CONTRACT: Elevator Maintenance and Repair Services

Page 1 of 16 Contractor Initials ________ Date ________ STATE OF NEW HAMPSHIRE BID TRANSMITTAL LETTER Date: ___________________ Company Name: ________________________________________ Address: _________________________________________________________ _________________________________________________________ To: Point of Contact: Erica Brisson Telephone: (603)-271-7272 Email: NH.Purchasing@das.nh.gov RE: Bid Invitation Name: Elevator Maintenance and Repair Services Bid Number: 2402-21 Bid Posted Date (on or by): November 16, 2020 Bid Closing Date and Time: February 10, 2021 @ 10:00 AM (EST) Dear Ms. Erica Brisson: [Insert name of signor]_____________________________, on behalf of _____________________________ [insert name of entity submitting bid (collectively referred to as “Vendor”) hereby submits an offer as contained in the written bid submitted herewith (“Bid”) to the State of New Hampshire in response to BID # 2402-21

for Elevator Maintenance and Repair Services at the price(s) quoted herein in complete accordance with the bid. Vendor attests to the fact that: 1. The Vendor has reviewed and agreed to be bound by the Bid. 2. The Vendor has not altered any of the language or other provisions contained in the Bid document. 3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above. 4. The prices Vendor has quoted in the Bid were established without collusion with other vendors. 5. The Vendor has read and fully understands this Bid. 6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or principal officers (principal officers refers to individuals with management responsibility for the entity or association): a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled; b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20; c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation; d. Is currently debarred from performing work on any project of the federal government or the government of any state; e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state; f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency, board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency, board, or commission is charged with implementing; g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled; h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section; i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year. Authorized Signor’s Signature _______________________________ Authorized Signor’s Title ________________________ NOTARY PUBLIC/JUSTICE OF THE PEACE COUNTY: ___________________________ STATE: ______________ ZIP: _________________ On the _____ day of _______________, 2021, personally appeared before me, the above named ________________________, in his/her capacity as authorized representative of ________________, known to me or satisfactorily proven, and took oath that the foregoing is true and accurate to the best of his/her knowledge and belief. In witness thereof, I hereunto set my hand and official seal. _________________________________________________________ (Notary Public/Justice of the Peace) My commission expires: _________________________________________________________ (Date) mailto:NH.Purchasing@das.nh.gov Page 2 of 16 Contractor Initials ________ Date ________ Form P37-A REQUEST FOR BID FOR ELEVATOR MAINTENANCE AND REPAIR SERVICES FOR THE STATE OF NEW HAMPSHIRE PURPOSE: The purpose of this bid invitation is to establish a contract(s) for Elevator Maintenance and Repair Services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract. INSTRUCTIONS TO VENDOR: Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section (detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, sign, and notarize page one of the bid invitation. BID SUBMITTAL: All bids shall be submitted on this form (or an exact copy), shall be typed or clearly printed in ink, and shall be received on or before the date and time specified on page 1 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201. BID INQUIRIES: Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant. Questions shall be submitted by E-mail to Erica Brisson at the following address: Erica.Brisson@das.nh.gov Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question. BID DUE DATE: All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification. ADDENDA: In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is: https://apps.das.nh.gov/bidscontracts/bids.aspx TIMELINE: The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date. mailto:NH.Purchasing@DAS.NH.Gov mailto:Erica.Brisson@das.nh.gov https://apps.das.nh.gov/bidscontracts/bids.aspx Page 3 of 16 Contractor Initials ________ Date ________ 11/16/2020 Bid Solicitation distributed on or by 01/14/2021 Last day for questions, clarifications, and/or requested changes to bid 02/10/2021 10:00 AM (EST) Bid Closing 07/01/2021 Implementation of Contract TERMS OF SUBMISSION: All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format. CONTRACT TERM: The term of the contract shall commence July 1, 2021 or upon execution by the Commissioner of the Department of Administrative Services, whichever is later, through June 30, 2024 a period of approximately three (3) years. The contract may be extended for an additional two (2) one-year extensions thereafter under the same terms, conditions and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Commissioner of the Department of Administrative Services. The maximum term of the contract (including extensions) shall not exceed five (5) years. CONTRACT AWARD: The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost by county, with the exception of the Department of Administrative Services, Bureau of Court Facilities locations will be awarded by the lowest cost in total. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s). Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel. NOTIFICATION AND AWARD OF CONTRACT(S): Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s). Page 4 of 16 Contractor Initials ________ Date ________ Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. LIABILITY: The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: Generally, the full contents of any bid or proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning bids or proposals, including but not limited to pricing or scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G: 37. To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not limited to, NH RSA Chapter 91-A (the “Right-to-Know” Law), the State shall, after final negotiations with the selected vendor are complete, attempt to maintain the confidentiality of portions of a bid or proposal that are clearly and properly marked by a bidder as confidential. Any and all information contained in or connected to a bid or proposal that a bidder considers confidential shall be clearly designated in the following manner: If the bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. The State will generally assume that a bid or proposal submitted without an additional redacted copy contains no information which the bidder deems confidential. Bids and proposals which contain no redactions, as well as redacted versions of submissions that have been accepted by the State, may be released to the public, including by means of posting on State web sites. The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal or related material, which is not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the bidder waives any claim of confidentiality as to any portion of a response to this RFB or RFP that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid, proposal, attachment or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal and if disclosure is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, bidders acknowledge and agree that the State may disclose any and all portions of the proposal or related materials which is not marked as confidential. In the case of bids, proposals or related materials that contain portions marked confidential, the State shall assess what information it believes is subject to release; notify the bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall not be released; and notify the bidder of the date it plans to release the materials. The State is not obligated to comply with a bidder’s designation regarding confidentiality. The State shall have no obligation to advise a bidder that an https://apps.das.nh.gov/bidscontracts/bids.aspx Page 5 of 16 Contractor Initials ________ Date ________ individual or entity is attempting to electronically access, or has been referred to, materials which have been made publicly available on the State’s web sites. By submitting a bid or proposal, the bidder agrees that unless it obtains and provides to the State, prior to the date specified in the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may release the information on the date specified in the notice without any liability to the bidder. Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its staff concerning specific responses to this bid invitation from the time this bid is published until the closing date for responses. TERMINATION: The State of New Hampshire shall have the right to terminate the contract at any time with written notice to the successful Vendor a thirty (30) day written notice. VENDOR CERTIFICATIONS: All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shall have a completed VENDOR CERTIFICATIONS: All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities (this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary of State to conduct business in the State of New Hampshire. • STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing • NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: http://sos.nh.gov/Corp_Div.aspx • CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work. • CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A. BID PRICES: Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving https://das.nh.gov/Purchasing http://sos.nh.gov/Corp_Div.aspx Page 6 of 16 Contractor Initials ________ Date ________ dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer AUDITS AND ACCOUNTING: The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations. USAGE REPORTING: The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter Bureau of Procurement Services, Erica Brisson and sent electronic to Erica.Brisson@das.nh.gov. At a minimum, the Report shall include: • Contract Number • Utilizing Agency and Eligible Participant • All Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.) • Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and services sold. This report shall include but not be limited to: o Percentage of recycled materials contained within finished products o Percentage of waste recycled throughout the manufacturing process o Types and volume of packaging used for transport o Any associated material avoided and/or recycled as applicable under contract o A standardized reporting form will be provided after contract award • Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant. • Preferred in Excel format ESTABLISHMENT OF ACCOUNTS: Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under the “Delivery Time” section of this bid invitation, as if an account already exists for the agency. ELIGIBLE PARTICIPANTS: Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities. PAYMENT: Payment method (P-Card or ACH). Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State mailto:Erica.Brisson@das.nh.gov Page 7 of 16 Contractor Initials ________ Date ________ Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm Eligible participants shall negotiate their own payment methods with the successful Vendor. INVOICING: Invoices shall be submitted to the corresponding State agency after completion of work. TERMS OF PAYMENT: Payment shall be made in full within thirty (30) days after receipt of the invoice and acceptance of the corresponding goods and/or services to the State’s satisfaction. VENDOR RESPONSIBILITY: The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract. All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at: https://das.nh.gov/Purchasing/vendorresources.aspx. It is a prospective Vendor’s responsibility to access our VENDOR RESPONSIBILITY: The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid and any resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response. In preparation of a bid response, the prospective Vendor shall: • Provide pricing information as indicated in the “Offer” section; and • Provide all other information required for the bid response (if applicable); and • Complete the “Vendor Contact Information” section; and • Add applicable prospective Vendor information to the “Transmittal Letter” form, and sign the form in the space provided. The Transmittal Letter form must be signed under oath and acknowledged by a notary public or justice of the peace in order for the bid response to be considered. IF AWARDED A CONTRACT: The successful Vendor shall complete the following sections of the attached Agreement State of New Hampshire Form #P-37: Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature (witnessed by a Notary Public or Justice of the Peace) Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor) Section 1.13 Acknowledgement (completed or verified by the Notary Public or Justice of the Peace) • Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37. • Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A. • If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly https://www.nh.gov/treasury/state-vendors/index.htm https://apps.das.nh.gov/bidscontracts/bids.aspx Page 8 of 16 Contractor Initials ________ Date ________ incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State. SPECIFICATIONS: Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein. SITE VISITATION: Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete annual maintenance agreement. SCOPE OF SERVICES: Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein. ELEVATOR TESTING/INSPECTIONS: The Vendor shall perform all required State of New Hampshire inspections and safety tests, one (1) year, three (3) year and five (5) year as determined by the State of New Hampshire, Department of Labor. ANNUAL INSPECTIONS The Annual Inspection shall be done on the anniversary date (month it is due), which includes Firefighters Emergency Operation (fire recall), with smoke detectors and heat detectors, at the same time. The successful Vendor must have at their disposal the proper equipment to service the proprietary elevators in the State system. (i.e. Dover, Dmc, Schindler microprocessors, etc.) The Vendor will regularly and systemically examine the elevators, including oiling and cleaning machine, motor and controller, and other required items; cleaning of car tops and pits, hoist ways, door tracks, and other hoist way equipment; greasing or lubricating guide rails; minor adjustments and parts replacement disclosed as reasonably necessary at the time of regular examinations due to normal wear and tear to insure the safety and reliability of the elevators. All other work will be requested and authorized by the maintenance personnel representing the utilizing agency. FIRE RECALL TEST As part of the annual inspection, the Vendor shall coordinate with the State Agency and the Fire Alarm Company selected by the State, a fire recall test on the elevator. To accomplish the Fire Recall Test the responsibilities of the parties shall be as follows: THE ELEVATOR COMPANY SHALL – be responsible for inspecting the elevator equipment, which includes the elevator machine room, elevator pit, elevator hoist way and elevator car. The inspection also includes the hoist way structure, machine room structure for fire rating. The elevator company inspector shall witness the testing of the related fire initiating devices for the elevator that includes each elevator lobby, associated machine room, elevator pit and elevator hoist way. The cost for all actions stated above to accomplish the annual inspection shall be included as part of the monthly fee submitted in the Elevator Testing/Inspection portion of this bid. Note: The Elevator Company shall be responsible for any fees for the fire alarm company due to the Elevator Company’s late arrival, no show or late cancellation. THE OWNER (STATE AGENCY) SHALL - be responsible to provide and schedule a fire alarm company to work in conjunction with the Elevator company for the testing of Firefighters Emergency Operation (fire recall and shunt trip). All cost associated with and charged by the fire alarm company to provide this test the alarm system deemed necessary to accomplish this part of the elevator annual inspection shall Page 9 of 16 Contractor Initials ________ Date ________ be at no additional cost to the State. Note: The Elevator Company shall be responsible for any fees for the fire alarm company due to the Elevator Company’s late arrival, no show or late cancellation. THE FIRE ALARM COMPANY SHALL - administer testing of the Firefighters Emergency Operation (fire recall and shunt trip) in conjunction with the elevator company. The elevator company inspector shall witness the testing of the related fire initiating devices