324-60 – Clerk Record Book Preservation (Clerk)

SOILD WASTE OPERATIONS/WASTE TRASPORTATION OPENING: FRIDAY, APRIL 12, 2024 AT 4:30 PM SCOPE Daviess County Fiscal Court is seeking a qualified vendor to operate the public Solid Waste Transfer Station and Convenience Center in the City of Henderson, Kentucky and transport solid waste from there to the West Daviess County Landfill. GENERAL COMPLIANCE NOTE TO PROPOSERS: Proposal submission does not constitute an agreement or a contract with Daviess County Fiscal Court. DEFINITIONS: I. The term “County” means Owner and Daviess County, Kentucky and its designated representatives. II. The term “Vendor” means Supplier, Contractor, Proposer, Bidder, Participant and Seller and includes designated representatives. III. The term “Agreement/Contract” means Binding Agreement, Contract, Request for Purchase, Request for Proposal, Order. NO RESPONSE: Proposers unable or unwilling to submit a Proposal should immediately return the “Proposer Response Form” only with “No Response” marked clearly on

the outside of the envelope. Any Proposer not submitting a Proposal is encouraged to indicate the reason(s) for not participating. ALTERNATE PROPOSALS: It is not the intention of the specifications contained herewith to eliminate any Proposer; however, quoted items must equal or exceed stated specifications. INDICATION OF COMPLIANCE: The Proposer shall indicate compliance with either a “Yes” or a “No” for each item specification. Blank spaces shall be considered non-compliance. Any deviation from the specification or where submitted literature does not fully support meeting the specification(s) must be clearly cited on the attached page labeled “EXCEPTIONS TO PROPOSAL SPECIFICATIONS AND/OR COMMENTS.” No deviation below “minimum” specifications will be accepted. Additional Information: While not necessary, the Proposer may include any product brochures, software documentation, sample reports, or other documentation that may assist Daviess County Fiscal Court in better understanding and evaluating the Proposer’s response. Additional documentation shall not serve as a substitute for other documentation which is required by the Request for Proposals (RFP) to be submitted with the Proposal. At the time of submission, each Proposer will be presumed to have read the scope and be thoroughly familiar with the project plans and contract documents (including any and all addenda). The failure or omission of any Proposer to examine any form, instrument, or document shall in no way relieve any Proposer from any obligation with respect to this Proposal. All Proposals and submitted information becomes the property of the Daviess County Fiscal Court and will not be returned to the Proposer. http://www.daviessky.org/ Page 2 of 15 REQUEST FOR PROPOSAL SOLID WASTE OPERATIONS/WASTE TRANSPORT PROPOSAL SUBMISSION: All pages of the original signed hardcopy shall be initialed in ink on the lower right-hand corner. Typed quotation sheets are preferred; however, if hand written, the sheets must be legible and in ink. Any pricing information that is illegible may result in the rejection of the Proposal. The Proposer must submit one original signed hardcopy. This must be sealed in a container with the project name, the Proposer’s name, and the opening date clearly marked on the outside of the container. The Proposal shall be addressed and delivered to Daviess County Fiscal Court, Attention: Purchasing, 212 St. Ann Street, Room 202, Owensboro, KY 42303 prior to Proposal opening. ANY PROPOSALS NOT RECEIVED PRIOR TO THE SCHEDULED OPENING DATE AND TIME WILL BE REJECTED. FAILURE TO SUBMIT REQUIRED DOCUMENTATION: Failure to submit ALL forms and information required in this RFP may be grounds for disqualification. LIABILITY: Daviess County Fiscal Court is not liable for any expenses incurred during the preparation of Proposals. KENTUCKY OPEN RECORDS LAW: At the time a Proposal is submitt