From: Maine Division of Procurement Services(State)
Start Date05 Dec, 2022 (1 month ago)
Due Date11 Dec, 2022 (1 month ago)
LocationBurton M. Cross Building, 4th Floor, 111 Sewall Street, 9 State House Station, Augusta, Maine 04333-0009
"DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES\n\nDIVISION OF PROCUREMENT SERVICES\n\nSTATE OF MAINE\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. Allresponses (except signatures)\nmust be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nof Procurement Services intranet site (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nDepartment Office/Division/Program: | Department of Economic & Community Development\n\nDepartment Contract Administrator or | Julia Trujillo Luengo\nGrant Coordinator:\n\nU applicabie) Depariment Referenoe K.35.1 Talent & Workforce Attraction\n\nAmount: sm | Advantage CT / RQS *\n(Contract/Amendment/Grant) $ 116,678 #: TTSAZUZENTZRDZBR\n\nCONTRACT Proposed Start Date: Click or tap to enter a Proposed eng\ndate. Date:\nOriginal Start Date: | 7/15/2022 Effective Date: | 11/14/2022\nZRENDHERT Previous End Date: | 12/31/2022 New End Date: | 3/31/2023\nProject Start Date: Grant Start Date:\nSRANT Project End Date: Grant End Date:\nYenjouEroyigen range I vane; Green Tree Events Consultants, 35 Storer St, Saco, ME 04072\nCity, State:\nBrief Description of\nGoodsi/SenvicesiGrant: Event Management Services\n\nPART II: JUSTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\nU A. Competitive Process U G. Grant\nX B. Amendment [1 H. State Statute/Agency Directed\nU C. Single Source/Unique Vendor U I. Federal Agency Directed\n[1 D. Proprietary/Copyright/Patents U J. Willing and Qualified\n[ E. Emergency [1 K. Client Choice\nU F. University Cooperative Project U L. Other Authorization\n\nREV 11/18/2021 Page 1 0f3\n" "Procurement Justification Form (PJF)\n\nPlease respond to ALL of the questions in the following sections.\n\nPART Ill: SUOPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part.\n\nIn addition to the conference and event management of the inaugural Maine Outdoor Economy Summit, the\nprovider shall provide event management services for an event following the Outdoor Economy Summit\nfocused specifically on Workforce Education. Whereas the Maine Outdoor Economy Summit is specifically\nfor the State\u2019s outdoor industry, the Workforce Education event funded by this amendment will include\nattendees from across all industry sectors in Maine. The Provider shall assist with planning and provide\ncomplete event management for the Workforce Education event including attendee registration, website\ndevelopment, signage, and others are agreed upon between the Department and the provider.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nBecause the Workforce Education event is scheduled to occur immediately following the Maine Outdoor\nEconomy Summit, it makes fiscal and logistical sense to incorporate the event management into the existing\ncontract vehicle.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\nAccepted cost rates mirror the approved rates from the vendor for event management services associated\nwith the Maine Outdoor Economy Summit.\n\n4. Describe the plan for future competition for the goods or services.\n\nN/A\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nDoes this request utilize ARPA/MJRP funds?\n\nX Yes - If Yes, please attach the approved Business Case(s).\n\nLI No-IfNo, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting\nDepartment\u2019s Commissioner IT \u0131u\u2014\u2014\n. \\\n\n(or designee):\n\n11/1/2022\n\nTyped Name: | Heather Johnson, Commissioner\nSignature of DAFS\n\nKehl Pagufe\nProcurement Official:\n\nFALeBD-\nTyped Name: Kathy Paquette Ba 11/28/2022\n\nREV 11/18/2021 Page 2 of3\n\n" "Procurement Justification Form (PJF)\n\nPart1_K.35.1_Talent & Part2_K.35.1_Talent &\nWorkforce Attraction IWorkforce Attraction.}\n\nREV 11/18/2021 Page 3 0f3\n"