Bid #12623-825 - Fleet Maintenance and Management Services

Bid #12623-825 - Fleet Maintenance and Management Services

RFB


Bid contact:Please log in to view Bid contact informationIssuing agency:City of Fort Lauderdale, FLSee other Bids by this agencyBid Comments:
The City of Fort Lauderdale, Florida (City) is seeking qualified, experienced, and licensed firm(s)  to provide
the management, maintenance, and repairs of its fleet, fuel sites, carwash maintenance, and other fleet advisory services for the City, in accordance with the terms, conditions, and specifications contained in this Request for Proposals (RFP).

PLEASE NOTE: Paper bid submittals will not be accepted. It is the sole responsibility of the Contractor to ensure that their bid is submitted electronically through BidSync at www.bidsync.com no later than the time and date specified in this RFP.

For information

concerning
procedures for responding to this solicitation , contact Senior Procurement Specialist, Laurie Platkin, at (954) 828-5138 or email at
LPlatkin@fortlauderdale.gov . Such contact shall be for clarification purposes only.

For additional information go to www.BidSync.com.
 
BID OPENING: Join ZoomGov Meeting - BEST IF USED IN CHROME, EDGE OR DIRECTLY IN ZOOM APP.

https://fortlauderdale.zoomgov.com/j/1604470962?pwd=Y3lZMVlkTXpUTjdmaWUzaDVianAzZz09

Meeting ID: 160 447 0962

Password: 12623

JOIN BY TELEPHONE
US: +1 669 254 5252 or +1 646 828 7666 or +1 669 216 1590 or +1 551 285 1373
 
Added on Mar 3, 2022:ADDENDUM 1
This addendum is being issued to make the following change(s):

1. Updated five (5) year Price Sheet replacing three (3) year Price Sheet.

2. In response to questions 2 and 6 the following subsection added:


3.27.3.7   To control the quality of parts supplied from a third-party parts provider, the expectation is there will be a collaboration between the fleet maintenance/    management provider, parts provider, and Fort Lauderdale Fleet Services. Should a parts quality arise, Fort Lauderdale Fleet Services should be notified, and they will address the quality issue to be corrected. The ultimate decider is Fort Lauderdale Fleet Services. All other terms, conditions, and specifications remain unchanged.
All other terms, conditions, and specifications remain unchanged.
Added on Mar 8, 2022:ADDENDUM 2

This addendum is being issued to make the following change(s):
1. Updated Line item 12623-825-01-01

From: 12623-825--01-01 - Fleet Maintenance and Management Services: Total
Targeted and Non-Targeted – Years 1, 2 and 3 Combined

To: 12623-825--01-01 - Fleet Maintenance and Management Services: Total
Targeted and Non-Targeted –
Years 1, 2, 3, 4 and 5 Combined
2. Providing Bid Conference Sign-In Sheets and provided business cards.



All other terms, conditions, and specifications remain unchanged.  Added on Mar 10, 2022:ADDENDUM 3

This addendum is being issued to make the following change(s):
1. Change in Section 2.45 Service Organization Controls
From:   
2.45     Service Organization Controls
The Contactor should provide a current SSAE 18, SOC 2, Type I report with their proposal. Awarded Proposer will be required to provide an SSAE 18, SOC 2, Type II report annually during the term of this contract.  If the Proposer cannot provide the SSAE 18, SOC 2, Type I report at time of proposal submittal, a current SOC 3 report will be accepted.
 
To:
2.45    
Service Organization Controls – N/A
2. In response to Question 13: Addition of sub-section


3.21.9.2.1  Note: In the last year there were a total of 341 service calls. Each service call had an estimated average length of 3 hours for a total of 1023 hours.
 

All other terms, conditions, and specifications remain unchanged.      
Added on Mar 11, 2022:ADDENDUM 4

This addendum is being issued to make the following change(s):
1. Providing Inventory List of Tools and Equipment
  All other terms, conditions, and specifications remain unchanged.
 
Added on Mar 29, 2022:ADDENDUM 5

This addendum is being issued to make the following change(s):
1. In response to question 51, providing two-year history of the current contractor’s performance measures.
 
2. In response to question 53, updated Price Sheet V3 to solicitation. Now includes separate line for start-up costs.
 
All other terms, conditions, and specifications remain unchanged. Description:
Fill in Total Targeted and Non-Targeted - Years 1, 2 and 3 Combined
from Pricing Sheet
Added on Mar 8, 2022:Enter Total Targeted and Non-Targeted - Years 1, 2, 3, 4, and 5 Combined from Pricing Sheet Delivery location:Please log in to see the delivery locationBid Bond:Please log in to see bid bond informationClassification codes: View classification codesContract duration:5 yearsContract renewal:See SpecificationsPrices good for:120 daysRegions:Florida, Broward

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