for the elevator that includes each elevator lobby, associated machine room, elevator pit and elevator hoist way. The fire alarm company shall invoice the elevator company for their testing of the fire alarm equipment. Any necessary repairs to the fire alarm equipment will fall under the fire alarm maintenance and repair contract. FIVE (5) YEAR LOAD TEST If a five (5) year load test is required for an elevator, the Vendor will coordinate that test into the annual inspection during the anniversary date required. Pricing for the load test will be included in the monthly rate cost entered by the Vendor in the Offer Section. All Testing/Inspection costs shall be incorporated into the monthly rate cost offered. INSPECTION REQUIREMENTS / SPECIFICATIONS • HYDRAULIC PASSENGER AND FREIGHT Hydraulic passenger and freight to be maintained and inspected to ASME A17.1 per NH RSA 157-B: 3 and 4, also Administrative Rule Part Lab 1302. • ELECTRIC (CABLE) PASSENGER, FREIGHT AND DUMBWAITER Electric (cable) passenger, freight and Dumbwaiter to be maintained and inspected to ASME A17.1 per NH RSA 157-B:3 and 4, also Administrative Rule Part Lab 1302. • ACCESSIBILITY LIFTS: Accessibility Lifts To be maintained and inspected to ASME A17.1 and A18.1 (after 1998) per NH RSA 157-B: 3 and 4, also Administrative Rule Part Lab 1302. SPEICAL REQUIREMENTS FOR COURT FACILITIES AND DEPARTMENT OF CORRECTIONS: • Two types of services shall be required under this contract; Elevator Testing/Inspecting and monthly Elevator Service and Repairs. • ANNUAL INSPECTIONS: The Annual Inspection shall be done on the anniversary date (month it is due), which includes Firefighters Emergency Operation (fire recall), with smoke detectors and heat detectors, at the same time. This work must be conducted during off hours beginning at 4:00 PM and not incur overtime or additional fees. • The Vendor shall do all the work and furnish all the materials, tools, equipment, transportation, and safety devices necessary to perform the work during regular hours and in the manner and time specified. Included in this contract we request that all florescent tubes in cars to be changed to LED lights. If additional work is required, a written proposal must be submitted for approval that includes cost of materials with no more than a 15% markup, proof of cost must be included with proposal. This includes the Department of Administrative Services. EMERGENCY REPAIR REQUIREMENTS: Vendor shall supply a statewide emergency response 800 phone number(s) which shall be monitored 24/7/365, for emergency situations. RESPONSE TIME: The Vendor shall respond to service calls per the following requirements: • Emergency calls shall be returned within one (1) hour (24/7/365) • If on-site service is required on an emergency basis Vendor shall arrive on-site anywhere in the State within two (2) hours except for Coos County. For on-site service for emergency calls in Coos County Vendor shall be on-site within four (4) hours Page 10 of 16 Contractor Initials ________ Date ________ • Non-Emergency calls shall be returned within one (1) business hour 8AM-5PM weekdays • If on-site service is required for a non-emergency call, Vendor shall arrive on-site anywhere in the State within one (1) business day, or as mutually agreed up with the requesting agency. The Agency placing the service call shall determine whether the situation constitutes an “Emergency” or a “Non-Emergency”. REPAIR PARTS: Request to repair and/or replace parts shall be approved by the Agency Administrator, or their designated representative(s). Materials, including testing and inspection work shall be invoiced to the agencies at net price plus a markup not to exceed 10% above Vendor’s cost (hydraulic fluid to be billed under this format). All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and fluids shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the Administrator, or their designated representative(s). Rebuilding equipment (i.e. electric motors) shall be accomplished when authorized by the agency. Total cost charged for rebuilding by a sub-contractor plus a mark-up not to exceed 15% shall be allowed. Vendor shall provide copy of subcontractor’s actual invoice upon request. Replaced or discarded components will become the property of the Vendor. GENERAL REQUIREMENT: Should the Vendor make any changes to State equipment as a result of any services provided, Vendor shall provide two (2) copies of all original and/or any marked up or otherwise altered prints, drawings and wiring diagrams to the requesting agency. Drawings shall be provided to the agency in a mutually agreeable time frame with the agency having final approval. Unless otherwise specified herein, all services performed under this contract(s) shall be performed between the hours of 7:30 A.M. and 4:00 P.M unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State). The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State. The Vendor or their personnel shall not represent themselves as employees or agents of the State. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State. All personnel shall observe all regulations or special restrictions in effect at the State Agency. Page 11 of 16 Contractor Initials ________ Date ________ The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work. WARRANTY REQUIREMENTS: The successful Vendor shall be required to provide warranties on all equipment provided by the Vendor for a period of not less than one (1) year or the manufacturer’s standard warranty period, whichever is greater, commencing on the date that the equipment is received, inspected, and accepted by the State of New Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses. OBLIGATIONS AND LIABILITY OF THE VENDOR: The successful Vendor shall perform all work and furnish all materials, tools, equipment and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendor’s performance of the requested services shall be repaired at the Vendor’s own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition. Disaster Recovery Do you provide emergency preparedness plan to aid the State during an emergency or disaster recovery with specifics as to response time, availability of supplies and goods and services offered? Yes or No If yes, please include hard copy and/or link to website for further information. This information is not considered part of award criteria and is considered informational only. OFFER: Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with the general and detailed specifications included herewith. Vendors may bid on any of the ten counties including the Bureau of Court Facilities listed in Attachment B – Offer sheet. Lowest cost by county will be the total annual amount of Section A: Elevator Locations Annual Costs Total and Section B: Repair Rates Totals combined. Page 12 of 16 Contractor Initials ________ Date ________ See Offer Sheet – Attachment A: Agency Locations & Remit Addresses Attachment B: Offer Sheet Elevator Locations/Monthly Prices: “Service Coverage”- below is the requirements of each location that will be indicated by the codes listed below for “Frequency of Inspections” and required “Call Back Service”. You will find these codes listed under “COVERAGE”- FREQUENCY OF TESTING OR INSPECTIONS: A.1 - Semi Monthly A.2 - Monthly A.3 - BI-Monthly A.4 - Quarterly A.5 - Semi-Annually CALL BACK SERVICE: Service required for problems that may occur between scheduled service maintenance visits. B.1 - none B.2 - between the hours of 8:00 am and 5:00 pm, Monday through Friday excluding holidays. Not exceeding two (2) on-site hours. Calls requiring an excess of two (2) on-site hours must be approved and initialed by an authorized agency representative. Billing time for these calls begins with the third hour. The first two- (2) hour of any call back time is not to be billed. VENDOR CONTACT INFORMATION: Please provide contact information below for a person knowledgeable of and who can answer questions regarding, this bid response. ____________________________________ _______________________ __________________________ Contact Person Local Telephone Number Toll Free Telephone Number ____________________________________________ _________________________________ E-mail Address Company Website __________________________________________ _______ __________________________________________________ Vendor Company Name Vendor Address ATTACHMENTS: The following attachments are an integral part of this bid invitation: Attachment A: Sample P-37 Form Attachment B: Locations and Remit Addresses Attachment C: Offer Sheet Note: To be considered, bid shall be signed and notarized on front cover sheet in the space provided. Page 13 of 16 Contractor Initials ________ Date ________ ATTACHMENT A SAMPLE FORM TO BE COMPLETED UPON AWARD FORM NUMBER P-37 (version 12/11/2019) AGREEMENT The State of New Hampshire and the Contractor hereby mutually agree as follows: GENERAL PROVISIONS 1. IDENTIFICATION. 