SVC-DEBRISMANAGE/2324 - Debris Management Disaster

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type RFP Status Issued Number R2023106 Addendum 1 (SVC-DEBRISMANAGE/2324 - Debris Management Disaster) Issue Date & Time 4/4/2024 03:04:16 PM (ET) Close Date & Time 5/3/2024 03:00:00 PM (ET) Time Left 3 days 11 hours 9 minutes 38 seconds Notes City of Punta Gorda is preparing for future Disasters by entering into Pre-Event Agreements for Debris Removal/Management Services and Ancillary Preparation/Recovery Services. The City will accept proposals from qualified contractors with experience in disaster and debris removal services and the preparation, response, recovery, and mitigation phases of any emergency situation or disaster. It is the intent of City of Punta Gorda to award this contract to one (1) Tier 1 Contractor and one (1) or more Tier 2 Contractor(s). The Contractor(s) will be responsible for all debris operations and recovery services listed within this solicitation. The City reserves the

right to activate pre-event multiple contractors at the same time dependent upon the severity of the storm and the availability of the contractors. Contact Information Name Address Procurement Division 326 W Marion Avenue Punta Gorda, FL 33950 USA Phone (941) 575-3366 Fax (941) 575-3340 Email pgpurch@pgorda.us Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 1 items in 1 pages Bid Invitation (please login to view this document) Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 10 items in 1 pages R2023106A1E1.pdf (please login to view this document) Addendum #1324 KB R2023106A1E2.xlsx (please login to view this document) Schedule of Values - Addendum #147 KB R2023106Notice.pdf Notice of Availability662 KB R2023106D.pdf (please login to view this document) Solicitation Document 2.49 MB R2023106E2 - Right of Way Zone Map.pdf (please login to view this document) Right of Way Zone Map1.50 MB R2023106E3 - Canal Waterway BSI Map.pdf (please login to view this document) Canal Water Way Map Burnt Store Isles2.37 MB R2023106E4 - Canal Waterway PGI Map.pdf (please login to view this document) Canal Water Way Map Punta Gorda Isles7.41 MB R2023106E5 - Alleys Map.pdf (please login to view this document) Alley Map2.76 MB R2023106E6 - Parks Map.pdf (please login to view this document) Parks Map 2.02 MB R2023107E7 - Facilities Map.pdf (please login to view this document) Facilities Map 743 KB Bid Questions Question RECEIVED 4/15/2024 VIA EMAIL 4:46 PM We are in the process of finalizing our proposal and are entering the pricing into the provided excel spreadsheet and line items B.48-B.57 are locked and will not allow us to enter dollar amounts. Would the City be able to provide an updated excel spreadsheet?? AnswerAN ADDENDUM IS CURRENTLY BEING COMPOSED WITH AN UPDATED SCHEDULE OF VALUESSubmitted4/19/2024 04:56:50 PM (ET) Question RECEIVED 4/15/2024 VIA EMAIL 4:46 PM We are in the process of finalizing our proposal and are entering the pricing into the provided excel spreadsheet and line items B.48-B.57 are locked and will not allow us to enter dollar amounts. Would the City be able to provide an updated excel spreadsheet?? AnswerAN ADDENDUM IS CURRENTLY BEING COMPOSED WITH AN UPDATED SCHEDULE OF VALUESSubmitted4/19/2024 04:56:50 PM (ET) Question RECEIVED VIA EMAIL 4/18/2024 12:54 PM We're encountering issues updating the Category B Spreadsheet as line items #57-68 are not allowing updates. It seems like the spreadsheet is locked. Kindly confirm. AnswerNot AnsweredSubmitted4/19/2024 11:21:23 AM (ET) Question received via email - 4/18/2024 12:56 PMPlease find additional questions regarding the subject solicitation for review. Does the City currently have a disaster debris monitoring firm under contract, and if so, with which company(ies)? Section (u) ROW White Goods Debris Removal (#3) States, “All white goods containing food items shall be contaminated in accordance with local, state, and federal law prior to recycling.” Please confirm white goods should be uncontaminated and if the scope of work includes the removal of putrescent waste. Will this contract be used to perform services on any state roads within the City in lieu of the FDOT