Exceptional Education Student Services Contracted Staff

Dr. Diana L. Greene, Superintendent of Schools EVERY SCHOOL. EVERY CLASSROOM. EVERY STUDENT. EVERY DAY. Duval County Public Schools www.duvalschools.org Purchasing Services PH: (904) 858-4848 1701 Prudential Drive FAX: (904)858-4868 Jacksonville, FL 32207 May 17, 2021 Academic Staffing Inc. AMN Allied Services, LLC CareerStaff Unlimited Community Rehab Associates, Inc. Cross Country Education EBS Healthcare Florida Kids Therapy Services LLC Invo Healthcare Associates, LLC Orange Tree Staffing, LLC The Stepping Stones Group, LLC RE: ITB-033-21/JR Dear Sir/Madam: On Tuesday, May 4, 2021, the School Board of Duval County Public Schools approved the award of bid ITB-033-21/JR Exceptional Education Student Services Contracted Staff. This is your official notification of bid award. This award is for the period of July 1, 2021 through June 30, 2024. Please forward a copy of your insurance certificate as required per

special condition #26 to the buyer, James Robinson. (Email and fax are both acceptable.) Purchase orders will be issued for these items as needed during the bid period. If you have any questions regarding this bid, please contact James Robinson (904) 858-4837. Thank you for your interest in Duval County Public Schools. Terrence Wright, Director DCPS Purchasing Services Cc: James Robinson Master Bid folder eile re http://www.duvalschools.org/ May 4, 2021, Regular Board Meeting Title 8. EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF Recommendation 1. That the Duval County School Board approve the agreements (via the attached contract template) for use between the District and the ten companies listed on Exhibit A for the initial period from date of award through June 30, 2024 to provide contacted Speech Language Pathologists (SLP), Speech-Language Pathology Assistants (SLPA), Physical Therapists (PT), Physical Therapy Assistants (PTA), Occupational Therapists (OTs), Certified Occupational Therapy Assistants (COTA), Audiologists (AuD), Board Certified Behavior Analysts (BCBA), Registered Behavior Technicians (RBT), School Psychologists, Teachers of the Visually Impaired, and Exceptional Student Education Teachers. 2. That the Duval County School Board authority the Chairman or Vice-Chairman, and the Superintendent, to execute the contracts upon approval by the Office of General Counsel. 3. That the Duval County School Board delegate authority to the Superintendent or designee to renew the award for subsequent years provided terms and conditions are favorable to the district and subject to availability of funds. There are three (3) potential one-year renewals. The district reserves the right to cancel the agreements when in the best interest of the district. Description This is a request by the Executive Director of Exceptional Education and Student Services to provide a source of service for licensed/certified and qualified Speech Language Pathologists (SLP), Speech-Language Pathology Assistants (SLPA), Physical Therapists (PT), Physical Therapy Assistants (PTA), Occupational Therapists (OTs), Certified Occupational Therapy Assistants (COTA), Audiologists (AuD), Board Certified Behavior Analysts (BCBA), Registered Behavior Technicians (RBT), School Psychologists, Teachers of the Visually Impaired, and Exceptional Student Education Teachers. The district issued a competitive solicitation, coordinated through DCPS Purchasing Services (ITB-033-21/JR). Through the Invitation To Bid (ITB) process, ten companies were identified as vendors to provide these professionals at schools throughout the district. Gap Analysis Historically, the district has been unable to hire enough district employees for all positions required to complete psychoeducational evaluations, provide special education services for specific exceptional education programs such as PRIDE and delivery related services to students with disabilities. These obligations required the district to utilize contracted personnel. The table below reflects the 3-year trend data for the contracted positions required to meet these obligations: School Year SLP OT PT Aud *BCBA *RBT Total 2018- 2019 120 4 1 1 7 2 135 2019- 2020 133 7 1 0 10 2 153 2020- 2021 141 5 1 0 10 3 160 * Separate contract (not included in previous ITB) Additionally, this new ITB includes School Psychologists, Teachers of the Visually Impaired, and Exceptional Student Education teachers to address historically hard to fill positions if the need arises. By adding those professionals to the ITB the district will have the option to hire contracted staff when district hires are not available to provide the required services under the Individuals with Disabilities Education Act (IDEA). SLPAs, PTAs, and COTAs were added to the ITB to provide a less expensive option to support the SLP, OT, and PT caseloads. The ITB also adds BCBAs and RBTs to the list professionals thus eliminating the need for a separate vendor contract for BCBAs and provide for more competitive pricing. Previous Outcomes Over the past six years, the current ITB has resulted in the district maintaining timely evaluations and provision of services for students with disabilities. These services are federally mandated through the Individual with Disabilities Education Act and determined annually by an Individualized Education Plan team for each student with a disability. Expected Outcomes It is expected that the district will fill staff positions with the companies named in this ITB and, in turn, provide necessary services to students. It is anticipated that the district will need the services of approximately 141 Speech Language Pathologists, 10 Occupational Therapists, 2 Physical Therapists, 10 Board Certified Behavior Analysts, 2 Registered Behavior Technicians, 4 school psychologists, 2 Teachers of the Visually Impaired, and 4 Exceptional Education teachers for the 2021-2022 school year. Strategic Plan Goals and Principles Goal II: DCPS will be recognized as being high-performing with the percentage of district- operated schools earning an A, B, or C rating increasing from 2019 to 2026. Guiding Principle I: DCPS will recruit and retain highly effective educators. Financial Impact The three-year trend data for contracted services has increased over time as the district has faced challenges filling existing and new positions for required services. The new ITB has capped the higher margin of hourly services to a lower rate ($63.80) in comparison with the current ITB ($65.35). 3 Year Trend Data Year Amount 2018-19 (not including BCBA/separate contract) $ 10,080,317.50 2019-20 (not including BCBA/separate contract) $ 11,505,962.55 2020-21 (Budgeted with BCBA) $ 14,030,588.00 TOTAL EXPENDITURES FOR 2021-22 = $14,277,332.40 RC 3183 Fund 10000 Function 5200 Object 310 2021-22 Amount PT OT Resource General Operating Exceptional Education Professional & Technical Services $560,036.40 RC 3287 Fund 10000 Function 5200 Object 310 2021-22 Amount Speech Resource General Operating Exceptional Education Professional & Technical Services $3,564,414.00 RC 3287 Fund 11176 Function 5200 Object 310 2021-22 Amount Speech Resource SAI Exceptional Education Professional & Technical Services $8,700,000.00 RC 3289 Fund 10000 Function 5200 Object 310 2021-22 Amount Vision Resource General Operating Exceptional Education Professional & Technical Services $85,000.00 RC 1820 Fund 10000 Function 6100 Object 310 2021-22 Amount Exceptional Education/ Student Services General Operating Exceptional Education Professional & Technical Services $98,000.00 RC 1820 Fund 49006 Function 6100 Object 310 2021-22 Amount Exceptional Education/ Student Services IDEA Exceptional Education Professional & Technical Services $1,269,882.00 Contact Paula Renfro, Chief Academic Officer, 904-348-5114 Gail Roberts, Executive Director, Exceptional Education and Student Services, 904-348-5154 Attachments 1. 21-22 ESE Contracted Services Template 2. Exhibit A ITB-033 21 JR EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF Tabulation Sheet Complete (002) 1 AGREEMENT FOR EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF This Agreement for Exceptional Education Student Services Contracted Staff (the Agreement), is dated May 6, 2021, for a term commencing July 1, 2021, and is by and between the School Board of Duval County, Florida, a district school system in the State of Florida (the "District"), and the undersigned entity (the "Contractor"). W I T N E S S E T H: Whereas, the District issued ITB 033-21/JR Exceptional Education Student Services Contracted Staff dated January 22, 2021, together with Addendum No. 1 dated February 5, 2021, and Addendum No. 2 dated February 9, 2021 (collectively, the ITB), a copy of which ITB is attached hereto and incorporated herein by this reference as Exhibit A; Whereas, after free and open competition, Contractor submitted a cost proposal (which approved hourly rates and services are set forth on Contractors signature page below), and was selected as responsive and responsible Contractor by the District for the services noted herein (the Proposal); Whereas, the Contractor is interested in and capable of performing the services for the District and the District desires to have the Contractor perform the Services; and Now, therefore, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows: 1. Recitals and Background. The recitals set forth above are true and correct and are incorporated into this Agreement by this reference. Unless otherwise assigned a different meaning in this Agreement, defined terms in this Agreement shall have the same meaning as the defined terms in the ITB. The Contractor shall perform all services, jobs, duties, and functions described in the ITB at the District schools and ancillary facilities described in the ITB (collectively defined herein as the Services). 2. Contract Documents. The contract documents consist of this Agreement, the ITB, and the Proposal. In the event of any conflict or ambiguity among these documents, the priority shall be assigned first to this Agreement, then to Addendum No. 2, then to Addendum No. 1, then to the ITB, and last to the Proposal. All of Contractors exceptions to the ITB set forth in its Proposal, if any, are stricken in their entirety and void except as may be specifically addressed in this Agreement. 3. Payment Terms. Payment terms are set forth in the ITB. 4. Term; Renewals. The initial term commences July 1, 2021 and ends June 30, 2024, with three (3) potential annual renewals. 5. Federal Requirements. The District may utilize federal funds for its payment pursuant to the Agreement; accordingly, Contractor shall execute and deliver to the District, concurrent with its signature of the Agreement the following in composite Exhibit B, all of which shall be incorporated into the Agreement by this reference as: (a) Federal Regulatory Compliance Statement; (b) Certification Regarding Drug-Free Workplace Requirements; (c) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion; and (d) Non- Collusion Affidavit. In addition to the foregoing, Contractor shall comply with the provisions of 2 CFR 200.322, effective November 12, 2020, which states that as appropriate and to the 2 extent consistent with law, the Contractor should, to the greatest extent applicable, provide a preference for the purchase, acquisition, or use of goods, products or materials produced in the United States. 