1.1 State Agency Name 1.2 State Agency Address 1.3 Contractor Name 1.4 Contractor Address 1.5 Contractor Phone Number 1.6 Account Number 1.7 Completion Date 1.8 Price Limitation 1.9 Contracting Officer for State Agency 1.10 State Agency Telephone Number 1.11 Contractor Signature Date: 1.12 Name and Title of Contractor Signatory 1.13 State Agency Signature Date: 1.14 Name and Title of State Agency Signatory 1.15 Approval by the N.H. Department of Administration, Division of Personnel (if applicable) By: Director, On: 1.16 Approval by the Attorney General (Form, Substance and Execution) (if applicable) By: On: 1.17 Approval by the Governor and Executive Council (if applicable) G&C Item number: G&C Meeting Date: Notice: This agreement and all of its attachments shall become public upon submission to Governor and Executive Council for approval. Any information that is private, confidential or proprietary must be clearly identified to the agency and agreed to in writing prior to signing the contract. Page 14 of 16 Contractor Initials ________ Date ________ 2. SERVICES TO BE PERFORMED. The State of New Hampshire, acting through the agency identified in block 1.1 (“State”), engages contractor identified in block 1.3 (“Contractor”) to perform, and the Contractor shall perform, the work or sale of goods, or both, identified and more particularly described in the attached EXHIBIT B which is incorporated herein by reference (“Services”). 3. EFFECTIVE DATE/COMPLETION OF SERVICES. 3.1 Notwithstanding any provision of this Agreement to the contrary, and subject to the approval of the Governor and Executive Council of the State of New Hampshire, if applicable, this Agreement, and all obligations of the parties hereunder, shall become effective on the date the Governor and Executive Council approve this Agreement as indicated in block 1.17, unless no such approval is required, in which case the Agreement shall become effective on the date the Agreement is signed by the State Agency as shown in block 1.13 (“Effective Date”). 3.2 If the Contractor commences the Services prior to the Effective Date, all Services performed by the Contractor prior to the Effective Date shall be performed at the sole risk of the Contractor, and in the event that this Agreement does not become effective, the State shall have no liability to the Contractor, including without limitation, any obligation to pay the Contractor for any costs incurred or Services performed. Contractor must complete all Services by the Completion Date specified in block 1.7. 4. CONDITIONAL NATURE OF AGREEMENT. Notwithstanding any provision of this Agreement to the contrary, all obligations of the State hereunder, including, without limitation, the continuance of payments hereunder, are contingent upon the availability and continued appropriation of funds affected by any state or federal legislative or executive action that reduces, eliminates or otherwise modifies the appropriation or availability of funding for this Agreement and the Scope for Services provided in EXHIBIT B, in whole or in part. In no event shall the State be liable for any payments hereunder in excess of such available appropriated funds. In the event of a reduction or termination of appropriated funds, the State shall have the right to withhold payment until such funds become available, if ever, and shall have the right to reduce or terminate the Services under this Agreement immediately upon giving the Contractor notice of such reduction or termination. The State shall not be required to transfer funds from any other account or source to the Account identified in block 1.6 in the event funds in that Account are reduced or unavailable. 5. CONTRACT PRICE/PRICE LIMITATION/ PAYMENT. 5.1 The contract price, method of payment, and terms of payment are identified and more particularly described in EXHIBIT C which is incorporated herein by reference. 5.2 The payment by the State of the contract price shall be the only and the complete reimbursement to the Contractor for all expenses, of whatever nature incurred by the Contractor in the performance hereof, and shall be the only and the complete compensation to the Contractor for the Services. The State shall have no liability to the Contractor other than the contract price. 5.3 The State reserves the right to offset from any amounts otherwise payable to the Contractor under this Agreement those liquidated amounts required or permitted by N.H. RSA 80:7 through RSA 80:7-c or any other provision of law. 5.4 Notwithstanding any provision in this Agreement to the contrary, and notwithstanding unexpected circumstances, in no event shall the total of all payments authorized, or actually made hereunder, exceed the Price Limitation set forth in block 1.8. 6. COMPLIANCE BY CONTRACTOR WITH LAWS AND REGULATIONS/ EQUAL EMPLOYMENT OPPORTUNITY. 6.1 In connection with the performance of the Services, the Contractor shall comply with all applicable statutes, laws, regulations, and orders of federal, state, county or municipal authorities which impose any obligation or duty upon the Contractor, including, but not limited to, civil rights and equal employment opportunity laws. In addition, if this Agreement is funded in any part by monies of the United States, the Contractor shall comply with all federal executive orders, rules, regulations and statutes, and with any rules, regulations and guidelines as the State or the United States issue to implement these regulations. The Contractor shall also comply with all applicable intellectual property laws. 6.2 During the term of this Agreement, the Contractor shall not discriminate against employees or applicants for employment because of race, color, religion, creed, age, sex, handicap, sexual orientation, or national origin and will take affirmative action to prevent such discrimination. 6.3. The Contractor agrees to permit the State or United States access to any of the Contractor’s books, records and accounts for the purpose of ascertaining compliance with all rules, regulations and orders, and the covenants, terms and conditions of this Agreement. 7. PERSONNEL. 7.1 The Contractor shall at its own expense provide all personnel necessary to perform the Services. The Contractor warrants that all personnel engaged in the Services shall be qualified to perform the Services, and shall be properly licensed and otherwise authorized to do so under all applicable laws. 7.2 Unless otherwise authorized in writing, during the term of this Agreement, and for a period of six (6) months after the Completion Date in block 1.7, the Contractor shall not hire, and shall not permit any subcontractor or other person, firm or corporation with whom it is engaged in a combined effort to perform the Services to hire, any person who is a State employee or official, who is materially involved in the procurement, administration or performance of this Agreement. This provision shall survive termination of this Agreement. 7.3 The Contracting Officer specified in block 1.9, or his or her successor, shall be the State’s representative. In the event of any dispute concerning the interpretation of this Agreement, the Contracting Officer’s decision shall be final for the State. Page 15 of 16 Contractor Initials ________ Date ________ 8. EVENT OF DEFAULT/REMEDIES. 8.1 Any one or more of the following acts or omissions of the Contractor shall constitute an event of default hereunder (“Event of Default”): 8.1.1 failure to perform the Services satisfactorily or on schedule; 8.1.2 failure to submit any report required hereunder; and/or 8.1.3 failure to perform any other covenant, term or condition of this Agreement. 