Training on leadership skills and group development

State of Maine Procurement Justification Form PJF Page 1 of 3 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Education, Office of Learning Systems Department Contract Administrator or Grant Coordinator: Janette Kirk (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 20,400 Advantage CT / RQS #: 20210427*2960 CONTRACT Proposed Start Date: 6/1/2021 Proposed End Date: 9/24/2021 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start

Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Dr. Laura Lipton Co-Director, MiraVia 835 South Prospect Street, Burlington, VT 05401 Brief Description of Goods/Services/Grant: Skillful leaders and skillful groups are necessary to address the complexity and meet the challenges of current times. This two-phase seminar provides practical tools and templates for group leaders to create shared purpose, high engagement, and commitment to collaborative exploration, problem-solving and planning. Part One in June will focus on leadership skills and group development. Part Two in September will continue with structures and tools for using data to focus and organize a group’s energy and task completion. PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an “X” before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed x C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: DocuSign Envelope ID: E790740F-5B1C-4AAC-BD90-8CBBFC33551F State of Maine Procurement Justification Form PJF Page 2 of 3 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. As the Maine DOE transitioned over the past year as a direct result of the COVID-19 pandemic to remote working, team members now find themselves facilitating and leading meetings and professional learning in a virtual setting. Effective leaders see their teams as living systems with the potential for growth and positive change. Effective teams own their processes, actions, and outcomes resulting in cooperation, coordination, and shared understanding of procedures and protocols. This strand offers the critical skills and practical how’s for leading and developing collaborative learning cultures that focus on the learning needs of students and the adults who serve them. Expand your repertoire of strategies for monitoring and managing the productive energy of group members. Learn a variety of individual, small and large group strategies that support high levels of engagement for exploring, connecting and applying new ideas to professional practice. Explore a leadership repertoire that flexes between the stances of presenting, collaborating and facilitating when communicating, generating and processing critical information. Knowing when and how to match task to stance increases your ability to help a group get its work done more effectively while increasing the group’s capacity to deal with tough topics and diverse perspectives. As data becomes available in the fall from state spring assessments, this can be triangulated with local assessment data as well as data from universal screening to inform instructional and programmatic decision making. Educators and team members blaze the path to knowledge generation when pairs, small groups, and entire faculties purposefully use data as a source for analyzing progress and proactively planning for improvement. Collaboratively developing theories of causation and theories of action creates a platform for effective problem solving. This foundational seminar introduces and applies a three-phase Collaborative Learning Cycle to guide productive collective inquiry. Participants will investigate strategies and structures that reduce defensiveness and create shared responsibility for student learning. We will hone practical tools for discovering assumptions, promoting data-focused inquiry, and developing shared understandings of both problems and possible solutions. These understandings become the foundation for dynamical planning processes. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Dr. Lipton is an international consultant whose writing, research, keynotes, and seminars focus on effective and innovative instructional practices and on building professional and organizational capacities for enhanced learning. She applies her extensive experience with professional learning to workshops and seminars on topics including learning-focused relationships, data-driven dialogue, building professional community, developing high-performing teams, all of which are key priorities for the Office of Learning Systems and the Maine DOE. The OLS Leadership Team recently participated in Dr. Lipton’s Groups at Work/Leading Groups seminar and found the work to be extremely beneficial and immediately applicable to their work as team leads. Dr. Lipton currently resides in VT and is, therefore, familiar with the challenges of small rural states. In addition, due to residing on the east coast, there are no challenges regarding time zone differences for implementation. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. This session is being specifically tailored to meet the needs of the Office of Learning Systems/Maine Department of Education and is not a “canned” professional learning opportunity. As an international speaker and consultant, the hourly rate of $1275 was deemed to be fair and reasonable. 4. Describe the plan for future competition for the goods or services. Moving forward, should additional opportunities exist to expand and further develop related concepts, the Office of Learning Systems will consider other options for procuring services. PART IV: APPROVALS Signature of requesting Department’s Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Daniel Chuhta, Deputy Commissioner Date: Signature of DAFS Procurement Official: 4/28/2021 DocuSign Envelope ID: E790740F-5B1C-4AAC-BD90-8CBBFC33551F State of Maine Procurement Justification Form PJF Page 3 of 3 Rev. 1/29/2020 Printed Name: Date: DocuSign Envelope ID: E790740F-5B1C-4AAC-BD90-8CBBFC33551F Michelle Fournier 5/7/2021 Certificate Of Completion Envelope Id: 9DEBCE2971DA488BBAD2664CA653989F Status: Completed Subject: Please DocuSign This Document Source Envelope: Document Pages: 3 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 0 Daniel A. Chuhta AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) Daniel.Chuhta@maine.gov IP Address: 64.207.219.71 Record Tracking Status: Original 4/28/2021 3:51:29 PM Holder: Daniel A. Chuhta Daniel.Chuhta@maine.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Carahsoft OBO Maine Department of Education Location: DocuSign Signer Events Signature Timestamp Daniel A. 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