CONTRACT PURCHASE ORDER FOR THE RENTAL OF VARIOUS PASSENGER VEHICLES INCLUDING CARS AND MINI-VANS REQUIRED ON AN "AS NEEDED" BASIS

PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR THE RENTAL OF VARIOUS PASSENGER VEHICLES INCLUDING CARS AND MINI-VANS REQUIRED ON AN "AS NEEDED" BASIS. *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS- FAILS TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET- FAILS TO PROVIDE PRICING AND LEAD TIME PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON MARCH 28, 2024. ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MARCH 21, 2024. ***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING. PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE. PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A TWO (2) YEAR PERIOD ("INITIAL TERM") EFFECTIVE IMMEDIATELY UPON ISSUANCE

OF A PGW CONTRACT PO THROUGH MARCH 31, 2026, WITH AN OPTION TO RENEW FOR UP TO TWO (2) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM". VEHICLE DROP OFF ADDRESS:TRANSPORTATION: 5000 SUMMERDALE AVENUE, PHILADELPHIA, PA 19124 BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. VENDOR MUST PROVIDE THE LOWEST LUMP SUM FOR LOCAL AND NATIONAL UNIT PRICING WITHIN THE CONTIGUOUS UNITED STATES. VENDOR MUST PROVIDE PRICING, LOCATED IN THE PRICING TAB ON THE PROCUREWARE PORTAL, SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35357. PGW WILL EVALUATE AND CONSIDER PRICE INCREASES IN THE SUBSEQUENT CONTRACT RENEWAL PERIOD(S) IF THE FOLLOWING CONDITIONS ARE MET. THIS WILL NOT GUARANTEE THE ACCEPTANCE OF THE PRICE INCREASE AND THE CONTRACT MAY BE SENT OUT FOR COMPETITIVE RE-BIDDING IF PRICE INCREASES ARE NOT ACCEPTED BY PGW. PRICE INCREASES/DECREASE REQUIREMENTS:ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. FOR THE INITIAL TERM OF TWO (2) YEARS; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT TWO (2) ONE (1) YEAR PERIODS THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS. VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT: NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM. PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN. THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL.RICHMOND@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION. FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING: IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM. FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM. THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS. NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S). ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. THE TYPES OF VEHICLES LISTED IN THE PRICING TAB IN THE PROCUREWARE PORTAL REPRESENT TYPICAL VEHICLES RENTED BY PGW. THE VEHILCES ON THE PRICING TAB WILL BE USED TO DETERMINE OVERALL PRICING AND AWARD INFORMATION. VEHICLES TO BE RENTED ARE NOT LIMITED TO THOSE LISTED ON THE PRICING TAB. IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES. ADDITIONAL NOTES:(1) THE BASIS OF AWARD SHALL BE BASED ON THE MOST RESPONSIVE BIDDER WHO PROVIDES THE LOWEST LUMP SUM FOR LOCAL AND NATIONAL UNIT PRICING WITHIN THE CONTIGUOUS UNITED STATES OF THIS RFQ. (2) ANY CONTRACT PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.(3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980(5) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.REGISTERED COMPANIES INVITED TO PARTICIPATE IN REQUEST FOR QUOTATIONS SHOULD REVIEW ALL TABS IN PROCUREWARE BEFORE SUBMITTING A RESPONSE/QUOTE:-“DESCRIPTION” TAB - PLEASE INDICATE YOUR COMPANY'S INTENT TO BID.-”BID DOCUMENTS” TAB – DOWNLOAD THE SEALED BID PACKET TO COMPLETE-“CLARIFICATIONS” TAB – ASK QUESTIONS PERTAINING TO PGW’S REQUEST- “RESPONSE” TAB: QUESTIONS- ANSWER QUESTIONS AND UPLOAD THE COMPLETED SEALED BID DOCUMENT. PRICING – ENTER YOUR COMPETITIVE PRICING-“CALENDAR” TAB – DISPLAYS EVENTS FOR THE RFQ Number 35357 Title CONTRACT PURCHASE ORDER FOR THE RENTAL OF VARIOUS PASSENGER VEHICLES INCLUDING CARS AND MINI-VANS REQUIRED ON AN "AS NEEDED" BASIS Available Date 3/14/2024 4:00 PM Clarification Deadline 3/21/2024 2:00 PM Due Date 3/28/2024 2:00 PM Contact Information Michael Richmond, Buyer 1, Michael.Richmond@pgworks.com Bid Type RFQ