8.2 Upon the occurrence of any Event of Default, the State may take any one, or more, or all, of the following actions: 8.2.1 give the Contractor a written notice specifying the Event of Default and requiring it to be remedied within, in the absence of a greater or lesser specification of time, thirty (30) days from the date of the notice; and if the Event of Default is not timely cured, terminate this Agreement, effective two (2) days after giving the Contractor notice of termination; 8.2.2 give the Contractor a written notice specifying the Event of Default and suspending all payments to be made under this Agreement and ordering that the portion of the contract price which would otherwise accrue to the Contractor during the period from the date of such notice until such time as the State determines that the Contractor has cured the Event of Default shall never be paid to the Contractor; 8.2.3 give the Contractor a written notice specifying the Event of Default and set off against any other obligations the State may owe to the Contractor any damages the State suffers by reason of any Event of Default; and/or 8.2.4 give the Contractor a written notice specifying the Event of Default, treat the Agreement as breached, terminate the Agreement and pursue any of its remedies at law or in equity, or both. 8.3. No failure by the State to enforce any provisions hereof after any Event of Default shall be deemed a waiver of its rights with regard to that Event of Default, or any subsequent Event of Default. No express failure to enforce any Event of Default shall be deemed a waiver of the right of the State to enforce each and all of the provisions hereof upon any further or other Event of Default on the part of the Contractor. 9. TERMINATION. 9.1 Notwithstanding paragraph 8, the State may, at its sole discretion, terminate the Agreement for any reason, in whole or in part, by thirty (30) days written notice to the Contractor that the State is exercising its option to terminate the Agreement. 9.2 In the event of an early termination of this Agreement for any reason other than the completion of the Services, the Contractor shall, at the State’s discretion, deliver to the Contracting Officer, not later than fifteen (15) days after the date of termination, a report (“Termination Report”) describing in detail all Services performed, and the contract price earned, to and including the date of termination. The form, subject matter, content, and number of copies of the Termination Report shall be identical to those of any Final Report described in the attached EXHIBIT B. In addition, at the State’s discretion, the Contractor shall, within 15 days of notice of early termination, develop and submit to the State a Transition Plan for services under the Agreement. 10. DATA/ACCESS/CONFIDENTIALITY/ PRESERVATION. 10.1 As used in this Agreement, the word “data” shall mean all information and things developed or obtained during the performance of, or acquired or developed by reason of, this Agreement, including, but not limited to, all studies, reports, files, formulae, surveys, maps, charts, sound recordings, video recordings, pictorial reproductions, drawings, analyses, graphic representations, computer programs, computer printouts, notes, letters, memoranda, papers, and documents, all whether finished or unfinished. 10.2 All data and any property which has been received from the State or purchased with funds provided for that purpose under this Agreement, shall be the property of the State, and shall be returned to the State upon demand or upon termination of this Agreement for any reason. 10.3 Confidentiality of data shall be governed by N.H. RSA chapter 91-A or other existing law. Disclosure of data requires prior written approval of the State. 11. CONTRACTOR’S RELATION TO THE STATE. In the performance of this Agreement the Contractor is in all respects an independent contractor, and is neither an agent nor an employee of the State. Neither the Contractor nor any of its officers, employees, agents or members shall have authority to bind the State or receive any benefits, workers’ compensation or other emoluments provided by the State to its employees. 12. ASSIGNMENT/DELEGATION/SUBCONTRACTS. 12.1 The Contractor shall not assign, or otherwise transfer any interest in this Agreement without the prior written notice, which shall be provided to the State at least fifteen (15) days prior to the assignment, and a written consent of the State. For purposes of this paragraph, a Change of Control shall constitute assignment. “Change of Control” means (a) merger, consolidation, or a transaction or series of related transactions in which a third party, together with its affiliates, becomes the direct or indirect owner of fifty percent (50%) or more of the voting shares or similar equity interests, or combined voting power of the Contractor, or (b) the sale of all or substantially all of the assets of the Contractor. 12.2 None of the Services shall be subcontracted by the Contractor without prior written notice and consent of the State. The State is entitled to copies of all subcontracts and assignment agreements and shall not be bound by any provisions contained in a subcontract or an assignment agreement to which it is not a party. 13. INDEMNIFICATION. Unless otherwise exempted by law, the Contractor shall indemnify and hold harmless the State, its officers and employees, from and against any and all claims, liabilities and costs for any personal injury or property damages, patent or copyright infringement, or other claims asserted against the State, its officers or employees, which arise out of (or which may be claimed to arise out of) the acts or omission of the Contractor, or subcontractors, including but not limited to the negligence, reckless or intentional conduct. The State shall not be liable for any costs incurred by the Contractor Page 16 of 16 Contractor Initials ________ Date ________ arising under this paragraph 13. Notwithstanding the foregoing, nothing herein contained shall be deemed to constitute a waiver of the sovereign immunity of the State, which immunity is hereby reserved to the State. This covenant in paragraph 13 shall survive the termination of this Agreement. 14. INSURANCE. 14.1 The Contractor shall, at its sole expense, obtain and continuously maintain in force, and shall require any subcontractor or assignee to obtain and maintain in force, the following insurance: 14.1.1 commercial general liability insurance against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate or excess; and 14.1.2 special cause of loss coverage form covering all property subject to subparagraph 10.2 herein, in an amount not less than 80% of the whole replacement value of the property. 14.2 The policies described in subparagraph 14.1 herein shall be on policy forms and endorsements approved for use in the State of New Hampshire by the N.H. Department of Insurance, and issued by insurers licensed in the State of New Hampshire. 14.3 The Contractor shall furnish to the Contracting Officer identified in block 1.9, or his or her successor, a certificate(s) of insurance for all insurance required under this Agreement. Contractor shall also furnish to the Contracting Officer identified in block 1.9, or his or her successor, certificate(s) of insurance for all renewal(s) of insurance required under this Agreement no later than ten (10) days prior to the expiration date of each insurance policy. The certificate(s) of insurance and any renewals thereof shall be attached and are incorporated herein by reference. 15. WORKERS’ COMPENSATION. 15.1 By signing this agreement, the Contractor agrees, certifies and warrants that the Contractor is in compliance with or exempt from, the requirements of N.H. RSA chapter 281-A (“Workers’ Compensation”). 15.2 To the extent the Contractor is subject to the requirements of N.H. RSA chapter 281-A, Contractor shall maintain, and require any subcontractor or assignee to secure and maintain, payment of Workers’ Compensation in connection with activities which the person proposes to undertake pursuant to this Agreement. The Contractor shall furnish the Contracting Officer identified in block 1.9, or his or her successor, proof of Workers’ Compensation in the manner described in N.H. RSA chapter 281-A and any applicable renewal(s) thereof, which shall be attached and are incorporated herein by reference. The State shall not be responsible for payment of any Workers’ Compensation premiums or for any other claim or benefit for Contractor, or any subcontractor or employee of Contractor, which might arise under applicable State of New Hampshire Workers’ Compensation laws in connection with the performance of the Services under this Agreement. 16. NOTICE. Any notice by a party hereto to the other party shall be deemed to have been duly delivered or given at the time of mailing by certified mail, postage prepaid, in a United States Post Office addressed to the parties at the addresses given in blocks 1.2 and 1.4, herein. 