Light Rescue Fire Apparatus

"SEBASTIAN COUNTY JUDGE\nPurchasing Department\n35 South 6th Street, Room 106\nFort Smith, Arkansas 72901\n(479) 784-1502 Fax (479) 784-1550\n\nNovember 21, 2022\n\nNOTICE TO: Qualified Bidders\nSUBJECT: Requestfor Proposal\n\nSebastian County is interested in receiving sealed written proposals for furnishing the\nproducts/services specified in the attached Request for Proposal (RFP). Complete details\nregarding the products and/or services required by the County, and instructions for participating\ninthe bid process, are included in the attached bid package.\n\nBids must be received by thetime and date indicated intheRFP. Bids received after thetime\nand date set for opening will not be considered.\n\nBidders who do not wish to submit bids must submit a\"No Bid\" to continueto be eligiblefor\nretention ontheBidList. TheBidList is periodically reviewed and bidders who have not\nresponded to proposal requests are deleted.\n\nIf you are interested in submitting a bid, please be sure

that the requirements of theRFP are\ncompleted since failureto meet the requirements could cause your bid to be rejected.\n\nAny questions regarding the Bid Invitation should be directed to the Purchasing Department,\n(479) 784-1502.\n\nLauri Lowrimore\nPurchasing Coordinator\nSebastian County, Arkansas\n\nAttach: RFP\n" "Request for Proposal\n\nSebastian C ounty, Arkansas\nCover Sheet\nBID NUMBER: SC-2212\nTITLE: Light Rescue Fire A pparatus (V ehicle)\n\nOPENING: DATE: December 9, 2022\nTIME: 2:00P.M.\nPLACE: Purchasing Department\n35 South 6th Street, Room 106\nFort Smith, Arkansas\n\nMAIL SEALED PROPOSALSTO: County Judge\u2019s Office\n\nSebastian County Purchasing Dept.\n\n35 South 6th Street, Room 106\nFort Smith, Arkansas 72901\n\nON OUTSIDE OF PROPOSAL SHOW: (1) Return address\n(2) Bid opening date\n(3) Bid number & title\nBIDDER MUST COMPLETE THE FOLLOWING INFORMATION:\n\nNAME OF BIDDER:\n\nADDRESS:\n\nINSTRUCTIONS:\n1. Lump Sum prices and extensions are required on proposal form.\n\nSection I\n\n2. Return two copies of the entire bid package and any other documents required by the specifications.\n3. Proposals must be signed by an authorized agent to be accepted. (See Section Ill, General Conditions, #24)\n4. Bidder must guarantee product(s) offered will meet or exceed specifications contained in this Request for\n\nProposals.\n5. Bidding procedures will bein compliance with Arkansas Laws.\n6. QUOTE: F.O.B. destination.\n7. BID VALIDITY: Net 60 days.\n" "Proposal Form\nSC -2212 Section Il\n\nWe, the undersigned, agree to furnish the products and/or services indicated below in accordance with the\nspecifications and conditions contained herein, at the bid price shown.\n\nItis expressiy agreed and understood by and between the parties hereto, and is made a condition\nprecedent to the entering into of any purchase agreement resulting from this invitation to bid, that the\nCounty Judge, Sebastian County, shall determine any and all questions or disputes which may arise\nconcerning conformity to the specifications and conditions, and proposals; and the quantity, suitability,\nand acceptability of all items to be furnished hereunder; and his decision as to such matters shall be final,\nbinding, and conclusive upon the parties hereto.\n\nThat this Request for Proposal and proposals submitted hereunder shall be governed by the laws of the\nState of Arkansas.\n\nWe, the undersigned, affirm that this proposal is made on behalf of the undersigned, and is made without\ncollusion on the part of any person, firm or corporation; and that the conditions and other provisions have\nbeen carefully examined and are agreed to.\n\nIt will be the County\u2019s sole discretion to accept any part or combination of the bid below.\n\nAmount of SalesT ax to be added to the Total Price: $\n\nContractor\u2019s License No.\n\nExceptions to specifications: NO____ YES____ (Attach itemized list)\nFrom:__________22.L. III III. Signature: ________._........ LI LLLLLDL\n\n(Vendor) (Printed name & signature)\nDate: Title\n" "SC -2212 SECTION Ill\n\nSECTION III-GENERAL CONDITIONS\n\n1.\n\nProposals must be received no later than the date and time set for bid opening. Proposals shall\nbein a sealed envelope clearly marked with the RFP number on the outside or it will not be\nconsidered. Telegraphic, fax, or email proposals sent directly to Sebastian County offices will\nnot be considered. All proposals must be signed by an authorized officer of the Company.