Request for Proposal Citywide Security Cameras

expired opportunity(Expired)
From: Lake Forest(City)

Basic Details

started - 04 Oct, 2022 (18 months ago)

Start Date

04 Oct, 2022 (18 months ago)
due - 19 Oct, 2022 (17 months ago)

Due Date

19 Oct, 2022 (17 months ago)
Bid Notification

Type

Bid Notification

Identifier

N/A
City_of_Lake_Forest

Customer / Agency

City_of_Lake_Forest
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The City of Lake Forest Request for Proposals 7 2 Submission Procedures 2.1 Intent to Propose Prospective Vendors are encouraged to submit an intent-to-propose email notification. See Proposal Submission Summary on page 2 for deadline and recipient. Submitting an intent-to-propose document does not obligate the Vendor to submit a proposal and is not mandatory to submit a proposal. 2.2 RFP Clarifications and Questions If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of this RFP, they may submit to the City a written request for an interpretation thereof. See Proposal Submission Summary on page 2 for deadlines and recipient. Responses to questions will be emailed to all Vendors who have submitted a timely intent to propose communication. 2.3 Proposal Evaluation Process Responses to this RFP will be evaluated by a City Selection Team consisting of various stakeholders from multiple departments. At any point in time during the evaluations a
Vendor may be excluded from further consideration. Reference checking with comparable entities using the Proposer’s product will be conducted after Proposal submission. The top Proposers may be asked to provide a system/hardware demonstration and/or professional services interview. 3 Proposal To be considered responsive, Proposals must be submitted by the due date and time and contains an original signature of a company officer on the General Certification Requirements Form. To facilitate the analysis of responses to this RFP, the Proposer is required to prepare their proposals in accordance with the instructions outlined in this section. The proposal should be organized as follows: 3.1 Executive Summary This part of the response to the RFP should be limited to a brief narrative not to exceed two (2) pages describing the Vendor’s ability to provide the City’s solicitation identified in this RFP. Vendors must provide information about their company so that the City can evaluate the Vendor's stability and ability to support the commitments set forth in response to this RFP. The City of Lake Forest Request for Proposals 8 3.2 Proposed Services The requirements defined in ‘Scope of Work’ contain the overall desired outcomes of the requested goods and/or services. Each Vendor should review the desired services/scope of work requested and respond as to their availability. 3.3 Cost • Please provide costs for the total camera count in the Desired Functionality table, configuration, training, and 1 year of maintenance. As such, the City anticipates only 1/3rd of the total Citywide project costs to be incurred in the City’s current fiscal year (ending April 30, 2023). • Do not use, “To Be Determined,” “Time and Materials,” or similar annotations, as the City is asking Proposers to provide pricing for all desired outcomes with the understanding that they may have to make assumptions. Such assumptions should be stated in this section. • All on-going or recurring costs must be provided • Vendors may submit multiple versions of pricing forms to reflect multiple proposal options, if offered 3.4 City Certification Requirements Forms Include original signed copy of: ⋅ General Certification Requirements The City of Lake Forest Request for Proposals 9 4 Contract Terms & Conditions The contract will be fully negotiated after a Vendor’s proposal is accepted by the City. Responses to the contract terms outlined in this section will be considered in the selection process and such terms will be considered part of the final contract. 4.1 Insurance The following requirements are baseline standards for insurance to be provided. They may require adjustment from time to time based on a variety of factors, including the nature, scope, duration, and value of the procurement, and are subject to approval of the City. 4.1.1 Comprehensive General Liability 1. With coverage written on an “occurrence” basis and with limits no less than: 2. $2,000,000 Bodily Injury and Property Damage Combined Single Limit 3. Coverage is to be written on an “occurrence” basis. 4. Coverages shall include: a. - Broad Form Property Damage Endorsement b. - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Contract) c. - Independent Contractors d. - Personal Injury (with Employment Exclusion deleted) e. - Broad Form Property Damage Endorsement f. - Bodily Injury and Property Damage 4.1.2 Professional Liability Insurance ⋅ With a limit of liability of not less than $2,000,000 per occurrence and $2,000,000 in the aggregate and covering the consultant’s errors and omissions. 4.2 Pricing Eligibility Period All Vendor proposals are required to be offered for a term not less than 90 calendar days in duration. A proposal may not be modified, withdrawn or cancelled by the Vendor during the 90-day time period following the time and date designated for the receipt of proposals. The City of Lake Forest Request for Proposals 5 Attachments 5.1 Attachment A – General Certification

800 North Field Drive Lake Forest, IL 60045Location

Address: 800 North Field Drive Lake Forest, IL 60045

Country : United StatesState : Illinois

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