Landscape Maintenance for the Housing and Gas Tax Sites PM 2425-04

Project Title Landscape Maintenance for the Housing and Gas Tax Sites PM 2425-04 Invitation # 1747 Bid Posting Date 04/08/2024 5:47 PM (PDT) Project Stage Bidding Bid Due Date 04/25/2024 3:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File Bid Bond Non-Collusion Form (required) General Attachment Type of Award Lump Sum Categories 93437 - Irrigation Systems Maintenance And Repair 98800 - Roadside, Grounds, Recreational And Park Area Services 98836 - Grounds Maintenance: Mowing, Edging, Plant (Not Tree) Trimming, Etc. 98889 - Weed And Vegetation Control (Including Aquatic Weed Control) License Requirements C-27 Department Public Works Address 1425 South Bon View Ave Ontario, California 91761 County San Bernardino Bid Valid 120 Calendar Days Liquidated Damages N/A Estimated Bid Value Start/Delivery Date July 1st, 2024 Project Duration 3 years + 2 option years at the City's discretion Bid Bond Bid Bond 10.00% Payment Bond 100.00%

Performance Bond 100.00% Pre-Bid Meeting Information Pre-Bid Meeting Yes - Mandatory Pre-Bid Meeting Date 04/10/2024 11:00 AM (PDT) Pre-Bid Meeting Location a Mandatory pre-proposal meeting to be held on April 10th, from 11:00am to 12:00pm at 1425 S. Bon View Ave, Ontario, CA 91761. Failure to attend this meeting will preclude a firm from submitting a proposal. Online Q&A Online Q&A Yes Q&A Deadline 04/17/2024 3:00 PM (PDT) Contact Information Contact Info Purchasing 909 395-2012 purchasing@Ontarioca.gov Bids to Owner's Agent Description Scope of Services The City is seeking bids for qualified contractors with demonstrated experience in providing similar projects for landscape maintenance and weed abatement services in various Housing and Gas Tax sites. Other Details Bidder must comply with SB854 - Public Works Contractor Registration Program. Public Works Contractor Registration Program. Bidder may begin bid process at any time prior to the bid deadline. Information entered is viewable only to bidder and may be saved, changed, or withdrawn up until the deadline. Upon selection and notification of award, contractor will be required to submit a Payment Bond and a Performance Bond each for 100% of the total bid amount. Notes The bidder is solely responsible for on time submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the bid management system indicating that the bid was successfully submitted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder's sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City's Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices This is a State Prevailing Wage Project. List all subcontractors being paid in excess of 1⁄2 of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the work It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. Award of contract will be made by City Council. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. List of pre-bid meeting attendees will be available in the bid management system. Attendees must be registered as a vendor in order to be listed. The City has established a local preference to vendors located within the City limits of Ontario a 1 3/4% advantage in the City's determination of low bid, and a 3/4% advantage of vendors outside the City but within the County of San Bernardino. Local Programs & Policies Place eBid