6. Representations by Contractor. If Contractor is a business entity, it represents that: (i) it is duly organized, validly existing and in good standing under the laws of the state of its organization; (ii) it is authorized and in good standing to conduct business in the State of Florida; (iii) it has all necessary power and has received all necessary approvals to execute and perform its obligations in the Agreement; and (iv) the individual executing the Agreement on behalf of Contractor is authorized to do so. 7. Travel Expenses. The Contractors travel is included in its cost proposal and the District will not provide separate payment for any travel. 8. Insurance. The Contractors insurance requirements are set forth in the ITB. 9. Confidentiality of Student Records. Contractor understands and agrees that it is subject to all federal and state laws and District rules relating to the confidentiality of student information. Contractor further agrees to comply with the Family Educational Rights and Privacy Act (FERPA) 34 C.F.R. 99. Contractor shall regard all student information as confidential and will not disclose the student information to any third party. 10. Termination. As set forth in section 39 of the ITB. 11. Hold Harmless/Indemnification. Contractor agrees to indemnify, hold harmless and defend the District from and against any and all claims, suits, actions, damages, or causes of action arising out of the negligent acts of Contractor arising out of or in connection with the provisions of this Agreement. Except as otherwise provided by Florida Law, neither the execution of this Agreement by the District nor any other conduct, action or inaction of any District representative relating to the Agreement is a waiver of sovereign immunity by the District. 12. Governing Law/Venue/ Attorneys Fees. This Agreement shall be construed in accordance with the laws of the State of Florida. Any dispute with respect to this Agreement is subject to the laws of Florida, venue in Duval County. Each party shall be responsible for its own attorneys fees and costs incurred as a result of any action or proceeding under this Agreement. 13. No Third Party Beneficiaries. The parties expressly acknowledge that it is not their intent to create or confer any rights or obligations in or upon any third person or entity under this Agreement. 14. Employment Eligibility. The provisions of section 448.095, Florida Statutes, are set forth in the ITB. 15. Subcontractors. Requirements are as set forth in the ITB. 16. Entire Agreement. This Agreement represents the entire agreement between the parties, may only be amended by a written agreement signed by both parties, and supersedes all prior or contemporaneous oral or written agreements and understandings with respect to the matters covered by this Agreement 3 17. Public Records Laws. This Agreement shall be subject to Floridas Public Records Laws, Chapter 119, Florida Statutes. Contractor understands the broad nature of these laws and agrees to comply with Floridas public records laws and laws relating to records retention. In compliance with section 119.0701, Florida Statutes, Contractor agrees to: a. Keep and maintain public records required by the District in order to perform the service. b. Upon request from the Districts custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statues or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Contractor does not transfer the records to the District. d. Upon completion of the Agreement, transfer, at no cost, to the District all public records in possession of Contractor or keep and maintain public records required by the District to perform the service. If Contractor transfers all public records to the District upon completion of the Agreement, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the Agreement, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request of the Districts custodian of public records, in a format that is compatible with the information technology systems of the District. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS (THE DISTRICTS CONTRACT ADMINISTRATOR) AT THE ADDRESS AND PHONE NUMBER IN SECTION 18 BELOW. 18. Notices; Agency Administrator. Every notice, approval, consent or other communication authorized or required by this Agreement shall not be effective unless same shall be in writing and sent via hand delivery or overnight delivery (with a receipt), directed to the other party at its address provided below or such other address as either party may designate by notice from time to time in accordance herewith: If to Contractor: As set forth on Contractors signature page If to District: With copy to: The School Board of Duval County, Florida Office of General Counsel 1701 Prudential Drive c/o 1701 Prudential Drive Jacksonville, Florida 32207 Room 340 Phone: (904) 390-2115 Jacksonville, FL 32207 Attn: Dr. Diana Greene, Superintendent Phone: (904) 390-2032 4 Notwithstanding the foregoing, the parties agree that all communications relating to the day- to-day activities shall be exchanged between the respective representatives of the District and the Contractor which representatives shall be designated by the parties in writing promptly upon commencement of the Services. Once so designated, each partys representative shall coordinate communications and processes as needed for the purposes of conducting the services set forth in the Agreement, as well as the process for routine or administrative communications. The parties shall also reasonably cooperate as to the development (including content and format) of the invoicing and any reports to be provided by Contractor as part of the services. For purposes of the Districts representative for the day-to-day activities, the Districts Administrator shall be as set forth in section 25 of the ITB. 19. Non-Discrimination. Contractor represents and warrants to the District that Contractor does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Contractors performance under the Agreement on account of a persons actual or perceived identity with regard to race, color, religion, gender or gender identity/expression, age, marital status, disability, sexual orientation, political or religious beliefs, national or ethnic origin, pregnancy, veteran status, any other protected status under applicable law, or any other distinguishing physical or personality characteristics. Contractor further covenants that no otherwise qualified individual shall, solely by reason of his/her actual or perceived identity with regard to race, color, religion, gender or gender identity/expression, age, marital status, disability, sexual orientation, political or religious beliefs, national or ethnic origin, pregnancy, veteran status, any other protected status under applicable law, or any other distinguishing physical or personality characteristics, be denied the benefits of, or be subjected to discrimination, or be denied access and services, under any provision of the Agreement. 20. Severability. If any clause or provision of the Agreement is illegal, invalid or unenforceable under present or future laws effective during the term hereof, then the remainder of the Agreement shall not be affected thereby; and in lieu of each clause or provision of the Agreement which is illegal, invalid or unenforceable, there shall be added, as part of the Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable. 21. Assignment. As set forth in the ITB. 22. Survivorship. Those provisions which by their nature are intended to survive the expiration, cancellation or termination of the Agreement, including, by way of example only, the Indemnification and Confidentiality provisions, shall survive the expiration, cancellation or termination of the Agreement. 23. No Gifts or Contingent Fees. It is the policy of the District to not accept gifts, gratuities, or favors of any kind or of any value whatsoever from vendors, members of the staff, or families. Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure the Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual for firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of the Agreement. Contractor further warrants that it, nor any of its directors, employees, officers or agents, nor any of Contractors respective subsidiaries or affiliates, has taken, is currently taking or will take any action in furtherance of an offer, payment, promise, gifts or anything else of value, directly or indirectly, to anyone to improperly influence or otherwise secure any improper advantage in procuring business in relation to the Agreement. For the breach or violation of these provisions, the District shall have the right to terminate the 5 Agreement without liability and/or, at its discretion, to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration. 24. Disclosure of Employment of Former District Employees. Contractors disclosure, if any, is submitted with its response to the ITB. 25. Jessica Lunsford Act. As set forth in the ITB. 26. No Waiver. The failure of either party to enforce any provision of the Agreement will not constitute a waiver of future enforcement of that or any other provisions. 27. Publicity. Contractor shall not use the Districts name, logo or other likeness in any public event, press release, marketing materials or other public announcement without receiving the Districts prior written approval. Contractor shall not host or stage events at District locations without receiving prior approval by the District contract administrator. 28. Facsimile and Scanned Signatures. This Agreement may be executed in one or more counterparts and via facsimile signature, the counterparts and facsimiles of which, when taken together, shall be deemed to constitute an entire and original Agreement. IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the date first above written. ATTEST: THE SCHOOL BOARD OF DUVAL COUNTY, FLORIDA By:_______________________________ By:______________________________ Dr. Diana Greene, Superintendent Elizabeth Andersen, Chairman of Schools and Ex-Officio Secretary to the Board Form Approved: Approved by Board on May 4, 2021 By:_______________________________ Office of General Counsel [Signatures continued on next page] 6 [Signature Page to Agreement with The School Board of Duval County, Florida, For ITB 33-21/JR Exceptional Education Student Services Contracted Staff] [Contractor Name] By:_______________________________ Name:____________________________ Title: ____________________________ Address for notices: _________________________________ _________________________________ ________________________________ Hourly Fees and Services: ________________________ $______ 7 EXHIBIT A ITB 8 EXHIBIT B - COMPOSITE FEDERAL FORMS FEDERAL REGULATORY COMPLIANCE STATEMENT The purpose of this document is to assure compliance by the Contractor (defined as any individual or company who agrees to provide materials or services at a specified price) to those certain clauses, provisions and requirements as described by applicable Federal Regulations, which apply to any resulting agreement between The School Board of Duval County, Florida (DCPS) and the Contractor. By signature, the individual executing this statement attests that he/she possesses authority to obligate the contracting firm and agrees to comply with all clauses, provisions and requirements as described below throughout the term of the agreement. 