performing those services? If the answer to the previous question is yes, does the City have a pre-existing Memorandum of Understanding (MOU) or Mutual Aid agreement with FDOT that authorizes the City to perform debris removal services on state roads? Does the City want the signed Addenda included with our proposal or will acknowledging the Addenda on Bidder’s Response Form be suffice? Page 9. Paragraph C. Bond Requirements. Are the below requirements required at the time of submittal or at the time when the Performance and Payment Bond is issued?i) If the bonding entity is a Florida entity, it must provide evidence of the following:1. The entity maintains a rating of A-or better with A.M. Best; and2. The entity provides an audited financial statement or a Statement of Financial Condition, prepared in accordance with standards established by the American Institute of Certified Public Accountants, upon initial application and upon subsequent requests; and3. The entity provides a letter of good standing or a Certificate of Authority from the State of Florida Department of Financial Services.ii) If the bonding entity is an out-of-state or out-of-country entity, it must provide evidence of the following:1. The entity maintains a Florida registered agent; and2. The entity consents to jurisdiction in Charlotte County, Florida in the event of litigation; and3. The entity maintains a rating of A- or better with A.M. Best; and4. The entity provides an audited financial statement or a statement of Financial Condition, prepared in accordance with standards established by the American Institute of Certified Public Accountants, upon initial application and upon subsequent requests: and The entity provides a letter of good standing or a Certificate of Authority from the State of Florida Department of Financial Services. 7. Page 15, Article 7 – Invoicing/Payment Terms Paragraph D. Invoices (2) indicates that Invoices must include copies of all AnswerAn Addendum is currently being composed and will be posted as soon as possible. Submitted4/19/2024 11:20:29 AM (ET) Question In the Submittal Requirements table under Tab 1 on page 77 there is a requirement to download and print the “Bid Document” from www.pgorda.com, complete and submit. We cannot find a document with that name on the site. Can you verify that this is referring to the forms contained within the “Solicitation Document” with the file name of R2023106D if we are submitting electronically. If not, can you please specify what document this is referring to and where we can find the document? RECEIVED VIA EMAIL 4/15/2024 2:57 PM AnswerAn Addendum is being composed and will be posted as soon as possible Submitted4/19/2024 11:17:22 AM (ET) Question I have read the above-mentioned RFP and have the following questions: Can you please clarify how the formulas in section A.8 of the pricing spreadsheet are set up? For line items 42, A.8.4, it is clear that the total in Column F is equal to C43*(15,000*64). The same formula is apparent in Row 44, Item A.8.5. But the formula in Row 40, Item A.8.1 is unclear. Can you please clarify if the formula should actually read D43*(15,000*64)? Are we able to provide an Accord form from our insurance provider to fulfill the insurance letter requirements on page 31, Section 2e?received via email 4/15/24 2:46 pm Answer An addendum is currently being composed and will contain an updated schedule of valuesSubmitted4/16/2024 01:49:42 PM (ET) Question The scope of work dictates that the debris resulting from the removal of hazardous trees and hanging limbs will have a unit rate per tree which includes hauling the resulting debris to DMS or final disposal site. This would require collection trucks to follow the tree removal crews and ONLY pick up debris from their work, thereby skipping piles of debris and leaving it on the street to be picked up by another collection truck.The typical method is to price hazardous trees and hanging limbs as a “cut only” rate and to place the resulting debris in the ROW for collection as vegetative debris. This method frees up collection trucks and expedites the collection process. Will the City consider changing the scope to