Food Service Disposables

Date Printed: February 26,2018 Page Number: 1 State of Alabama Department of Mental Health Central Purchasing Solicitation Solicitation Document Phase Document Description RFB 061 18000000772 Final Food Service Disposables Procurement Folder Creation Date Print Date 537821 02/26/18 02/26/18 Request for Bids Amendment: 1 CONTACTS Contact Name E-mail Phone Requestor: Annette Waites Annette.Waites@mh.alabama.gov 334-353-7128 Issuer: Annette Waites Annette.Waites@mh.alabama.gov 334-353-7128 Buyer: Annette Waites Annette.Waites@mh.alabama.gov 334-353-7128 Bids will be accepted from: 02/26/18 to: 03/15/18 11:00 AM Bids will be opened: 3/15/18 11:00 AM TO BE COMPLETED BY VENDOR Information in this section should be provided as appropriate. Bid Response must be in ink or typed with original signature and notarization. 1. Delivery: Can be made

_______ days or _______ weeks after receipt of order. 2. Terms: ____________ (Discounts are taken without regard to date of payment.) 3. Prices valid for acceptance within _______ days. 4. Vendor's quotation reference number, if any: ________________ (this number will appear on the purchase order.) 5. E-mail address: ____________________________ Internet Website: ___________________________________ 6. General Contractor's License No: ________________________ Type of G.C. License: ______________________ Return invitation to bid: Regular Mail Courier State of Alabama State of Alabama Alabama Mental Health Alabama Mental Health Purchasing Office Purchasing Office P.O. Box 301410 100 N. Union St. Suite 570 Montgomery, AL 36130-1410 Montgomery, AL 36104 Signature and Notarization Required I have read the entire bid and agree to furnish each item offered at the price quoted. I hereby affirm I have not been in any agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding. Sworn to and ________________________________ ________________________________ VSS Account No. (Must match registration) Authorized Signature (Ink) Subscribed before me this ________________________________ ________________________________ Company Name Type/Print Authorized Name ______ Day of ____________________ ________________________________ ________________________________ Mail Address Title ________________________________ ________________________________ ________________________________ Notary Public City, State, Zip Toll Free Number Term Expiration: ___________________ ________________________________ ________________________________ Phone Including Area Code Fax Number Date Printed: February 26,2018 Page Number: 2 COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 1 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Souffle Cups, Paper, 1-Piece, 3/4 oz, Pleated, Plain, 5,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 2 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Hot/Cold, 8oz, Thin Wall, Fabricated Foam, 1,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 3 Line Type: Item Commodity Code: Date Printed: February 26,2018 Page Number: 3 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Polystyrene, Hot/Cold, 10oz, Flat Bottom, 1,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 4 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Plastic, Cold Drink, 5oz, 2,500 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 5 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Date Printed: February 26,2018 Page Number: 4 Preferred Vendor: ___ Extended Description: Cups, Plastic, 12oz, Flat Bottom, 1,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 6 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Wax Coated Paper, Jazz Print, 7oz, 2,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 7 Line Type: Item Commodity Code: 64000 Quantity: 0.00000 Commodity Description: PAPER AND PLASTIC PRODUCTS, DISPOSABLE Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Date Printed: February 26,2018 Page Number: 5 Spoons, Plastic, 5-7/8" Long, Medium Weight, Individually Wrapped, 1,000 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 8 Line Type: Item Commodity Code: 64040 Quantity: 0.00000 Commodity Description: Multiwall Paper Bags Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Paper Bags, Regular Weight, 12lb Size, 500 per Case Multiwall Paper Bags SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 9 Line Type: Item Commodity Code: 64040 Quantity: 0.00000 Commodity Description: Multiwall Paper Bags Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Paper Bags, Regular Weight, 16lb Size, 500 per Case Date Printed: February 26,2018 Page Number: 6 Multiwall Paper Bags SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 10 Line Type: Item Commodity Code: 47570 Quantity: 0.00000 Commodity Description: Plastic Ware: Bottles; Prescription and Nursing; Cups, Medic Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Medicine, Plastic Graduated 1oz, Premium Plastic, 5,000 per Case Plastic Ware: Bottles; Prescription and Nursing; Cups, Medicine; Jars, Ointment and Dressing; Vials, Medicine; Specimen, Sickness Bags, etc. SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: COMMODITY INFORMATION Group: 1 Default Commodity Group Line: 11 Line Type: Item Commodity Code: 64021 Quantity: 0.00000 Commodity Description: Compostable Food Service Products, Including Biodegradable: Unit: Case Extended Amount: Unit Price: Preferred Vendor: ___ Extended Description: Cups, Plastic, Cold, 3 1/2oz, 2,500 per Case Compostable Food Service Products, Including Biodegradable: Bowls, Covers, Hot/Cold Cups, Cutlery, Dinnerware, Servers, Trays, Napkins and Straws Date Printed: February 26,2018 Page Number: 7 SHIPPING AND BILLING Shipping ADMH- Central Office Contracts & Purchasing Annette Waites...Room 570 100 N Union RSA