17. AMENDMENT. This Agreement may be amended, waived or discharged only by an instrument in writing signed by the parties hereto and only after approval of such amendment, waiver or discharge by the Governor and Executive Council of the State of New Hampshire unless no such approval is required under the circumstances pursuant to State law, rule or policy. 18. CHOICE OF LAW AND FORUM. This Agreement shall be governed, interpreted and construed in accordance with the laws of the State of New Hampshire, and is binding upon and inures to the benefit of the parties and their respective successors and assigns. The wording used in this Agreement is the wording chosen by the parties to express their mutual intent, and no rule of construction shall be applied against or in favor of any party. Any actions arising out of this Agreement shall be brought and maintained in New Hampshire Superior Court which shall have exclusive jurisdiction thereof. 19. CONFLICTING TERMS. In the event of a conflict between the terms of this P-37 form (as modified in EXHIBIT A) and/or attachments and amendment thereof, the terms of the P-37 (as modified in EXHIBIT A) shall control. 20. THIRD PARTIES. The parties hereto do not intend to benefit any third parties and this Agreement shall not be construed to confer any such benefit. 21. HEADINGS. The headings throughout the Agreement are for reference purposes only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Agreement. 22. SPECIAL PROVISIONS. Additional or modifying provisions set forth in the attached EXHIBIT A are incorporated herein by reference. 23. SEVERABILITY. In the event any of the provisions of this Agreement are held by a court of competent jurisdiction to be contrary to any state or federal law, the remaining provisions of this Agreement will remain in full force and effect. 24. ENTIRE AGREEMENT. This Agreement, which may be executed in a number of counterparts, each of which shall be deemed an original, constitutes the entire agreement and understanding between the parties, and supersedes all prior agreements and understandings with respect to the subject matter hereof. BID INQUIRIES: BID DUE DATE: All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification. TERMS OF SUBMISSION: All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The co... NOTIFICATION AND AWARD OF CONTRACT(S): LIABILITY: The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance. AGREEMENT Bureau of Facilities Management Bureau of Facilities Management Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals Joseph Shield (603) 271-9508 joseph.shields@dhhs.nh.gov Bureau of Facilities & Assets Management, 129 Pleasant Street, Concord, NH 03301 Invoicing Sherri Senechal (603) 271-9510 sherri.senechal@dhhs.nh.gov Physical Locations Thayer, 97 Pleasant Street, Concord NHE #360 Thayer, 97 Pleasant Street, Concord NHE #1376 Main Building, 105 Pleasant Street, Concord NHE #361 Main Building, 105 Pleasant Street, Concord NHE #4823 Dolloff, 117 Pleasant Street, Concord NHE #365 Dolloff, 117 Pleasant Street, Concord NHE #1634 Warehouse, 131 Pleasant Street, Concord NHE #369 Brown Building, 129 Pleasant Street, Concord NHE #3923 Brown Building, 129 Pleasant Street, Concord NHE #3795 Brown Building, 129 Pleasant Street, Concord NHE #3796 mailto:joseph.shields@dhhs.nh.gov DOC NH Department of Corrections - Concord (DOC) * Contact Type Agency Contact Telephone Number E-Mail Remit Address Jonathan Hanson (603) 271-1888 jonathan.k.hanson@nhdoc.state.nh.us NH Department of Corrections, PO Box 1806, Concord, NH 03301 Physical Locations Prison - SHU, 281 North State Street, Concord NHE #1696 Prison/Close/Psyc., 281 North State Street, Concord NHE #1878 Prison/Kitchen, 281 North State Street, Concord NHE #1879 Prison/Industries, 281 North State Street, Concord NHE #2652 Prison/Admin. Core Area, 281 North State Street, Concord NHE #2655 Prison/Warehouse, 3 McGuire Street, Concord NHE #3404 Prison/Men/Mental Health, 281 North State Street, Concord NHE #2811 Prison, 281 North State Street, Concord NHE #6991 NH Department of Corrections - Berlin (DOC/BER) * Contact Type Agency Contact Telephone Number E-Mail Remit Address Jonathan Hanson (603) 271-1888 jonathan.k.hanson@nhdoc.state.nh.us NH Department of Corrections, PO Box 1806, Concord, NH 03301 Physical Locations Prison, 138 East Milan Road, Berlin NHE #4080 Prison, 138 East Milan Road, Berlin NHE #4081 NH Department of Corrections - Manchester (DOC) * Contact Type Agency Contact Telephone Number E-Mail Remit Address Jonathan Hanson (603) 271-1888 jonathan.k.hanson@nhdoc.state.nh.us NH Department of Corrections, PO Box 1806, Concord, NH 03301 Physical Locations Calumet House, 126 Lowell Street, Manchester NHE #7029 mailto:jonathan.k.hanson@nhdoc.state.nh.usmailto:jonathan.k.hanson@nhdoc.state.nh.usmailto:jonathan.k.hanson@nhdoc.state.nh.us DES NH Department of Environmental Services Contact Type Agency Contact Telephone Number E-Mail Remit Address Invoicing Sharon McMillin (603) 934-4032 sharon.mcmillin@des.nh.gov NH Department of Environmental Services, PO Box 95, Concord, NH 03301 Service/Proposals Craig Shippee (603) 528-6746 craig.shippee@des.nh.gov Physical Locations Water Water Treatment Plant, 528 River Road, Franklin NHE #1407 mailto:craig.shippee@des.nh.govmailto:sharon.mcmillin@des.nh.gov DHHS Dept. of HHS/Juvenile Justice Services * Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals Ronald LaFlamme (603) 625-5471 ronald.laflamme@dhhs.nh.gov DHHS/DCYF, 129 Pleasant Street, Concord, NH 03301 Physical Locations Stock Room, 1056 River Road, Manchester, NHE #3091 Cellar, 1056 N. River Road, Manchester NHE #2408 Gym, 1056 River Road, Manchester NHE #3481 Administration, 1056 River Road, Manchester NHE #6588 Department of HHS/Glencliff Home Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals Dave Brown (603) 989-3111 david.brown@dhhs.nh.gov NH Glencliff Home F/T Elderly, PO Box 76, Glencliff, NH 03238 Invoicing Denise Butson (603) 989-3111 hollie.pike@dhhs.nh.gov Physical Locations Glencliff Home - Brown Building 393 High Street, Glencliff NHE #1767 Glencliff Home - Warehouse 393 High Street, Glencliff NHE #1203 Glencliff Home - Lamott Building 393 High Street, Glencliff NHE #4063 Glencliff Home - Administration Building, 393 High Street, Benton NHE #6560 DHHS - New Hampshire Hospital * Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals Gerry Fraher (603) 271-5271 gmfraher@dhhs.state.nh.us New Hampshire Hospital - Acc/Pay, 36 Clinton Street, Concord, NH 03301 Physical Locations Acute Psych Buildling, 36 Clinton Street, Concord NHE #2344 Acute Psych Buildling, 36 Clinton Street, Concord NHE #2345 Acute Psych Buildling, 36 Clinton Street, Concord NHE #2346 Acute Psych Buildling, 36 Clinton Street, Concord NHE #3802 Pond Place, 105 Pleasant Street, Concord NHE #2709 Philbrook, 121 South Fruit Street, Concord NHE #6551 Philbrook, 121 South Fruit Street, Concord NHE #6553 Philbrook, 121 South Fruit Street, Concord NHE #1083 mailto:ronald.laflamme@dhhs.nh.govmailto:david.brown@dhhs.nh.govmailto:hollie.pike@dhhs.nh.govmailto:gmfraher@dhhs.state.nh.us Bureau of Admin Service - GS Bureau of Admin. Services/General Services Contact Type Agency Contact Telephone Number E-Mail Remit Address Billing Amy Evans (603) 271-1412 generalservices.accountspayable@das.nh.gov Bureau of General Services, Business Office, Room 112, 25 Capitol Street, Concord, NH 03301 Service/Proposals Kevin Zayas 603-271-3409 kevin.zayas@das.nh.gov Physical Locations State House Annex, 25 Capitol Street, Concord NHE #493 State House Annex, 25 Capitol Street, Concord NHE #494 State House Annex, 25 Capitol Street, Concord NHE #495 State House Annex - Tunnel, 25 Capitol Street, Concord NHE #3588 Admin Courts, 1-2 Charles Doe Drive, Concord NHE #3913 State House, 107 North Main Street, Concord NHE #497 State House, 107 North Main Street, Concord NHE #498 State Library, 20 Park Street, Concord NHE #499 State Library, 20 Park Street, Concord NHE #3572 State House - Tunnel, 25 Capitol Street, Concord NHE #3589 Londerghan Hall, 101 Pleasant Street, Concord NHE #366 Records & Archives, 71 South Fruit Street, Concord NHE #5438 Johnson Hall, 107 Pleasant Street, Concord NHE #4119 DOT - Materials & Research, 5 Hazen Drive, Concord NHE #5445 DOT Emergency Operations Center, 110 Smokey Bear Boulevard, Concord NHE #5409 Supreme Court Building, 1 Charles Doe Drive, Concord NHE #1021 Morton Building, 7 Hazen Drive, Concord NHE #1022 Legislative Office Building, 33 State Street, Concord NHE #1290 Legislative Office Building, 33 State Street, Concord NHE #1291 Walker Building, 21 South Fruit Street #1, Concord NHE #4991 Walker Building, 21 South Fruit Street #2, Concord NHE #4992 Walker Building, 21 South Fruit