allow for the debris from removing hazardous leaning trees and hanging limbs to be placed in the ROW to be collected and paid for as regular vegetative debris? AnswerAn addendum will be posted along with an extension of the due date Submitted4/15/2024 01:54:38 PM (ET) Question Section 6(c) states that, “The Contractor shall not accept, solicit, or contract any local work with other governments, private businesses, homeowners, or others while actively performing debris management services for the City during an emergency event, without the express written consent from the City.” P&J has contracts throughout the State of Florida for disaster debris and removal, could the City please clarify if P&J will be allowed to perform services under its other contracts in the event that multiple areas are effected by a disaster event. AnswerAn addendum will be posted along with an extension of the due dateSubmitted4/15/2024 01:33:04 PM (ET) Question What liquidated damages will apply to this contract? AnswerAn addendum will be posted along with an extension of the due dateSubmitted4/15/2024 01:32:20 PM (ET) Question Will the City allow for the negotiation of the terms and conditions of the contract? AnswerAn addendum will be posted along with an extension of the due dateSubmitted4/15/2024 01:32:13 PM (ET) Items 1 - 10 shown of 25 • Page 1 of 2 shown First < 1 2 3 > Last Bid Event Participation Activity Activity DateActivity NameDescription Data pager Data pager 1 Page size: PageSizeComboBox select102050 1 items in 1 pages 4/10/2024 10:00:00 AM (ET) NON-Mandatory Pre-submittal Conference NON-Mandatory Pre-submittal Conference will be held on April 10, 2024, at 10:00 am ET – Procurement Conference Room, 126 Harvey St – 2nd Floor, Punta Gorda, FL Bid Event Non-Participation Activity Activity DateActivity NameDescription Data pager Data pager 1 Page size: PageSizeComboBox select102050 2 items in 1 pages 4/9/2024 03:00:00 PM (ET) Solicitation Package Protest Period WRITTEN NOTICE OF PROTEST. Any person or Bidder who is adversely affected by the City's Solicitation Package contents shall file a written notice of protest with the Procurement Manager within 72 hours after the posting and release of the Solicitation Package by the City. Saturdays, Sundays, and City holidays shall be excluded in the computation of the 72-hour time periods provided by this paragraph. FORMAL WRITTEN PROTEST. The formal written protest shall be filed within 5 business days after the date the notice of protest is filed. The formal written protest shall state with particularity the facts and laws upon which the protest is based. WAIVER OF RIGHTS. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of the vendor's rights to protest the Solicitation Package.4/15/2024 03:00:00 PM (ET) Questions and Clarification Period Bidders shall address all questions and request clarification for a Solicitation Package to the Purchasing Agent. Questions shall be submitted via email, fax or hard copy and shall be received by the question and clarification deadline stated above and on page 1 in the Solicitation Document (or as may be amended by Addenda). All answers to questions submitted will be published and answered in a manner that all bidder will be able to view. WAIVER OF RIGHTS. Failure to post a question or request for clarification by the established date and time shall constitute a waiver of the Bidderâ??s rights to protest the Solicitation Package, inclusive of addenda. Event Invitations Supplier NameCityStateContact Data pager Data pager 12345678910... Page size: PageSizeComboBox select10152050 746 items in 50 pages 101 MobilitySarasotaFL 1-800-Pack-RatWake ForestNCSamuel1-844-Junk RatNewarkNJDina Gil1st Class Roofing, Inc.AuburndaleFL 2 JN Consulting IncTampaFLRenee Brown4 Corners CreativeFort MyersFLTy Belford8-koi, Inc.MelbourneFLMaricza Torres911 PROTECTION CORPMIAMI LAKESFLEDGARDO DIAZA & M Business Solutions, LLCBunnellFL A&P Consulting Transportation Engineers, CorpDoralFLAntonio G. AcostaA.D.A. Engineering, Inc.DoralFLWendy GomezA-1 American FenceorangeTXTeddy BreauxA2 Group IncPort CharlotteFLA.J. RibasAB Design, Inc.RichmondVAGladys BrennerABC Transfer, IncClewistonFL