1. The Contractor agrees to allow reasonable access by DCPS, the Federal granting agency, the Comptroller General of the United States or any of their duly authorized representatives to the Contractors books, documents, papers and records which are directly pertinent to the contract for the purpose of making audit, examination, excerpts and transcriptions. 2. The Contractor agrees to maintain all records related to this agreement for a period of three years after the final payment for the agreement and after all other matters are closed. 3. The Contractor affirms that it is equal opportunity and affirmative action employer and shall comply with all applicable federal, state and local laws and regulations including, but not limited to: Executive Order 11246 as amended by 11375 and 12086; 12138; 11625; 11758; 12073; the Rehabilitation Act of 1973, as amended; the Vietnam Era Veterans Readjustment Assistance Act of 1975; Civil Rights Act of 1964; Equal Pay Act of 1963; Age Discrimination Act of 1967; Immigration Reform and Control Act of 1986; Public Law 95-507; the Americans with Disabilities Act; 41 CFR Part 60 and any additions or amendments thereto. 4. The Contractor agrees to a provision for non-appropriations, whereby the contract will terminate if sufficient funds are not appropriated in any given fiscal year to allow DCPS to sustain the cost (if applicable). 5. The Contractor agrees to properly complete and submit to DCPS a federal debarment certification form for each renewal year of the Contract, if renewals apply. 6. The Contractor agrees to properly complete and submit to DCPS a non-collusion affidavit. 7. The Contractor agrees to properly complete and submit to DCPS a federal drug free workplace certification form. 8. The Contractor agrees the DCPS may terminate the contract at any time for any reason. If terminated for cause, the Contractor agrees the DCPS may seek remedies for damages, if applicable. 9. The Contractor agrees to comply with all applicable environmental standards, orders or requirements. CONTRACTOR: [Contractor Name] PRINT NAME OF AUTHORIZED REPRESENTATIVE: ________________________ SIGNATURE OF AUTHORIZED REPRESENTATIVE: _________________________ TITLE:_________________ 9 DRUG FREE WORKPLACE CERTIFICATION I hereby swear or affirm that this company has established a drug-free workplace program by completing the following requirements: 1) Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Informed employees about the dangers of drug abuse in the workplace, the businesss policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3) Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notified the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Imposed a sanction on, or required the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employees community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. I understand that false certification of a drug-free workplace is a violation of Florida Statutes 287.087. _________________________________________ CONTRACTORS SIGNATURE/DATE _________________________________________ NAME/TITLE Name of Company: [Contractor name] 10 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. 1. The Contractor (or subcontractor) certifies to the best of its knowledge and belief that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal Department or Agency from doing business with the Federal Government. B. Have not within a three-year period preceding this contract have been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1.B. above of this certification. D. Have not within a three-year period preceding this contract had one or more public transactions (Federal, State or local) terminated for cause or default. 2. Where the Contractor is unable to certify to any of the statements above in this certification, such Contractor shall attach an explanation to this Certification. _________________________________________________ CONTRACTORS SIGNATURE _________________________________________________ NAME/TITLE of AUTHORIZED REPRESENTATIVE Name of Company: [Contractor name] 11 INSTRUCTIONS FOR COMPLETION OF NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract awarded utilizing federal funds. 2. This Non-Collusion Affidavit shall be executed by the member, officer, or employee of the offering firm who makes the final decision on prices and the amount(s) quoted in the proposal. 3. Proposal rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of offers are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit shall examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the respondent with responsibilities for the preparation, approval or submission of the offer. 4. In the case of an offer submitted by a joint venture, each party to the venture must be identified in the proposal documents, and an Affidavit must be submitted separately on behalf of each party. 5. The term complementary offer as used in the Affidavit has the meaning commonly associated with that term in the solicitation process, and includes the knowing submission of offers higher than the offer of another firm, an intentionally high or noncompetitive offer, and any other form of an offer submitted for the purpose of giving a false appearance of competition. 6. Failure to file a completed Affidavit in compliance with these instructions will result in disqualification of the offer. NON-COLLUSION AFFIDAVIT State of FLORIDA County of DUVAL I state that I am the ___________ of [Contractor name], a ____________, and I am authorized to execute this affidavit on behalf of my firm, its owners, directors, and officers. I am the person responsible in my firm for the price(s), guarantees and the total financial commitment represented in the firms offer. I hereby attest that: (1) The price(s) and amount(s) in the offer have been arrived at independently and without consultation, communication or agreement with any other contractor, respondent, or potential respondent. (2) Neither the price(s) nor the amount(s) of the offer, and neither the approximate price(s) nor approximate amount(s) of the offer, have been disclosed to any other firm or person who is a respondent or potential respondent, nor were they disclosed prior to opening of offers. (3) The offer from my firm is made in good faith and no attempt has been made to induce any firm or person to refrain from submitting an offer, or to submit an offer higher than our offer, or to submit any intentionally high or noncompetitive offer or other form of complementary offer. (4) [Contractor name], its affiliates, subsidiaries, officers, directors, employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding, proposing or offering on any public contract, except as follows: NONE I attest that [Contractor name], understands and acknowledges that the above representations are material and important, and will be relied on by The School Board of Duval County, Florida, in awarding the contract for which this offer is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from The School Board of Duval County, Florida, of the true facts relating to submission of offers for this contract. _______________________________________________________ (Signature) (Date) ITB-033-2021/JR EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF 02/18/2021 BID TABULATION ACADEMIC STAFFING INC AMN ALLIED SERVICES LLC CAREER STAFF UNLIMITED COMMUNITY REHAB ASSOCIATES INC CROSS COUNTRY EDUCATION EBS HEALTHCARE Item Description Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour 1 Speech-Language Pathologist (certificate of Clinical Competence) (per hour as defined in SC #8) $62.00 * $63.80 $63.80 $63.50 $63.80 2 Speech-Language Pathologist (Clinical Fellowship Year) (per hour as defined in SC #8) $58.00 * $60.00 $63.80 $62.00 $55.00 3 Speech-Language Pathologist Assistant (per hour as defined in SC#8) $45.00 $55.80 $55.00 $50.00 $55.00 $43.00 4 Occupational Therapist (per hour as defined ins SC#8) $51.00 * $61.00 $63.80 $63.50 $54.85 5 Certified Occupational Therapy Assistant (per hour as defined in SC#8 $45.00 $55.80 $51.00 $50.00 $55.00 $45.00 6 Physical Therapy (per hour as defined in SC#8) * * $62.00 $63.80 $63.80 $59.80 7 Physical Therapy Assistant (per hour as defined in SC#8) $45.00 $55.80 $52.00 $50.00 $55.00 $50.00 8 Audiologist (per hour as defined in SC#8) $63.80 NO BID NO BID $63.80 $63.80 $63.80 9 Teacher of the Visually Impaired (per hour as defined in SC#8) $62.00 NO BID $43.00 $63.80 $62.00 * 10 ESE Teachers (per hour as defined in SC#8) $62.00 NO BID NO BID $57.00 $60.00 $59.80 11 Board Crertified Behavior Analyst (BCBA) (per hour as defined in SC#8) NO BID * $63.80 $63.80 $63.00 $63.80 12 Registered Behavior Technicians (per hour as defined in SC*) NO BID NO BID $50.00 $55.00 $40.00 $34.80 13 School Psychologist (per hour as defined in SC#8) NO BID * $63.80 $63.80 $63.80 $63.80 Page 1 of 2 ITB-033-2021/JR EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF 02/18/2021 BID TABULATION Item Description 1 Speech-Language Pathologist (certificate of Clinical Competence) (per hour as defined in SC #8) 2 Speech-Language Pathologist (Clinical Fellowship Year) (per hour as defined in SC #8) 3 Speech-Language Pathologist Assistant (per hour as defined in SC#8) 4 Occupational Therapist (per hour as defined ins SC#8) 5 Certified Occupational Therapy Assistant (per hour as defined in SC#8 6 Physical Therapy (per hour as defined in SC#8) 7 Physical Therapy Assistant (per hour as defined in SC#8) 8 Audiologist (per hour as defined in SC#8) 9 Teacher of the Visually Impaired (per hour as defined in SC#8) 10 ESE Teachers (per hour as defined in SC#8) 11 Board Crertified Behavior Analyst (BCBA) (per hour as defined in SC#8) 12 Registered Behavior Technicians (per hour as defined in SC*) 13 School Psychologist (per hour as defined in SC#8) FLORIDA KIDS THERAPY SERVICES LLC INVO HEALTHCARE ASSOCIATES LLC MAXIM HEALTHCARE STAFFING SERVICES , INC ORANGE TREE STAFFING LLC THE STEPPING STONES GROUP LLC Per Hour Per Hour Per Hour Per Hour Per Hour * $63.80 NO BID $63.80 $62.80 * $62.80 NO BID $63.80 $58.00 $52.47 $53.80 NO BID $55.00 $47.00 * $56.00 * $63.80 $62.80 $52.74 $46.00 NO BID $55.00 $47.00 $63.47 $56.00 * $63.80 $62.80 $52.47 $46.00 NO BID $55.00 $47.00 $63.80 $63.80 NO BID $63.80 $62.80 NO BID NO BID NO BID $63.80 $62.80 * $59.00 * $63.80 $62.80 * $63.80 NO BID $63.80 $63.80 * * NO BID $63.80 $30.60 NO BID $63.80 NO BID $63.80 $63.80 Prepared by: Cammie Wise Verified by: James Robinson Date: 02/22/2021 Award = Page 2 of 2 NOTES: All ties broken by using established tie breaking procedures. Academic Staffing: Rejected for PT due to insufficient resumes and licenses provided. AMN Allied: Rejected for SLP, OT, PT, BCBA and Psychologist due to insufficient resumes and licenses provided. EBS Healthcare: Rejected for Teacher of the Visually Impaired due to insufficient resumes and licenses provided. Florida Kids Therapy: Rejected for SLP, OT, ESE Teachers, BCBA and RBT due to insufficient resumes and licenses provided. Invo Healthcare: Rejected for RBT due to insufficient resumes and licenses provided. Maxim Healthcare: Rejected for OT, PT and ESE Teachers due to insufficient resumes and licenses provided. Order of Award Item #1 Academic Staffing Inc. The Stepping Stones Group Cross Country Education Career Staff Unlimited Invo Healthcare Orange Tree Staffing Community Rehab EBS Healthcare Item #2 EBS Healthcare Academic Staffing The Stepping Stones Group Career Staff Unlimited Cross Country Education Invo Healthcare Orange Tree Staffing Community Rehab Item #3 EBS Healthcare Academic Staffing The Stepping Stones Group Community Rehab Florida Kids Therapy Invo Healthcare Orange Tree