Street #3, Concord NHE #5003 Walker Building, 21 South Fuit Street, Concord NHE #5110 Dept. of Safety, 23 Hazen Drive, DMV Test, Concord NHE #4850 Dept. of Safety - DMV, 23 Hazen Drive, Concord NHE #5098 Public Safety House, 33 Hazen Drive, Concord NHE #1374 Public Safety House, 33 Hazen Drive, Concord NHE #1375 Public Safety House, 33 Hazen Drive, Concord NHE #2297 Health & Human Services, 29 Drive Hazen, Concord NHE #4941 Old Dept. of Labor, 19 Pillsbury Street, Concord NHE #1629 DoIT, 64 South Fruit Street, Concord NHE #4493 Real Estate, 64 South Fruit Street, Concord NHE #4471 DoIT, 64 Fruit Street, Concord NHE #4472 Health & Human Services, 29 Drive Hazen, Concord NHE #1156 Health & Human Services, 29 Drive Hazen, Concord NHE #1363 Health & Human Services, 29 Drive Hazen, Concord NHE #1364 Health & Human Services, 27 Drive Hazen, Concord NHE #1365 Health & Human Services, 27 Drive Hazen, Concord NHE #1366 Health & Human Services, 27 Drive Hazen, Concord NHE #1367 Storrs Street Warehouse, 12 Hills Avenue, Concord NHE #1303 Spaulding Building, 95 Pleasant Street, Concord NHE #2930 Department of Justice, 33 Capitol Street, Concord NHE #006 Department of Justice, 33 Capitol Street, Concord NHE #011 McAuliffe-Shepard Discovery Center, 2 Institute Drive, Concord NHE #5845 State Office Park South M&S Building, 109 Pleasant Street, Concord NHE #5857 Monadnock Mill, 17 Water Street, Claremont NHE #1794 State House, 3rd Floor, Outside House Clerk's Office, 107 N Main Street, Concord NHE #5684 Legislative Office Building, 25 Capitol Street, Concord NHE #6512 State House, 25 Capitol Street, Concord NHE #6511 Graphic Services, Admin Services, 12 Hills Avenue, Concord NHE #6217 mailto:generalservices.accountspayable@das.nh.govmailto:kevin.zayas@das.nh.gov Community Colleges NHTI- Concord's Community College Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Karen Schaefer, Facilities Manager (603) 230-4062 kschaefer@ccsnh.edu NH Community Technical College System, 3 College Drive, Concord, NH 03301 Invoicing Stephanie Milender, Business Operations Officer (603) 271-6484 x 4226 smilender@ccsnh.edu NHTI- Concord's Community College, 1 Institute Drive, Concord, NH 03301 Physical Locations Tech College - Edmund Sweeney Tech Center, 4 Institute Drive, Concord NHE #1866 Tech College - Langley Hall, 21 Institute Drive, Concord NHE #2667 Tech College - Little Building, 15 Institution Drive, Concord NHE #27 Tech College - Macrury Hall, 15 Institution Drive, Concord NHE #1065 Tech College - South Hall, 15 Institution Drive, Concord NHE #936 Concord Community College, 15 Constitution Drive, Grappone Hall, Concord NHE #5935 Nashua Community College Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Scott Bienvenue (603) 882-6923 x1553 sbienvenue@ccsnh.edu Nashua Community College, 505 Amherst Street, Nashua, NH 03063 Physical Locations Nashua Community College - Bernie Streeter Hall, 505 Amherst Street, Nashua NHE #1081 Nashua Community College - Wellness Center, 505 Amherst Street, Nashua NHE #5705 Nashua Community College - Judd Gregg Hall, 505 Amherst Street, Nashua NHE #6121 Community College System of NH - River Valley Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Michelle Lockwood (603) 542-7744 ext. 5304 mlockwood@ccsnh.edu River Valley Community College One College Drive Claremont, NH 03743 Physical Locations River Valley Community College - Main Building, One College Drive, Claremont NHE #861 RVCC Lebanon Academic Center, 15 Hanover Street, Lebanon NHE #4474 Community College System of NH, 438 Washington Street, Keene NHE #6139 Community College System of NH - Greay Bay * Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Stephen Davis (603) 427-7642 sdavis@ccsnh.edu Community College System of NH, 26 College Drive, Concord, NH 03301 Physical Locations Great Bay Community College - Main Building, 320 Corporate Drive, Portsmouth NHE #3033 Great Bay Community College - Main Building, 320 Corporate Drive, Portsmouth NHE #6068 Community College System of NH - Manchester Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Joshua Murphy (603) 703-8484 jmurphy@ccsnh.edu Community College System of NH, 26 College Drive, Concord, NH 03301 Physical Locations Manchester Community College, Building B, 1066 Front Street, Manchester NHE #1670 Manchester Community College, Building B, 1066 Front Street, Manchester NHE #3148 Manchester Community College, Building B, 1066 Front Street, Manchester NHE #5589 Manchester Community College 1066 Front Street, Manchester NHE #7028 Added 4/20/2018 Community College System of NH - Lakes Region Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Roger Lajoie (603) 387-2106 rlajoie@ccsnh.edu Community College System of NH, 26 College Drive, Concord, NH 03301 Physical Locations Lakes Region Community College, 379 Belmont Street, Laconia NHE #203 Lakes Region Community College, 379 Belmont Street, Laconia NHE #1640 Lakes Region Community College, 379 Belmont Street, Laconia NHE #5264 Community College System of NH - White Mountain Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Stephen Derosier (603) 752-1113 x3075 sderosier@ccsnh.edu Community College System of NH, 26 College Drive, Concord, NH 03301 Physical Locations White Mountains Community College - Main Building, 2020 Riverside Drive, Berlin NHE #62 mailto:smilender@ccsnh.edumailto:kschaefer@ccsnh.edumailto:sbienvenue@ccsnh.edumailto:mlockwood@ccsnh.edumailto:sdavis@ccsnh.edumailto:jmurphy@ccsnh.edumailto:rlajoie@ccsnh.edumailto:sderosier@ccsnh.edu DOS & Fire Academy NH Fire Academy Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Jim Minery (603) 419-9451 james.c.minery@dos.nh.gov NH Dept. of Safety/Fire Academy, 10 Hazen Drive, Concord, NH 03301 Physical Locations Fire Training Academy, 98 Smokey Bear Boulevard, Concord NHE #3277 Fire Training Academy - Dorm, 98 Smokey Bear Boulevard, Concord NHE #3649 Fire Training Academy, 98 Smokey Bear Boulevard, Concord NHE #4500 Marine Patrol Contact Type Agency Contact Telephone Number E-Mail Remit Address Services/Proposals Jim Minery (603) 419-9451 james.c.minery@dos.nh.gov NH Dept. of Safety 10 Hazen Drive, Concord, NH 03301 Physical Locations 31 Dock Road Gilford, NH mailto:james.c.minery@dos.nh.govmailto:james.c.minery@dos.nh.gov Veteran's Home NH Veteran's Home Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals Scott Harper (603) 527-4452 Scott.G.Harper@nhvh.nh.gov NH Veteran's Home, PO Box 229, Tilton, NH 03276 Physical Locations Veteran's Home, 139 Winter Street, Tilton NHE #1117 Veteran's Home, 139 Winter Street, Tilton NHE #4808 Veteran's Home, 139 Winter Street, Tilton NHE #1430 Veteran's Home, 139 Winter Street, Tilton NHE #2738 Veteran's Home, 139 Winter Street, Tilton NHE #6274 mailto:Scott.G.Harper@nhvh.nh.gov Liquor Commission NH Liquor Commission Contact Type Agency Contact Telephone Number E-Mail Remit Address Service/Proposals/Invoicing Annie Bullis (603) 230-7045 annie.bullis@liquor.nh.gov NH Liquor Commission, PO Box 503, Concord, NH 03301 Physical Locations Liquor Store #76 1-95N, Hampton NHE #3574 Liquor Store #76 1-95N, Hampton NHE #3575 Concord Store, 50 Storrs Street, Concord NHE #4552 mailto:annie.bullis@liquor.nh.gov Fish & Game NH Department of Fish & Game Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Timothy M. Buzinski (603) 271-1134 Timothy.Buzinski@wildlife.nh.gov NH Department of Fish & Game, Division of Facilities & Lands, 11 Hazen Drive, Concord, NH 03301 Physical Locations Fish & Game, 11 Hazen Drive, Concord NHE #2437 mailto:Timothy.Buzinski@wildlife.nh.gov Adjutant General's Department Department of Military Affairs & Veteran Services Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Paul Annis (603) 496-2988 paul.annis.nfg@mail.mil NH Adjutant General's Office Department, Business Office, 4 Park Road, Concord, NH 03301 Servicing/Proposals All Appointments Must Go Through James James McNeil (603) 419-0623 james.d.mcneil10.nfg@mail.mil Physical Locations Aviation Support Building, 26 Regional Drive, Concord NHE #4935 JFHQ-NH Building, 1 Minuteman Way, Concord NHE #5457 Department of Military Affairs & Veteran Services - Strafford Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Paul Annis (603) 496-2988 paul.annis.nfg@mail.mil NHNG Training Site, Route 126, Center Stafford, NH 03815 Servicing/Proposals All Appointments Must Go Through James James McNeil (603) 419-0623 james.d.mcneil10.nfg@mail.mil Physical Locations National Guard Training Site, Admin Building, Route 126, Center Strafford NHE #2383 National Guard Training Site, Thomas Hall, 19 Austin Cate Way, Route 126, Center Strafford NHE #6310 Department