.3 If awarded the project: (Indicate applicable response and fill in days below) ☒ We propose to complete this work within calendar days from the date of receipt of the Notice to Proceed. OR ☒ We propose to complete the work in as specified in Scope of Work. ARTICLE 2: Compliance. 2.1 The Bidder certifies that: 2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment practices; 2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is defined in the Oklahoma Statutes, Title 25 §1312; 2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma Administrative Code (Section 260, Chapter 65); and 2.1.4 they will comply with all State of Oklahoma Governor’s Executive Orders, including those relating to the prohibited use of any and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of Oklahoma. ARTICLE 3: Bid Proposal: To furnish all necessary Project Management, Superintendence, labor, machinery, equipment, tools, materials, supplies, and appurtenances to complete all the Work upon which is within these Contract Documents. Any required overtime and similar costs to complete the Project within the above stated days, is included. Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and makes no warranty or guarantee as to any minimum amount that may be authorized under the contract. $ Dollars (Insert amount using words) $ (Insert amount using numbers) Bid Form For Minor Projects under Statutory Amount Oklahoma Department of Wildlife Conservation - Adminstration - Accounting CAP FORM D405 (11/2021) 510C BID FORM (UNDER STATUTORY AMOUNT) - PAGE 2 OF 2 ARTICLE 4: Alternate(s): Alternate No. 1: NA Dollars (Insert amount using words) $ Circle one: ADD DEDUCT (Insert amount using numbers) ARTICLE 5: Statements. 5.1 Non-collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly sworn, certifies that 5.1.1 I am the duly authorized agent of _______________________________________________, the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 5.1.2 I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid; and 5.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, nor c. in any discussions between bidders and any state official concerning exchange of money or other thing of value for special consideration in the letting of a contract. 5.2 I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached 5.3 Business Relationship Statement. 5.3.1 I further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is: 5.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other party to the project is: 5.3.3 And that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms are: (If none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.) BIDDER: If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all invoices submitted for payment will reflect a true and accurate accounting of the work completed. I solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct. (Bidder Signature) (Bidder Printed Name) (Bidder Printed Title) (Date) (If none, so state; use additional sheet if necessary.) (If none, so state; use additional sheet if necessary.) SCOPE OF WORK Mowing Services & Trash Pickup – Lake Vanderwork Washita County, Oklahoma 1. GENERAL REQUIREMENTS The proposed contract is for mowing services and trash pickup at Lake Vanderwork, located in Washita County, seven (7) miles north of Gotebo, Oklahoma. See attached map showing general areas in need of mowing. Description of Services -Beginning on April 1, 2024, contractor will provide the following services (collectively, the “Services): Total of 8 mowing events: A. April – Week of April 10th – shall mow in a competent and professional manner. B. May – First week of May shall mow in a competent and professional manner C. May – Week immediately before Memorial Day shall mow in a competent and professional manner. D. June – Week of June 10th shall mow in a competent and professional manner E. July – Week immediately before July 4th holiday shall mow in a competent and professional manner. F. August – First week of August shall mow in a competent and professional manner. G. August – Week immediately before Labor Day weekend shall mow in a competent and professional manner. H. Sept – Week of September 15th shall mow in a competent and professional manner. Trash Pickup: I. Trash must be picked up before each mowing. No trash should be shredded by mower and left on grounds. J. Haul off and dispose of trash. Brush Hogging: K. Sides of entry roads, county ditches near entry, camping areas, fishing areas, top of dam, jetties, spillway, cut grass down to four (4) inches height. Finish Mowing: L. Boat dock area, boat trailer parking area, and high use fishing area. Weed