On-Call Grant Writing/Administration Consulting Services

Project Title On-Call Grant Writing/Administration Consulting Services Invitation # 2024-0603 Bid Posting Date 03/26/2024 5:10 PM (PDT) Project Stage Bidding Bid Due Date 06/03/2024 4:00 PM (PDT) Response Format Electronic Project Type RFQual (Request for Qualification) Response Types Cost File Bid Proposal Package (required) Type of Award Lump Sum Categories 91800 - Consulting Services 91842 - Engineering Consulting 91858 - Governmental Consulting License Requirements Department Finance Address 2000 Main Street Huntington Beach, California 92648 County Orange Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 04/12/2024 4:00 PM (PDT) Contact Information Contact Info Cody Hernandez 714-960-8878 cody.hernandez@surfcity-hb.org Bids to

Owner's Agent Description Scope of Services BACKGROUND The City of Huntington Beach (“City”) Public Works Department is seeking experienced Consultant firms to assist the City’s staff in the following service category: Grant Writing/ Grant Administration 3. SCOPE OF WORK In general, the Consultant shall perform consulting services on an “on-call” basis for projects assigned by the City. If the Consultant does not have the ability to self-perform all aspects of the scope of services, then the Consultant shall subcontract for those services. In addition, the City may request the consultant to conduct special projects, research, and/or studies as needed. The scope of work for any one project may involve all phases of project development and may include but is not limited to the following: A. Grant Writing Services Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks: • Prepare grant applications for available federal, state, regional, local and other grant funding opportunities. • Conduct research to identify grant resources that support the City’s funding needs and priorities. • Provide community outreach services including developing community involvement strategy, facilitation of outreach meetings, preparation and distribution of bilingual outreach materials including mailing pieces, surveys, interviews and creation of content for project specific web sites as needed for projects assigned by the City. B. Grant Administration • Serve as the City liaison on project related activities. • Assist in the preparation of agreements and miscellaneous project related documents (i.e. Caltrans E-76). • Coordinate with funding agencies on project delivery and prepare funding requests. • Coordinate with City Attorney for preparation of agreements. • Prepare agenda reports for City Council meetings and presentations as needed. • Prepare quarterly progress reports and reimbursements as needed. • Coordinate with Engineering Team and/or Technical Services Team as needed. • Attend scheduled project development team meetings. • Provide support for community relations and preparation of informational materials. • Prepare miscellaneous reports and assist City staff as needed. C. Conduct Special Projects, Research, and Studies as Needed Other Details Notes Special Notices Local Programs & Policies Place eBid