Staffing Career Staffing Unlimited Cross Country Education AMN Allied Services Item #4 Academic Staffing EBS Healthcare Invo Healthcare Career Staffing Unlimited The Stepping Stones Group Cross Country Education Orange Tree Staffing Community Rehab Order of Award Item #5 Academic Staffing EBS Healthcare Invo Healthcare The Stepping Stones Group Community Rehab Career Staff Unlimited Florida Kids Therapy Orange Tree Staffing Cross Country Education AMN Allied Services Item #6 Invo Healthcare EBS Healthcare Career Staff Unlimited The Stepping Stones Group Florida Kids Therapy Orange Tree Staffing Community Rehab Cross Country Education Item #7 Academic Staffing Invo Healthcare The Stepping Stones Group Community Rehab EBS Healthcare Career Staffing Unlimited Florida Kids therapy Orange Tree Staffing Cross Country Education AMN Allied Services Item #8 The Stepping Stones Group Florida Kids Therapy Invo Healthcare Community Rehab Orange Tree Staffing Academic Staffing Cross Country Education EBS Healthcare Order of Award Item #9 Career Staff Unlimited Academic Staffing Cross Country Education The Stepping Stones Group Orange Tree Staffing Community Rehab Item #10 Community Rehab Invo Healthcare EBS Healthcare Cross Country Education Academic Staffing The Stepping Stones Group Orange Tree Staffing Item #11 Cross Country Education Invo Healthcare Community Rehab The Stepping Stones Group Orange Tree Staffing Career Staff Unlimited EBS Healthcare Item #12 The Stepping Stones Group EBS Healthcare Cross Country Education Career Staff Unlimited Community Rehab Orange Tree Staffing Item #13 The Stepping Stones Group Career Staff Unlimited Community Rehab Invo Healthcare Orange Tree Staffing Cross Country Education EBS Healthcare Addendum No. 2 ITB-033-21/JR ADDENDUM NO. 2 Information Only www.duvalschools.org/purchasing Issue Date: February 9, 2021 Phone: 904-858-4837 Buyer: James Robinson Bid Number: ITB-033-21/JR Bid Title: EXCEPTIONAL EDUCATION STUDENT SERVICES CONTRACTED STAFF Term of Bid: July 1, 2021 through June 30, 2024 with renewal options. Opening: Thursday, February 18th, 2021 at 2:00 p.m. Bids received prior to this date and time will be opened in the Conference Room and may not be withdrawn for 120 days after opening. All bids received after the specified date and time will be returned unopened. Purpose: To answer questions in accordance with SC# 6. Question: Is there a five-page limit or can vendors submit longer narratives to address the objectives of the ITB? If longer, what is the page limit? Answer: There is no page limit on narratives. eile re http://www.duvalschools.org/dcps http://www.duvalschools.org/purchasing 2020-2021 Duval County Public Schools Safe Reopening Employee Guidelines and Handbook DEVELOPED IN PARTNERSHIP WITH DUVAL TEACHERS UNITED DUVAL COUNTY PUBLIC SCHOOLS 1 The School Board of Duval County Chairman Warren Jones District 5 Vice-Chair Elizabeth Andersen District 2 Board Member Cheryl Grymes District 1 Board Member Ashley Smith Juarez District 3 Board Member Darryl Willie District 4 Board Member Charlotte Joyce District 6 Board Member Lori Hershey District 7 2 A Word from our Superintendent Team Duval, My first and most important message to you is one of thanks. Thank you for what you have already done to assist us in weathering this pandemic. Everyone worked together to make Duval HomeRoom happen quickly, efficiently, and with a true positive spirit. You truly shined during a very difficult time, and I truly appreciate everything you have already done. Just as the 2019-2020 school year came with more than its share of adversities, 2020-2021 is shaping up to be another year of unique challenges. I know the uncertainty of school reopening has been difficult for you, and I want to reassure you that we are doing everything we can to address the concerns being expressed. My first priority this school year is keeping both you and our children as safe as possible. We have been busy since the Spring procuring PPE and sanitation supplies and equipment for our schools and workplaces. Because we started purchasing these items early, we have been more successful than most districts in securing the items we need to reopen schools. Teachers are being supplied with facial coverings, clear plastic face shields, and disposable gloves. Our Operations Department has stockpiled hand sanitizer, hand soap, paper towels, disinfectants, and yes even toilet paper. Foam and film barriers for student desks are being manufactured for many of our classrooms, and plexiglass barriers are being installed on our secondary teacher work areas. We will continue to warehouse supplies, so they are available for employee and student use. We are in constant contact with the Florida Department of Health Duval as well as our local and state medical community. As the guidance has changed, we have worked to pivot and adjust to their recommendations. I have the utmost confidence in our collective ability to provide a safe workplace for all of you, as well as an excellent educational experience for our children and their families. As we reopen schools, please remember our children, our parents, and our community will be watching and following the examples you set. It will be extremely important for you to follow these guidelines, and to expect those around you to follow them, as well. Many things this year will be different, and some things will be the same. This guide should provide answers to most of the questions employees are seeking regarding working conditions. Please review this guidance carefully and continue to work with your school leaders regarding procedures specific to your individual school. If the last few months have taught us anything, it has been how important you are to the lives of our students, our families, and the entire Duval community. We have important work to do, and I have no doubt that once again, Team Duval will be up to the challenges ahead. As you proved to me at the outset of this pandemic, we can tackle anything when we work together. Kind regards, Dr. Diana Greene 3 Contents A Word from our Superintendent ................................................................................................................. 2 FOREWORD ................................................................................................................................................... 5 GENERAL GUIDELINES ................................................................................................................................... 6 PROFESSIONAL GUIDELINES...................................................................................................................... 6 EMPLOYEE ASSISTANCE PROGRAM .......................................................................................................... 7 EMPLOYEE START DATES .......................................................................................................................... 9 EVALUATIONS ........................................................................................................................................... 9 PROFESSIONAL DEVELOPMENT .............................................................................................................. 10 SCHOOL COUNSELING ............................................................................................................................. 10 STUDENT MENTAL HEALTH RESOURCES & PROFESSIONAL DEVELOPMENT .......................................... 10 UPDATED CALENDAR .............................................................................................................................. 12 EXPECTATIONS FOR BRICK AND MORTAR SCHOOLS .................................................................................. 13 BEFORE AND AFTER SCHOOL ACTIVITIES ................................................................................................ 13 CLASSROOMS .......................................................................................................................................... 14 CLEANING AND SANITIZING .................................................................................................................... 15 CLOSURE OF A CLASSROOM OR SCHOOL ............................................................................................... 17 COMMON AREAS .................................................................................................................................... 18 DAILY INTAKE .......................................................................................................................................... 18 EXCEPTIONAL STUDENT EDUCATION ...................................................................................................... 20 FACIAL COVERINGS ................................................................................................................................. 21 FIELD TRIPS AND STUDENT TRAVEL ........................................................................................................ 22 FINE & PERFORMING ARTS ..................................................................................................................... 22 FOOD SERVICE ......................................................................................................................................... 23 HEALTH EDUCATION ............................................................................................................................... 23 HEALTH ROOMS AND ISOLATION AREAS ................................................................................................ 24 INDIVIDUAL SCHOOL PLANS.................................................................................................................... 26 INTENSIVE INTERVENTION PROGRAMS .................................................................................................. 27 MEDIA CENTERS ...................................................................................................................................... 28 PERSONAL PROTECTIVE EQUIPMENT (PPE) AND SUPPLIES .................................................................... 28 PHYSICAL EDUCATION ............................................................................................................................. 29 RECESS ..................................................................................................................................................... 30 4 RESOURCE CLASSES ................................................................................................................................. 30 SAFE WORK PRACTICES ........................................................................................................................... 30 SAFETY DRILLS ......................................................................................................................................... 31 SCHOOL VISITORS AND VOLUNTEERS ..................................................................................................... 31 STUDENT HOME PRESCREENING ............................................................................................................ 31 TEACHER ABSENCES ................................................................................................................................ 32 TRANSPORTATION .................................................................................................................................. 