Union Building Montgomery, AL 36130 Billing ADMH Central Office Accounts Payable Lavonda Blair / 334-242-3799 100 N Union Street RSA Union Building-Suite 568 Montgomery, AL 36130 Delivery Date: Delivery Type: AUTHORITY: The Department of Mental Health, an agency of the State of Alabama, makes purchases under the authority granted in Acts 1965, No. 881, Acts 1984, No. 84-242, and in accordance with the State of Alabama Bid Laws, specifically Code of Alabama 1975, Section 41-16-20. AWARD: The Department of Mental Health reserves the right to: (1) award bids on an “all or none” basis; (2) award bids on an “item by item” basis, unless otherwise specified by bidder: (3) waive any informality in bids: (4) reject any and all bids. BID RESPONSE INSTRUCTIONS: In order to submit a responsible bid, bidder must read and follow all instructions, terms, conditions and specifications. 1. Bid envelope(s)/package(s)/box(es) must be identified with the bid number and opening date. Each individual bid must be submitted in a separate envelope. Responses to multiple bid numbers submitted in the same package that are not in separate envelopes and properly identified will be rejected. The Department of Mental Health does not assume responsibility for late bids for any reason including those due to postal or courier service. Bid responses must be in the Department of Mental Health Office of Contracts and Purchasing prior to the “close date and time” indicated on the bid. 2. Bid responses must be in ink or typed on this document, or replicated in the exact format. Signatures must be handwritten originals in ink or the bid will be rejected. Unless indicated in the bid, all price pages must be completed and returned. If an item is not being bid, identify it as N/B (no bid). Pages should be secured. The Department of Mental Health does not assume responsibility for missing pages. Faxed/emailed bid responses will not be accepted. 3. The unit price always governs regardless of the extended amount. A unit price change must be initialed by the person signing the bid or that line will be rejected. Price changes include but are not limited to cross-out, strike-over, ink-over, white-out, erasure, or any other method changing the price. 4. The Department of Mental Health requires an original and a minimum of two exact copy signed, notarized bid to include any required addendum(s) and documentation. The original and the copy should be submitted together as a bid package. BID REJECTION: Bidders shall not place any qualifications, exceptions, conditions, reservations, limitations, or substitutions in their bid concerning the contract terms and conditions. Any such qualifications, exceptions, conditions, reservations, limitations, or substitutions shall result in rejection of bid. Bids that are improperly submitted or received late will be documented for record will not be returned nor will bidder be notified. The following is a partial list whereby a bid response will be rejected: --Bid number not on envelope/package/box --Bid response with multiple bid numbers in same envelope not properly identified Document Phase Document Description Page 8 18000000772 Final Food Service Disposables of 12 --Bid responses received late --Bid response not signed/not original signature --Bid response not notarized/not original signature of notary/or notary expiration --Bidder notarized own signature --Required information not submitted with bid response --Failure to submit the original bid and two copies --Bid response received from non-subscribed/expired vendor Beason-Hammon Alabama taxpayer and Citizen Protection Act (Act 2011-535 and as amended Act 2012-491) As a condition for award of this bid, the vendor acknowledges the following: “By signing this contract, the contracting parties affirm, for the duration of any agreement that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.” Verification of enrollment in the E-verify program will be required prior to any award to a vendor who employs one or more employees within the State of Alabama. E-verify documentation should be identified with the bid number and the buyer name. Failure to provide documentation within five (5) calendar days of notification will result in the rejection of your bid. To enroll in the E-verify program visit www.dhs.gov/e-verify. CERTIFICATION PURSUANT TO ACT No. 2006-557: Alabama Law (section 41-4-116, Code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting and remitting Alabama state and local sales, use and/or lease tax on all taxable sales and leases in Alabama. By submitting this bid, the bidder is hereby certifying that they are in full compliance with Act No. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. MINORITY VENDOR INFORMATION: Information and assistance to minority and women-owned businesses in acquiring M/ WBE certification may be obtained from the Office of Minority Business Enterprises at www.adeca.alabama.gov. STANDARD TERMS AND CONDITIONS VENDOR REGISTRATION AND SUBSCRIPTION FEE: Vendor may receive bid notices by registering at the State of Alabama vendor self-serve (VSS) portal, Hyperlink: “https://procurement.staars.alabama.gov”. Vendors wishing to respond to bids must be subscribed. Bid responses will not be accepted from non-subscribed vendors. Once registered you may subscribe by clicking the “pay subscription fee” tab at the top of the VSS home page. Payments must be made by credit or debit card. Vendors should provide their VSS Document Phase Document Description Page 9 18000000772 Final Food Service Disposables of 12 assigned number on all bid responses. A vendor’s subscription must be maintained throughout the term of an awarded contract to include renewal periods. INTENT TO AWARD: The State of Alabama