of Military Affairs & Veteran Services - Pembroke Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Paul Annis (603) 496-2988 paul.annis.nfg@mail.mil NHNG Training Site, 96 Sheep Davis Road, Pembroke, NH 03275 Servicing/Proposals All Appointments Must Go Through James James McNeil (603) 419-0623 james.d.mcneil10.nfg@mail.mil Physical Locations National Guard Training Site, Barracks, 722 Riverwood Drive, Pembroke NHE #6819 National Guard Training Site, Barracks, 722 Riverwood Drive, Pembroke NHE #6820 Department of Military Affairs & Veteran Services - PEASE Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Russell Bellottie 603-430-2418 russell.g.bellottie.nfg@mail.mil Department of Military Affairs and Veterans Services, 4 Pembroke Road, BLDG C., Concord, NH 03301 Physical Locations PEASE ANG Base- B -264 (KONE), Newington, NH NHE #6507 PEASE ANG Base- B -145 (Pine State), Newington, NH NHE #5273 PEASE ANG Base- B -100 (LULA), Newington, NH NHE #5979 mailto:paul.annis.nfg@mail.milmailto:james.d.mcneil10.nfg@mail.milmailto:paul.annis.nfg@mail.milmailto:james.d.mcneil10.nfg@mail.milmailto:paul.annis.nfg@mail.milmailto:james.d.mcneil10.nfg@mail.milmailto:russell.g.bellottie.nfg@mail.mil Employment Security NH Department of Employment Security* Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Jesse Propri (603) 227-4027 jesse.b.propri@nhes.nh.gov NH Dept. of Employment Security, Fiscal Management, 45 South Fruit Street, Concord, NH 03301 Physical Locations Employment Security, 45 S. Fruit Street, Concord NHE #6589 Employment Security, 45 S. Fruit Street, Concord NHE #6594 Employment Security, 45 S. Fruit Street, Concord NHE #6647 Employment Security, 426 Union Avenue, Laconia NHE #1465 298 Hanover Street, Manchester NHE #5365 mailto:jesse.b.propri@nhes.nh.gov BEA-BVS BEA - Bureau of Visitor Services 1 Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Bob Vachon (603) 271-4383 Robert.Vachon@livefree.nh.gov BEAV/BVS, 100 No. Main Street, Suite 100, Concord, NH 03301 Physical Locations Intervale Scenic Outlook - Rest Area, 3654 White Mountain Highway, North Conway NHE #5501 BEA - Bureau of Visitor Services 2 Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Bob Vachon (603) 271-4383 Robert.Vachon@livefree.nh.gov BEAV/BVS, 100 No. Main Street, Suite 100, Concord, NH 03301 Physical Locations Seabrook Welcome Center, I-95, Seabrook NHE #4162 mailto:Robert.Vachon@livefree.nh.govmailto:Robert.Vachon@livefree.nh.gov DRED Dept. of Resources & Economic Development - Cannon Mt. * Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Nicole Natti George Lemerise (603) 823-7722 x721 (603 )823-7722 x703 nicole.natti@dred.nh.gov NH Dept. of Resource and Economic Development, Franconia State Park, 260 Tramway Dr., Franconia, NH 03580 Physical Locations Cannon Mountain - 2650 Rt. 18, Franconia, NH NHE #6861 Dept. of Resource & Economic Development - Flume Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Amy Swift (603) 745-8391 Summer (603) 823-8800 (winter) Amy.Swift@dncr.nh.gov NH Dept. of Resource and Economic Development, Franconia State Park, 260 Tramway Dr., Franconia, NH 03580 Physical Locations Flume Visitor Center, Route 3, Franconia NHE #2016 Dept. of Resource & Economic Development - Mt. Washington Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Nate Camille (603) 466-3347 nathaniel.camille@dred.nh.gov Dept. of Resource & Economic Development, Mt. Washington State Park, PO Box D, Gorham, NH 03581 Physical Locations Mt. Washington State Park Rte. 16 Mt. Washington Auto Road, Gorham NHE #1721 Dept. of Resource & Economic Development - Hampton * Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Brian Parise (603) 333-0013 Brian.Parise@dncr.nh.gov NH Dept. of Resource & Economic Development, Business Office, PO Box 1856, Concord, NH 03302 Physical Locations Parks & Rec., South Pavilion 160 Ocean Blvd, Hampton NHE #6187 Parks & Rec., North Pavilion 160 Ocean Blvd, Hampton NHE #6186 Parks & Rec., 180 Ocean Boulevard, Hampton NHE #6226 Parks & Rec., 60 Ocean Boulevard, Hampton NHE #6230 Dept. of Resource & Economic Development - Forests & Lands Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals John Accardi (603) 788-4157 john.accardi@dred.nh.gov DRED - Forests & Lands, 172 Pembroke Road, Concord, NH 03301 Physical Locations Forests & Lands, Route 3 N, Lancaster NHE #2348 mailto:nicole.natti@dred.nh.govmailto:nathaniel.camille@dred.nh.govmailto:john.accardi@dred.nh.govmailto:Amy.Swift@dncr.nh.gov NH Police Standards NH Police Standards & Training Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Clem Hamilton (603) 271-2133 clement.e.hamilton@pst.nh.gov NH Police Standards & Training, 17 Institute Drive, Concord, NH 03301 Physical Locations Police Standards & Training, 17 Institute Drive, Concord NHE #1747 mailto:clement.e.hamilton@pst.nh.gov DOT Department of Transportation/Turnpikes Contact Type Agency Contact Telephone Number E-Mail Remit Address Invoicing Tim Stewart (603) 485-3806 nhturnpikesap@dot.state.nh.us NH DOT - Bureau of Turnpikes, PO Box 2950, Concord, NH 03302 Servicing/Proposals Sam Newsom (603) 485-3806 snewsom@dot.state.nh.us Physical Locations Main I-95, Hampton, NHE #2214 Ramp I-95, Hampton NHE #2291 Exit 11, Greeley Street, Merrimack NHE #3063 Exit 10, Route 3, Merrimack NHE #2750 Bedford Main, Route 293 North, Bedford NHE #2606 Turnpike Admin Office, 36 Hackett Hill Road, Hooksett NHE #1431 Department of Transportation - D5 Contact Type Agency Contact Telephone Number E-Mail Remit Address Servicing/Proposals Gary Clifford 603-666-3336 gary.clifford@dot.nh.gov Dept. of Transportation, 16 East Point Drive, Bedford, NH 03110 Invoicing Alissa Vos 603-666-3336 Alissa.vos@dot.nh.gov Physical Locations Bedford Highway, 16 East Point Drive, Bedford NHE #5924 mailto:nhturnpikesap@dot.state.nh.usmailto:gary.clifford@dot.nh.govmailto:snewsom@dot.state.nh.usmailto:Alissa.vos@dot.nh.gov Court Facilities Dept. of Admin Services - Court Facilities - Concord District Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Michael Larochelle (603) 783-1817 michael.larochelle@das.nh.gov Physical Locations Concord District Court, 32 Clinton Street, Concord NHE #2970 Concord District Court, 32 Clinton Street, Concord NHE #2971 Concord District Court, 32 Clinton Street, Concord NHE #2987 Dept. of Admin Services - Court Facilities - Portsmouth District Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Hong Bae Kim (603) 783-1816 hong.kim@das.nh.gov Physical Locations Portsmouth District Court, 111 Parrott Avenue, Porstmouth NHE #1599 Dept. of Admin Services - Court Facilities - Rochester District Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Michael Chase (603) 783-1820 michael.chase@das.nh.gov Physical Locations Rochester District Court, 76 North Main Street, Rochester NHE #3110 Rochester District Court, 76 North Main Street, Rochester NHE #3129 Dept. of Admin Services - Court Facilities - Rockingham County Superior Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Jonathan Barnard (603) 562-5886 jonathan.barnard@das.nh.gov Physical Locations Rockingham County Superior Court, #10 Route 125, Brentwood NHE #3413 Rockingham County Superior Court, #10 Route 125, Brentwood NHE #3414 Rockingham County Superior Court, #10 Route 125, Brentwood NHE #3415 Rockingham County Superior Court, #10 Route 125, Brentwood NHE #3416 Rockingham County Superior Court, #10 Route 125, Brentwood NHE #3501 Dept. of Admin Services - Court Facilities - Cöos County Superior Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Sam White (603) 545-8482 Harold.white@das.nh.gov Physical Locations Cöos County Superior Court, 55 School Street, Lancaster NHE #3715 Cöos County Superior Court, 55 School Street, Lancaster NHE #3716 Dept. of Admin Services - Court Facilities - Manchester District Court Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Angel Martinez (603) 496-1052 angel.martinez@das.nh.gov Physical Locations Manchester Distrct Court, 35 Amherst Street, Manchester NHE #3563 Manchester Distrct Court, 35 Amherst Street, Manchester NHE #3564 Manchester Distrct Court, 35 Amherst Street, Manchester NHE #3565 Dept. of Admin Services - Court Facilities - Hillsborough Superior Court (North) Contact Type Agency Contact Telephone Number E-Mail Remit Address Proposals David Conner (603) 783-1715 david.conner@das.nh.gov Admin Services - Court Facilities, State House Annex, Room 115, 25 Capitol Street, Concord, NH 03301 Location Contact Brian Young (603) 717-6664 brian.young@das.nh.gov Physical Locations Hillsborough County Superior Court - North, 300 Chestnut Street, Manchester NHE #6188 Hillsbo