32 EXPECTATIONS FOR DUVAL HOMEROOM .................................................................................................. 33 PROFESSIONAL GUIDELINES FOR DISTANCE LEARNING ......................................................................... 33 ACCESSING SCHOOL PHONE SYSTEMS .................................................................................................... 35 CHILD ABUSE LAW ................................................................................................................................... 35 CLASSROOM TELEPHONE GUIDELINES ................................................................................................... 35 COMMUNICATION LOG .......................................................................................................................... 36 DISTRICT BASELINE AND MONITORING ASSESSMENTS .......................................................................... 36 EMAIL ...................................................................................................................................................... 37 EMPLOYEE ABSENCES ............................................................................................................................. 37 GOOGLE VOICE ........................................................................................................................................ 38 GRADES ................................................................................................................................................... 38 ONLINE CLASSROOM MAINTENANCE ..................................................................................................... 38 ONLINE PROFESSIONALISM .................................................................................................................... 38 PROFESSIONAL LEARNING COMMUNITIES ............................................................................................. 39 SCHOLARSHIP WARNINGS & RETENTION NOTICES ................................................................................ 39 STUDENT ATTENDANCE .......................................................................................................................... 39 TEACHER-STUDENT AND TEACHER-PARENT CONFERENCES .................................................................. 40 ACCEPTABLE USE POLICY AND CODE OF CONDUCT ............................................................................... 40 APPENDIX A: SCHOOL CALENDAR (Pending Board Approval).................................................................... 42 APPENDIX B: AVAYA PHONE SYSTEM NAVIGATION CHART ....................................................................... 43 APPENDIX C: FACIAL COVERING PROCEDURES IN SCHOOLS (STUDENT) ................................................... 44 APPENDIX D: FINE ARTS INSTRUCTION ...................................................................................................... 45 APPENDIX E: ADDITIONAL GUIDELINES FOR BAND AND CHORUS ............................................................. 53 APPENDIX F: REOPENING GUIDELINES FOR ESE LOW INCIDENCE PROGRAMS AND RELATED SERVICES . 57 APPENDIX G: FREQUENTLY ASKED QUESTIONS REGARDING LEAVE ......................................................... 69 5 FOREWORD This handbook was prepared as guidance for all Duval County Public School employees as we reopen schools for the 2020-2021 school year. It is intended to aid school personnel to as they create a safe learning environment for both our students and our employees. This handbook serves as a supplement to the collective bargaining agreements. As part of this plan, it is critical that every one of us do our part to: Encourage everyone in our school community to practice preventative behaviors, including social distancing, use of facial coverings, and frequent hand washing/sanitizing Assess our own physical well-being each day and stay home when we are sick Maintain clean and healthy environments by keeping surfaces clean and clear so they can regularly be disinfected Follow the guidance of our local Department of Health Work with students to understand the social responsibility they share in following guidelines for the overall welfare of our community Educate parents and caregivers regarding their role in assisting with a safe school environment We have worked diligently to develop a plan that offers a variety of options for our students and instructional staff. This unique situation will require even more collaboration, support, and diligence than ever before. It is only through shared responsibility and constant vigilance that we will be able to keep everyone healthy, reduce the spread of COVID-19 in our community, and keep schools open. DUVAL COUNTY PUBLIC SCHOOLS 6 GENERAL GUIDELINES PROFESSIONAL GUIDELINES 1. Our first priority is the health and safety of our students and our employees. Please continue to take care of yourself and continue to monitor any symptoms you might experience. 2. It is extremely important to maintain a high standard of professionalism during this period of instruction through multiple platforms. This includes the following: being present and available via phone and digitally to parents and students; maintaining a professional demeanor in all interactions, including online, in conversations, and in written communications; and providing meaningful work and feedback to advance student learning. 3. If you need to take leave because you will not be able to work on any given day, you will need to submit your leave as normal. 4. Check your phone messages daily. For those working both in person and through distance learning through the hybrid model, please remind your online students and their parents that you are not available to answer emails or phone messages during instruction. 5. Use your district email for all email correspondence. Do not use your personal email. Remember that all communication is considered a public record. 6. If you are a floating teacher, the school will develop a plan so that you have a safe place to work. A secure place will be provided to store personal belongings. 7. Paraprofessionals, office staff, security guards, monitors, and job coaches will assist in one of several areas: Intake of students and employees each morning Monitor common student areas Continue normal job duties, as needed Job Coaches, Pre-K and HeadStart Paras, and ESE paras in low-incidence programs will assist in performing these duties with the students assigned to them. DUVAL COUNTY PUBLIC SCHOOLS 7 Employees may be asked to volunteer to assist with temperature screenings. If an employee chooses not to volunteer, there will be absolutely no negative impact to the employee. 8. Be patient with technology. Many of our student computers have been deployed and are still in use. More student laptops have been ordered. Until the new computers arrive and/or our deployed laptops are returned, student computers will need to be shared. 9. Full-time 10-month teachers must be on duty 7.33 hours a day which includes a 30- minute duty free lunch and their regularly scheduled planning period. 10. Teachers are required to supervise testing, if needed. 11. Teachers must attend required faculty meetings in person or via technology if social distancing is not possible. Provisions will be made to adhere to social distancing protocols. EMPLOYEE ASSISTANCE PROGRAM This is a stressful time for everyone. If you or an employee you supervise is confronted with the everyday reality of living life with all its challenges, then the district's Employee Assistance Program (EAP) administered by Health Advocate is a great option/resource to consider. Available to you is information on a wide range of EAP and Work/Life support services from Health Advocate: Grief and loss, anger, stress and substance abuse Childcare, Eldercare Legal Services Financial Services Debt Management Real Estate Contact Health Advocates 24 hour Care Line: 1-877-240-6863 or visit their website by clicking here. Additional EAP Resources to Share EAP Flyer EAP Monthly Newsletter EAP Display Poster Become a Better Leader with EAP EAP Manager-Supervisor Guide EAP Phone Number - 904.296.9436 https://members.healthadvocate.com/Account/OrganizationSearch https://members.healthadvocate.com/Account/OrganizationSearch https://files.constantcontact.com/d4620e7c401/27a86de6-5d3e-41a7-86f7-fa1c6e4cc648.pdf https://files.constantcontact.com/d4620e7c401/b72593a3-a9f7-4225-bab0-d1a8d694dced.pdf https://files.constantcontact.com/d4620e7c401/5de95bc4-7f82-46b7-8a69-e6e529a613ec.pdf https://files.constantcontact.com/d4620e7c401/9810f1b6-25a1-4623-a486-f8890d23e10c.pdf https://files.constantcontact.com/d4620e7c401/9adfd62c-586d-415b-a261-e146ad920136.pdf 8 Benefits of EAP: Myths vs Facts Myth: As a DCPS administrator, I can only refer an employee to EAP if it is tied to discipline. FACT: All supervisory administrators can refer an employee to EAP for any work or life related issue the employee may be experiencing. This referral can be a recommendation or a mandatory requirement. Myth: EAP is designed to assist with Mental Health issues. FACT: EAP assists employees in a variety of areas including but not limited to housing resources, substance abuse, childcare, elder care, financial issues, legal issues, time management, and relocation support. Myth: EAP support and resources are limited to DCPS employees. FACT: All members of an employee's household are eligible to receive assistance from EAP. Any employee or member(s) of their household are eligible to receive support 6 (SIX) times per incident or issue. Myth: EAP will share my personal issues/information with my employer and supervisory administrator. FACT: EAP provides confidential assistance to employees and their immediate family members. When an employee receives a mandatory referral to EAP, the referring supervisor should notify EAP of the mandatory referral. EAP will confirm the employee's attendance while maintaining confidentiality. EAP is a comprehensive employee assistance service that addresses employee wellness. Below you will find the link to the EAP Supervisor Resource Flyer specifically for administrators. Please review the information and be sure to download the Supervisor Training Manual, as these documents provide a comprehensive overview of the EAP process and program. Link: Health Advocate EAP + Work/Life Resources for Managers and Supervisors https://files.constantcontact.com/d4620e7c401/9adfd62c-586d-415b-a261-e146ad920136.pdf https://files.constantcontact.com/d4620e7c401/9adfd62c-586d-415b-a261-e146ad920136.pdf 9 EMPLOYEE START DATES The start date for employees has been adjusted. Please see the start date for employees for the groups below: Employee Group # of Workdays Start Date 11 Month Clerks 224 August 5, 2020 Teachers/CDA 10 Month Employees 196 August 12, 2020 Paraprofessionals 10 Month Employees 191 August 12, 2020 10 Month Clerks, Security Guards, Athletic Trainers 206 August 12, 2020 Interpreter, Job Coaches, Truancy Officers 192 August 17, 2020 Health Services 195 August 17, 2020 Food Service 190 August 20, 2020 Food Service 191 August 19, 2020 Food Service Manager 197 August 13, 2020 If you have any questions regarding your start date for the 2020-2021 school year, please contact Anita Henry-Smith at henrya2@duvalschools.org or by phone at 390-2342. EVALUATIONS For the 2020 2021 school year, there have been several changes to the Evaluation procedures: CAST Measures Changes (2020-2021 School Year ONLY): 2018-2019 FSA scores (ELA & Math) will be used as Pre-Assessment for Grades 5-10 ELA & Math ONLY. Fall iReady 2020 scores will be used as Pre-Assessment for Grade 4 ELA & Math ONLY. All other Pre & Post Assessments will remain the same for the 2020-2021 school year. Teacher Category Changes (2020-2021 School Year ONLY): Teacher categories will be based on years of experience ONLY. Therefore, all teachers will be either category 1 or 2. Paraprofessional Rubric: New rubrics have been created for all paraprofessional employees and are available in PERFORM. Voiceover PowerPoint training will be provided in a weekly briefing for administrators and paraprofessionals prior to the start of school. Questions regarding the paraprofessional evaluation can be sent to Jeremy Boatright at boatrightj@duvalschools.org. mailto:henrya2@duvalschools.org mailto:boatrightj@duvalschools.org 10 Preplanning CAST Evaluation Video (required): You may access the video by clicking the following link: CAST Evaluation Video Observations: Teacher observations may be online for those utilizing Duval HomeRoom. Pre and Post Conferences may be completed virtually. Evaluation information (CAST measures, rubrics, manuals and important links) will be updated on the following link throughout the school year: Evaluation Information. PROFESSIONAL DEVELOPMENT Professional learning opportunities will occur virtually as well as limited face to face options where social distancing measures are appropriate. Teachers and staff will have synchronous and asynchronous learning options and all district-based trainings will be recorded. Each PD opportunity will integrate virtual tools available through Microsoft Teams to create a learning experience that provides teachers the tools to teach in both a face to face and virtual setting. SCHOOL COUNSELING School counselors deliver services to all students in the areas of academic development, career development and social/emotional development at the elementary, middle, and high school levels. School counselors work collaboratively with school administrators, teachers, families and community agencies to develop model programs that support district and school-based goals and help students to acquire the skills to become college and/or career ready. School counselors play a critical role in ensuring that students not only have the skills and knowledge to be successful academically, but that they also develop mindsets and behaviors that lead to good health and wellness. Services provided by school counselors are delivered in classrooms, small group and individually whether in person or virtually. STUDENT MENTAL HEALTH RESOURCES & PROFESSIONAL DEVELOPMENT As students return to a new year of school, it will be important to have the information necessary to provide them with any necessary mental health supports. How will students access services: Students can visit/contact their School Counselor to refer them to Full Service Schools. Students may also self-refer. Every DCPS school has access to a mental health therapist. Based on Multitiered System of Support, the therapist provides therapeutic services once a week (FSS Traditional), at the school 2-3 days a week (FSS Expansion) or at the school every day (FSS PLUS) to provide counseling service. https://youtu.be/_vEEQqRY9gI https://youtu.be/_vEEQqRY9gI https://dcps.duvalschools.org/Page/17525 11 How to refer a student for Mental Health support: Students in need of services can be referred by anyone, including self, parent, teacher, or school counselor, to determine the most appropriate service required for the presenting issue. The therapist will complete a consultation with the student to determine the best treatment format to meet the students needs. If it is determined that FSS will meet the needs of the student, a parent consent form is sent home and upon return of the consent form therapy services will begin. The average length of service provided to students on-site is 26 sessions or 6 months of services. If it is deemed that a student requires extended services, the on-site therapist will make a referral to community resources to provide longer termed services. Below is a list of some services provided by Full Service Schools therapists: Individual Counseling (Traditional, Expansion and Plus) Group Counseling (Limited Traditional, Expansion and Plus) Family Counseling (Traditional and Plus) Prevention Activities (Plus) Classroom Activities (Plus) Mental Health Evaluation (Traditional, Expansion and Plus) Advocacy for students/families (Traditional, Expansion and Plus) Teacher support/consultation (Expansion and Plus) Parent support/consultation (Traditional, Expansion and Plus) Professional Development (including YMHFA, Signs/Symptoms Chemical Dependency, classroom strategies for behavioral health, social-emotional learning, and specific mental health issues) Crisis Intervention (Plus) Connecting students/families to community resources (Traditional, Expansion and Plus) YMHFA training Teachers, school staff, peers, neighbors, health and human services workers, and other caring citizens learn how to help an adolescent (age 12-18) who is experiencing a mental health or addictions challenge or is in crisis. Youth Mental Health First Aid is primarily designed for adults who regularly interact with young people. The course introduces common mental health challenges for youth, reviews typical adolescent development, and teaches a 5-step action plan for how to help young people in both crisis and non- crisis situations. Topics covered include anxiety, depression, substance use, disorders in which psychosis may occur, disruptive behavior disorders (including AD/HD), and eating disorders. There are two to three YMHFA trainings offered every week. As of Summer, 2020, over 3,500 Duval County Public School employees and partners have received Youth Mental Health First Aid Training. YMHFA training is offered Face to Face or Virtually 12 To obtain DCPSBH information and updates view editions of DCPS Mental Health Matters monthly publication Newsletter Archive and follow the School Behavioral Health SharePoint and Facebook @dcpsbh. UPDATED CALENDAR An updated school calendar will be provided to you, subject to employee bargaining and board approval. The proposed 2020 schedule is provided in Appendix A for your reference. Please note that this is subject to change, and any changes will be communicated to you, as well as to our students and families. Pre-planning is scheduled for August 12 19, 2020. Teachers will have professional development scheduled on August 13 and 14. The teacher Personal Protective Equipment training will be on August 13th and should happen at the school site to support collaboration with social distancing. The district teacher professional development will be August 14th. Paraprofessionals will have professional development scheduled on August 17 and 18. All employees are expected to report to their worksite on August 12 for back to school meetings with their principal. Every effort will be made to provide social distancing for this initial back to school staff meeting. https://duvalschoolsorg.sharepoint.com/sites/SBH/Mental%20Health%20Matters/Forms/AllItems.aspx?CT=1586279312380∨=OWA-NT&CID=11f6a0f6-73ba-7786-e96c-d16541fc2b2f https://duvalschoolsorg.sharepoint.com/sites/SBH 13 EXPECTATIONS FOR BRICK AND MORTAR SCHOOLS As we return to the classroom this school year, we need everyone to practice preventative behaviors that will protect the health, safety, and wellbeing of our personnel, schools, and larger community. Throughout the school year, it is imperative that we adhere to the following: 1. Teach and reinforce appropriate hygiene practices, such as hand washing/sanitizing, the wearing of face coverings or shields, and maintaining social distancing 2. Monitor our local community transmission of COVID-19 3. Maximize space within the schools to increase social distancing, including the use of outdoor space when feasible 4. The district will provide communication to educate parents and caregivers regarding prescreening their children before sending to school and where to send the information 5. The Director of School Health Services will work in collaboration with the Department of Health Duval regarding school closure plans, as necessary 6. Encourage the practice of preventative measures community wide to assist schools in staying open. Teachers, support staff, and students returning to brick and mortar schools and classrooms will notice several changes this year. When a teaching assignment requires a teacher to instruct both face-to-face and through Duval HomeRoom-Distance Learning, principals will work collaboratively with their teachers and make every effort to select a teacher who has volunteered for this assignment. Simultaneous face-to-face instruction and live streaming shall not be used in the classroom. BEFORE AND AFTER SCHOOL ACTIVITIES Our expectations and approach to social distancing, physical barriers, face coverings and hygiene will be expected in all before-school and after-school programs. Schools and partners conducting these programs will take similar steps to maintain distancing and workstation barriers while conducting activities inside the school. Outdoor activities will be encouraged (weather permitting) while still maintaining social distancing in activities. DUVAL COUNTY PUBLIC SCHOOLS 14 Fees will be adjusted for Extended Day, as needed, to account for any hybrid student schedules. Every effort will be made to assign Extended Day to classrooms which are not being used during the school day. CLASSROOMS To the extent possible, students should be scheduled into cohorts, and have as little interaction with other groups of students as possible. This will assist in contact tracing if an exposure occurs. Classrooms will be spaced to maximize the distance between students, with a recommended distance of 6 feet, where possible (CDC Guidelines). Teachers, other classroom support staff, and students are required to wear a mask or shield while in school. Classrooms will be provided with supplies for hand hygiene as well as extra cleaning supplies. All cleaning supplies provided by the district meet the guidelines for school safety and are on the EPA listing as approved for use against SARS/COVID-19 (https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2- covid-19). As stated previously, frequently touched classroom surfaces will be treated with an anti-microbial spray that is effective in stopping the spread of the virus. Unnecessary items will be removed from the classroom to allow for increased social distancing and to provide the necessary hard corners for our active assailant drills. The teacher is responsible for labeling and keeping inventory of the items, but not responsible for removing the items for storage. The teacher should be notified of where the items will be stored. Teachers will limit the sharing of classroom supplies and materials. Some classrooms will be equipped with film and foam screens to act as a barrier between students. The list below includes items purchased prior to the start of school: o Face coverings for all students and staff, and face shields for K-2 and ESE students o Hand sanitizer in every classroom o Gloves for every classroom o Antimicrobial surface protectant o Desk shields for all grade 3-8 classrooms o Plexiglass screens for high school teacher desks o Multiple non-contact thermometers for every school o The district is also increasing its contingent of school-based nurses to perform contact tracing and other services https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/schools.