Department of Mental Health will issue an “Intent to Award” before the final award is made. The “Intent to Award” will continue for a period of five (5) calendar days, after which the award will be final provided there are no protest. Upon final award, all rights to protest are forfeited. A detailed explanation of this process may be reviewed in the Alabama Administrative Code – Chapter 355-44(14). ALTERNATE BID RESPONSES: Unless stated elsewhere in this Invitation-to-Bid (ITB) the Dept. of Mental Health accept and evaluate alternate bid submittals provided the response meets all bid requirements. Alternates will be considered. When alternate brands and/or product numbers are bid, adequate specifications for evaluation must be submitted with the bid. Final determination as to equal quality of alternate will always be made by the receiving authority. INTERNET WEBLINKS: Internet and/or website links will not be accepted in bid responses as a means to supply any requirements stated in this ITB. SALES TAX EXEMPTION: Pursuant of the Code of Alabama, 1975, Title 40-23-4(A), the State of Alabama is exempt from paying sales tax. An exemption letter will be furnished upon request. FOREIGN ENTITIES – CERTIFICATE OF AUTHORITY: Alabama Law provides that a foreign entity (out of state company/firm) as identified in Section 10A-1-7.01 Code of Alabama 1975, not otherwise exempted by Section 10A-17.02 Code of Alabama Section 1975, may not transact business in the State of Alabama until it obtains a Certificate of Authority from the Secretary of State. To obtain forms for a Certificate of Authority, contact the Secretary of State, Corporate Division, (334) 242-52324. The Certificate of Authority does not prevent the vendor from submitting a bid. BOYCOTT: “Pursuant to Act 2016-312, the contractor hereby certifies that it is not currently engaged in, and will not engage in, the boycott of a person or an entity based in or doing business with jurisdiction with which this state can enjoy open trade.” PRODUCT DELIVERY, RECEIVING AND ACCEPTANCE: In accordance with the Uniform Commerciale Code (Code of Alabama, Title 7), after delivery, the State of Alabama has the right to inspect all products before accepting. The State will inspect products in a reasonable timeframe. Signature on a delivery document does not constitute acceptance by the State. The State will accept products only after satisfactory inspection. FREIGHT: Document Phase Document Description Page 10 18000000772 Final Food Service Disposables of 12 Bid is F.O.B. destination. Any freight charges must be included in the bid prices. Do not include freight as separate line item. The vendor must assume all responsibility for damage in transit. INVOICES: Vendor understands and agrees that it has an affirmative duty to submit invoices accurately and on time. For purposes of this contract, this means that vendor shall submit all invoices by the fifth (5th) day of each month (or the next business day if the fifth falls on a weekend or State holiday) following the rendering of services or product that is required by this contract. ALABAMA PERFERRED VENDOR: A ‘Preferred Vendor” shall be a person, firm, or corporation that is granted priority by meeting all of the following criteria as established by Section 41-16-20, Code of Alabama, 1975 Priority 1. Produces or manufactures the product within the State. Priority 2. Has an assembly plant or distribution facility for the product within the State. Priority 3. Is organized for business under the applicable laws of the State as a corporation, partnership, or professional association and has maintained at least one retail outlet or service center for the product or service within the State for not less than one year prior to the deadline date for the competitive bid. Preferred vendor status must be indicated on the pricing page(s) of your bid in order to be considered for preferred vendor preference. By signing this bid, you affirm that the item(s) indicated meet all three criteria of a preferred vendor. Bid item(s) meeting the criteria of preferred vendor where pricing is within 1% of the lowest compliant bid may be considered for award by the awarding authority. Document Phase Document Description Page 11 18000000772 Final Food Service Disposables of 12 DEPARTMENT OF MENTAL HEALTH FOOD SERVICE DISPOSABLES The purpose of this solicitation is to establish a contract(s) for Food Service Disposables for the Department of Mental Health. This is a line by line contract. The contract shall be for a period of three years with an option to extend for a fourth and fifth year with the same pricing, terms and conditions if requested by the Department and agreed upon by the Contractor. The exact usage for these disposables are unknown at this time. The Department does not guarantee purchases of any line item. The bid price for each item must include shipping cost. The contract(s) resulting from this solicitation may be terminated by the Department or the Contractor by issuing a thirty (30) day written notice of cancellation to the other party. E-Verify Contractor understands that Contractor shall provide a complete copy of e-verify memorandum of understanding (MOU) which is generated when the business entity or employer enrolls in that program, bearing the number assigned to the MOU by Homeland Security: establishing that the business entity has registered to participate in e-verify for the duration of this contract, and shall verify every employee who is registered to be verified according to the applicable Federal rules and regulations. Samples and descriptive literature must be available upon request. Document Phase Document Description Page 12 18000000772 Final Food Service Disposables of 12