Eating: M. Around all signposts, tops of jetties, boat launch area, boat dock area, and high use fishing areas. Vendor is to provide all needed equipment to complete the work as required. Project must be completed as specified within Scope of Work. All work will be done as directed by the ODWC Regional Supervisor. Contract will be awarded to one vendor only. If vendor is awarded multiple ODWC projects, they must be capable of completing each project simultaneously. Insurance: The successful bidder will be required to provide certificates of insurance for general liability, vehicles and worker compensation in the amounts specified in the contract (attached) immediately upon notification that they are the successful bidder. A contract will not be issued without the required proof of insurance. Basis of Contract: The determination will be made based on Lowest Responsible Bidder. The Owner reserves the right to make any inquiries to ensure that the lowest bidder is actually able to complete the work in a satisfactory manner. The contract will be issued by the Office of Management and Enterprise Services, Construction and Properties Division (OMES/CAP). The Contractor shall not begin work until the contract is in place and written notice to proceed has been issued by OMES/CAP. Terms and conditions: As stated in the contract. Change Orders: Changes in the work shall not be undertaken without prior written authorization. Field personnel are not authorized to modify the scope of work in any way or to issue change orders to this contract. Contractor shall submit a written request for a proposed change, the reason for the proposed change and the increase or decrease in price and time required as a result of the change. Cumulative changes that exceed the original contract price by more than 15% are prohibited by Oklahoma law. Invoicing and Project Communication: All work-execution related communications must go through the Agency Representative. ODWC staff will meet with contractor before first mowing event to discuss in detail what needs brush hogged, finish mowed, weed eating, trash up etc. Project invoices shall be sent to the Agency Representative at the following address and attention: J. A. Manning State Fish Hatchery Ryan Ryswyk 18798 State Hwy 49 Lawton, Oklahoma 73507-6015 580-529-2795 ryan.ryswyk@odwc.ok.gov mailto:ryan.ryswyk@odwc.ok.gov 2. EXECUTION Scheduling: Provide Agency Representative with proposed work schedule prior to beginning work. Travel: Operator will not be compensated for travel to and from sites. Closeout: At completion of the work, conduct final inspection with Agency Representative. Complete any corrective work as directed. ***End of Scope of Work*** SAMPLE Statement of Exemption from Workers’ Compensation Act Affidavit Office of Management & Enterprise Services ■ Capital Assets Management ■ Department of Real Estate Services ■ Construction and Properties Pursuant to Attorney General Opinion #07-8, the exemption from the Workers' Compensation Act provided for in 85a O.S. applies only to employers who are natural persons, such as sole proprietors, and does not apply to employers who are entities created by law, including but not limited to corporations, partnerships and limited liability companies. DATED this day of in the year 20 . BETWEEN THE OWNER: PROJECT: State of Oklahoma OMES/CAM/DRES Construction and Properties (CAP Project Number) P.O. Box 53448 Oklahoma City, OK 73152-3448 (CAP Project Name) cap@omes.ok.gov (Address/Location) ON BEHALF OF THE USING AGENCY: (Using Agency Name) CONTRACTOR/CONSTRUCTION MGR/DESIGN-BUILDER: Is this a d/b/a (doing business as)? Yes No (Company Name) (City, State ZIP) (Address) Claimed Exemption(s): Title 85, Section 311.5 Other: (Email) (Telephone Number) I, the undersigned, hereby solemnly swear or affirm, under penalty of perjury, that I am exempt from the Oklahoma Workers’ Compensation Act and hereby waive any claim against the State of Oklahoma, including but not limited to, the Owner and the Using Agency, and/or their agents, and I assume all responsibility for accidents, injuries or losses incurred by me or one of my employees, subcontractors or suppliers while in connection with any activity conducted with performance of the contract for construction, thereby releasing the aforesaid from any responsibility under the Workers’ Compensation laws of the State of Oklahoma. (Authorized Representative Signature) (Date Signed) (Authorized Representative Printed Name) (Authorized Representative Printed Title) (EIN/TIN number) CAP FORM D312 (04/2020) STATEMENT OF EXEMPTION FROM THE WORKERS’ COMPENSATION ACT AFFIDAVIT - PAGE 1 OF 1