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 15 CLEANING AND SANITIZING Our contracted custodial services will be switching some of their staff from evening to hours during the school day. The purpose of the switch is to provide ongoing cleaning and disinfecting throughout the school day while employees and students are present. This may mean there are fewer custodial staff members to assist in the evenings. Classrooms will be sprayed every forty-five days with a product that helps to kill germs and viruses. The effectiveness of the product will not be compromised by the use of disinfecting wipes or sprays. In addition, the chart below shows the scheduled cleaning frequency. Cleaning Frequency during School Hours Location Sanitization Frequency Description Common Areas Touchpoint Daily, throughout school day Topical sanitization of common touchpoints. Examples include doors, handrails, guest seating, restroom touchpoints. Offices Touchpoint Daily, throughout school day Following cleaning, the topical sanitization of common touchpoints. Examples include doors, handrails, guest seating, reception desks tops, light switches Classrooms Touchpoint Daily, throughout school day Topical sanitization of door handles and touchpoints throughout the day Media Center Touchpoint Daily, throughout school day Topical sanitization of door handles and touchpoints throughout the day Cafeteria Touchpoint Daily, throughout school day Topical sanitization of door handles and touchpoints throughout the day Cafeteria Touchpoint Daily, following meals Following cleaning after breakfast and lunch, surface sanitization of tables, seating, handrails, etc. Gym and Field Houses Touchpoint Daily as needed (if spaces are used) Topical sanitization of door handles and touchpoints as the spaces are used Restrooms Touchpoint Daily, throughout school day Cleaning as required, then topical sanitization of door handles, toilet handles, faucets, sinks, light switches, soap dispensers, towel holders, etc. 16 Cleaning Frequency after School Hours Location Sanitization Frequency Description Common Areas Surface sanitization Nightly, after work/school hours Topical sanitization of surfaces such as common seating and handrails Offices Surface Nightly, after work/school hours Topical sanitization of desks, chairs, bookcases, plexiglass dividers (per manufacturer's instructions), trash cans, common eating areas Offices Surface Nightly, after work/school hours Topical sanitization of desks, chairs, bookcases, plexiglass dividers (per manufacturer's instructions), trash cans, common eating areas Classrooms (including extended day classrooms) Surface Nightly, after work/school hours Following cleaning, the topical sanitization of desks, chairs, bookcases, plexiglass dividers (per manufacturer's instructions), trash cans, sinks, restrooms Classrooms Misting of fabric or carpet Nightly, as needed Fine misting with approved sanitizer of carpeted areas, rugs, cloth seating, curtains, as needed Media Center Surface sanitization Nightly, after work/school hours Following cleaning, the topical sanitization of desks, chairs, bookcases, plexiglass dividers (per manufacturer's instructions), trash cans, sinks, restrooms Cafeteria Surface sanitization Nightly, after work/school hours Following cleaning, the topical sanitization of tables, seating, plexiglass dividers (per manufacturer's instructions), trash cans, sinks. Mop hard surface floors with disinfectant Gym and Field Houses Surface sanitization Nightly, as needed (If spaces are used) Following cleaning, the topical sanitization of common touchpoints. Examples include doors, handrails, bench seating, walls, light switches Restrooms Surface sanitization Nightly, after work/school hours Cleaning as required, then topical sanitization of door handles, toilet handles, faucets, sinks, light switches, soap dispensers, towel holders, etc. Mop floors with disinfectant 17 Weekly Cleaning Schedule Location Sanitization Frequency Description Cafeteria Wash and sanitize walls Weekly, during deep cleaning or more frequently as needed Wash walls, then sanitize. Cafeteria Clean inside trash cans Weekly, during deep cleaning or more frequently as needed Wash out trash cans and sanitize All Areas Surface sanitization Weekly, when school is available during rotational schedules Following cleaning, the topical sanitization of desks, chairs, bookcases, tables, seating, plexiglass dividers (per manufacturer's instructions), trash cans, sinks. Mop hard surface floors with disinfectant Cleaning Frequency during School Breaks Location Sanitization Frequency Description All Areas Deep Cleaning During Winter and Spring Breaks Deep cleaning of classrooms and common areas to include refreshing of floor wax as needed, dusting all areas, cleaning walls, doors, desks, tables, etc. All Areas Surface sanitization During Winter and Spring Breaks Following deep cleaning, topical sanitization of all areas CLOSURE OF A CLASSROOM OR SCHOOL The district is working in collaboration with the Florida Department of Health and the Surgeon General to provide specific guidelines for closing a single classroom or a school due to a COVID-19 outbreak. Those guidelines will be provided to school leadership as they become available. Decisions on whether a classroom or an entire school will need to close will be made in consultation with the Florida Department of Health Duval as part of their contact tracing and case investigation. These decisions will depend on many factors, including how the students were cohorted and the movements of the ill individual. The outcome of the local health departments investigation will ultimately determine the most appropriate actions. Teachers are encouraged to take their laptops home daily to be prepared in the event that a teacher must transition to distance learning. Employees will be notified of quarantine and/or classroom closure by the Department of Health nurse assigned to the school. The school principal will notify staff of any school closure. 18 COMMON AREAS Student restroom breaks will be scheduled to ensure the safety of students. Custodial schedules have been adjusted to allow additional support during the school day to assist with ongoing sanitization efforts. Communal water fountains and water bottle filling stations have been bagged off. These have been replaced with bottled water coolers and disposable cups. Signage has been provided to each school to promote social distancing and healthy hygiene practices. These signs should be placed in visible areas throughout the school. DAILY INTAKE The prescreening process involves two daily steps: answering prescreening questions and temperature checks. Employees have options regarding the process for completing prescreening questions: 1. The DCPS Technology Department has developed a phone application for employees to daily answer the prescreening questions prior to arrival at the worksite. Data collected from the application will be stored in a secured location. 2. Employees who answer yes to any of the prescreening questions will be directed to follow the steps below: o The employee should not report to work; o If needed, the employees health care provider should be contacted; o The employee should submit the appropriate leave through the ESS portal; and o The principal, or supervisor, will be notified of any employee who answers no to any questions. The employees supervisor will be notified of any employee who answers yes to any prescreening question. After answering no to all prescreening questions, employees can show their successful completion at the worksite entrance. The employee temperature screening will take place after the completion of the prescreening questions. 3. Employees who do not use the application may verbally answer the prescreening questions at the worksite entry point. The employee temperature screening will take place after the completion of the prescreening questions. Data collected from the application will be stored in a secured location. 19 Prescreening Questions The prescreening questions will be updated in accordance with the Centers for Disease Control and Prevention (CDC) Guidelines, the Department of Health (DOH), or other governmental or industry authority. These threshold protocols, as well as other safety protocols, may be adjusted by the district as new guidance is issued by the CDC, the Department of Health (DOH), or other governmental or industry authority. The screening questions on August 1st are as follows: Have you or any member of your household tested positive for COVID-19 in the past 14 days? Have you had close contact with someone who was diagnosed with COVID-19 in the past 14 days? Do you currently have any of the following symptoms that may be due to COVID-19: o Fever (temperature of 100.4oF or greater) o Chills o Cough o Shortness of breath or difficulty breathing o Fatigue o Muscle or body aches o Headache o New loss of taste or smell o Sore throat o Congestion or runny nose o Nausea or vomiting o Diarrhea Temperature Protocol (As Needed) Individuals waiting to be screened should stand 6 feet apart from each other. Use tape on the floor for spacing. For the staff person taking the temperature, a cloth face covering should be worn. Stay 6 feet apart unless taking temperature. Wash hands or use hand sanitizer before touching the thermometer. Wear gloves if available and change between direct contact with individuals. Use a non-contact thermometer to take the individuals temperature. Wash hands or use hand sanitizer after removing gloves and between direct contact with individuals. 20 EXCEPTIONAL STUDENT EDUCATION Many students with exceptionalities attend school in the general education environment. For these students, the only difference in their experience may be the need for special education, related services and accommodations. Special education and related services will be provided as identified on the students IEP (i.e., support facilitation, pull-out, self-contained). VE Services VE teachers will provide services based on the IEP by pushing into the classroom. If pullout services are listed in the IEP, only students from the same classroom should participate in these groupings. VE teachers will follow all health and safety protocols when transitioning from one classroom to another to provide services. Gifted Services Gifted services will be provided per the students Educational Plan. The elementary service delivery model is a one day a week resource pullout class. Students will continue to receive gifted services by attending their resource pull out class one day per week. Students will not travel between multiple classrooms on their assigned gifted day. Students will report directly to their gifted resource class and be dismissed from the class at the end of the day. All health and safety protocols that are in place for the general education classrooms will apply to the elementary gifted resource classroom. Low Incidence Programs and Related Services Students who attend exceptional student center schools or attend low incidence self-contained programs will find precautions taken to minimize the spread of the virus. Mitigation steps will be made individually, considering the needs of the student and the structure of the space. Solutions may include: Use of cloth face coverings and/or face shields among students and staff Use of personal protective equipment among staff Social distancing and physical barriers of workstations Hygiene procedures Please refer to the Supplemental Reopening Guide for ESE Low Incidence Programs and Related Services in Appendix F for FAQ and additional information regarding specialized precautions and protocols. 21 Interpreting Services American Sign Language (ASL) interpreting services will be provided per a students Individual Educational Plans (IEP) to provide equitable access to curriculum and facilitate social interactions throughout the school day. ASL interpreters will provide interpreting services for specific assigned student(s) who are deaf or hard of hearing. The interpreters will follow the students schedule assisting with communication between teachers and the student along with communication between peers and the student. The interpreters will be issued both a transparent face covering and face shield to allow for lip reading. They will follow recommended health and safety protocols to mitigate the spread of COVID-19 when working within the school setting. ESE Paraprofessionals Paraprofessionals will work in their assigned classrooms to support daily instruction, behavior management, and assist with personal hygiene needs. ESE paraprofessionals will follow all recommended health and safety protocols to mitigate the spread of COVID-19 within the school setting. ESE Paraprofessionals who work in low incidence settings should refer to the Appendix F for Frequently Asked Questions and additional information regarding specialized precautions and protocols. FACIAL COVERINGS Facial coverings and/or clear plastic face shields are required when sharing space with students and/or other employees. Procedure for putting on facial coverings: 1. Sanitize hands by washing with soap and water or with a hand sanitizer containing at least 60% alcohol 2. Secure ties or elastic bands at the middle of the head and neck or securely behind the ears 3. Secure the top of the mask over the bridge of the nose 4. Fit the bottom of the covering below the mouth and chin Procedure for removing facial coverings: 1. Without touching the front of the face covering, unfasten the ties or grasp the elastic bands 2. Fold outside corners together 3. After removal, immediately wash your hands or use an alcohol-based hand sanitizer 4. If the mask is disposable, discard immediately 22 FIELD TRIPS AND STUDENT TRAVEL Field trips and other student travel are currently not feasible under recommendations from the CDC and other health partners. Therefore, these activities are prohibited. At the conclusion of each nine-week quarter, the district will review guidance from health agencies and partners to determine if field trips or other travel is feasible. FINE & PERFORMING ARTS The Fine & Performing Arts Department has developed recommendations for school administration teams and teachers to make adaptations to our art, music, dance, and theatre classes to ensure safe fine arts instruction, but these recommendations will still require some adjustments at the school level. Thankfully, our fine arts teachers are very creative people. We will ask teachers and school leaders to implement these district recommendations as much as possible for fine arts classes to minimize the risk. Social distancing should be in place to the greatest extent possible. o Students actively engaged in playing wind instruments should maintain a distance of 10 feet apart, while all other performing arts activities should maintain 6 feet distance. Face coverings should be required when students are unable to adhere to social distancing guidelines or are in common areas such as retrieving instruments, equipment, or materials. Face coverings are not expected when students are actively performing, but social distancing should be maintained. The sharing of instruments, equipment, and materials will be kept to a minimum. In the classroom, students may be assigned materials or instruments for use during the school year to minimize the sharing of items. Any shared materials, equipment, or instruments will be sanitized between student uses. When possible, music and choral groups will practice outside. School personnel will determine other appropriate steps to implement social distancing and barriers between work areas as appropriate for the hands-on environment of each arts area. For more information: Additional guidance for Fine Arts is provided in Appendix D. Additional guidance for Band and Choral Music is provided in Appendix E. 23 FOOD SERVICE School cafeterias are high use areas, and will require special attention. This includes the following: Meals provided in the classroom, when feasible (such as Breakfast in the Classroom) Signage indicating procedures and student movement through the cafeteria If used, cafeteria tables appropriately positioned to maximize social distancing Minimal contact during food distribution and point of sale Staggered lunch times to avoid a backlog of students waiting to be served Eliminate the use of buffet-style serving lines and utilize prepackaged food to minimize contact For classes eating in the classroom, the students will walk to the lunchroom to secure their lunch. At the end of the lunchtime, the garbage will be bagged by the students and placed in the hallway for the custodians to remove. HEALTH EDUCATION Health education provides students with the knowledge and skills necessary to practice healthy behaviors and teaches students how to recognize the influence of responsible decision-making on quality of life. By providing effective health education programming, schools can help students develop health literacy skills, so they are able to access information, resources, and services in order to maintain a healthy lifestyle. The development of these skills is especially important during the COVID-19 pandemic. Below are considerations for the physical environment and instructional strategies for health education. Follow all district guidelines for classrooms regarding physical distancing, healthy hygiene habits (including face coverings) and sanitation. Ensure adequate supplies for all students to eliminate sharing of high-touch materials such as textbooks, instructional materials, and equipment to the extent possible. Clean and disinfect supplies after student use and between class periods. Skills-based health education will be implemented to equip students with the knowledge and strategies needed to properly care for themselves and others throughout their lifetime. 24 HEALTH ROOMS AND ISOLATION AREAS Students who indicate they are ill or who exhibit symptoms of illness should be sent to the clinic/health room. It is recommended that the teacher/staff contact the clinic prior to sending the student if they are exhibiting symptoms of COVID-19. Any student exhibiting symptoms of COVID-19 should be sent to the isolation room. Symptoms of COVID-19 may include but are not limited to: fever (100.4 degrees or higher), cough, shortness of breath, fatigue, muscle or body aches, headache, loss of taste or smell, sore throat, congestion, runny nose, nausea, vomiting and diarrhea. If a student is unable to go to the clinic independently, separate the ill student from the rest of the class until an adult arrives to escort the student to the clinic. Teachers/staff should not send students down using the buddy system. The teacher/staff should call the office for an employee to escort the student. A separate space will be designated as an isolation area for those students exhibiting symptoms of COVID-19. A sign should be posted on the door indicating that the space is for authorized personnel only. A roster should be kept of all staff working in the isolation area, for possible contact tracing an investigation. All non-essential furniture should be removed, and the remaining furniture should be easy to clean and disinfect. Each clinic should maintain a School Health Clinic COVID-19 Symptoms Tracking Log. This log is to help keep track of anyone who presents to the clinic with COVID-19 symptoms. Any trends in symptoms and absentees should be reported to the Department of Health nurse assigned to your school and the districts School Health Services department. The medical personnel and/or unlicensed assistive personnel (UAP) monitoring the isolation area should remain as far away as safely possible from the child (preferably 6 feet) while maintaining visual supervision. The medical personnel and/or UAP assisting the child should wear a mask, face shield and gloves. The student in the isolation room should also wear a mask or facial shield as tolerated. The staff member should remove gloves and wash or sanitize hands and put on new gloves between students. The same mask may be worn, unless it becomes soiled. A disposable gown may be worn if increased secretions, vomiting, or other bodily fluid contact is likely. If more than one student is in the isolation room, they should be spaced as far apart as feasible. A parent/guardian will be called, and that parent is expected to pick the student up within one hour (60 minutes). If a parent cannot be reached, or has not arrived within an hour, the emergency contact person will be called to pick up the student. If unable to contact a parent/guardian or emergency contact, please notify a school administrator. Health Services Manual can be found at the following link: https://dcps.duvalschools.org/Page/14089 https://dcps.duvalschools.org/Page/14089 25 In addition, the Florida Health Department has developed Emergency Guidelines for Schools, which can be found at http://www.floridahealth.gov/PROGRAMS-AND-SERVICES/CHILDRENS- HEALTH/school-health/_documents/emergency-guidelines-for-schools-2019.pdf Upon notification of a positive COVID-19 result, a parent or employee will notify their principal or supervisor, respectively. The principal or supervisor will notify the regional superintendent or assistant superintendent/chief, who will notify the Director of School Health Services and Chief of Staff concurrently. Upon receipt, the Director of School Health Services will alert health officials with the Florida Department of Health Duval. The Department of Health will communicate with administration, conduct contact tracing and notify impacted individuals. In order to keep healthy students with their cohort and limit the possible exposure to ill students outside of their cohort, we encourage teachers/staff to follow the guidelines below: CLINIC/HEALTH OFFICE GUIDELINES FOR TEACHERS AND STAFF To the degree possible, first aid situations should be handled by the student/staff and in the classroom to prevent clinic/health office congregation and possible cross exposure. The more we encourage self-care, the better for our students! Teachers/staff may contact the clinic/health office prior to sending the student to the office if they are uncertain or need guidance about student care. Considered Classroom-Based Services Actions Baby tooth (primary) comes out Rinse mouth with water. Slight bleeding is normal. Small paper cuts, abrasions, picked scabs Clean the wound gently with soap and water, pat dry, and apply latex free band-aid if needed. Small bumps or bruises Rest injured part. If needed, apply cold compress or ice bag covered with a paper towel for up to 20 minutes. Localized bug bites (limited to small area) Examine for stinger, observe for allergic response, apply cool compress for 12-15 minutes. Read