\n\nProposals may be withdrawn, modified or corrected by the bidder after it has been submitted,\nprovided a written request to do so is filed with the County J udge prior to thetime set for opening\nthebid. Telegrams or letters received prior to thetime set for opening the proposals will be\naccepted and attached to the unopened proposal, and the proposal will be considered withdrawn,\nmodified, corrected, or otherwise changed accordingly. No proposal may be withdrawn,\nmodified, corrected, or otherwise changed after the time set for opening the proposals.\n\nPrices quoted will be considered net prices, unless otherwise stated by the bidder in the proposal.\nProposal prices must remain firm for 60 days, unless otherwise stated in the specifications.\n\nThe original written or electronic language of the RFP documents shall not be changed or altered\nexcept by approved written addendum issued by the Purchasing Office. This does not eliminate\nbidder(s) from taking exception(s) to non-mandatory terms and conditions, but does clarify that\nthe proposer shall not change the original document\u2019s written or electronic language. If\nproposer(s) wishes to make exception(s) to any of the original language, it must be submitted by\nthe proposer in separate written or electronic language in a manner that clearly explains the\nexception(s). If proposer\u2019s submittal is discovered to contain alterations/changes to the original\nwritten documents, the proposer\u2019s response may be declared as \u201cnon-responsive\u201d and shall not be\nconsidered.\n\nThis RFP may be modified only by amendments written and authorized by the Purchasing Office.\nProposers are cautioned to ensure thatthey have received or obtained, and responded to, any and\nall amendments to the RFP prior to submission. There will beno addendums to aRFP 72 hours\npriortotheRFP opening. Itisthe responsibility of the proposer(s) to check the County website,\nwww .sebastiancountyar.gov for any and all addendums up to that time.\n\nSpecifications are designed to describe the type and quality of the product/services desired by the\nCounty. They are not intended to restrict bidding on any like product/service of equal or higher\nquality. Any exceptions to the specifications must be noted on a separate sheet by reference to\nthe item number in the specifications where the exception is taken. If no exceptions are\nsubmitted with the Proposal, and accepted by the County, bidders will be expected to comply\nwith the specifications. Products and/or services will be inspected for compliance prior to\nacceptance.\n" "10.\n\n11.\n\n12.\n\n13.\n\n14.\n\nThe responding Company shall perform according to theterms and conditions as stated herein,\nand according to the highest standards and professional practices. Instances of poor performance\nby the Company will be documented and submitted to the Company for immediate review and\ncorrective action. Continued poor performance will be deemed a breach of the specifications of\ntheRFP and shall be grounds for immediate termination of the contract. A review meeting will\nbe called between the Company and the County when documented instances of poor performance\noccur, A plan for corrective action, agreeable to both parties, will be drafted and implemented.\nSebastian County retains the absolute right to assess whether and when performance is\nsubsequently acceptable.\n\nIt shall be understood and agreed that any material or product purchased under this proposal shall\nbe new and in first class condition unless otherwise stated in or required by the bid invitation.\n\nThe County is exempt from Federal Excise Taxes and such taxes shall not be included in the\nproposal price. An exemption certificate will be furnished where required.\n\nState and Local Sales Taxes shall be stated as a separate item and shall not be included in the\nproposal price of the product/services being proposed. If no taxes are so stated, the County will\nassume that any taxes due have been included in the price quoted and no additional taxes will\nsubsequently be added to the proposal price. The County is Sales Tax Exempt on motor vehicle\npurchases.\n\nProposals will be evaluated based upon compliance with the specifications, proposal price,\napplicability, and suitability of the product/services being offered. Product and vendor\nreliability, warranty, delivery time, and such other factors deemed appropriate will be\nconsidered to assurethe C ounty receives a quality product most advantageous vendor to the\ncounty. Assignment of any part or all of payments accruing under contracts or purchase\nagreements resulting from this Invitation to Bid will not be authorized. Payment shall only be\nmade to the Contractor or vendor with whom the order is placed.\n\nProposals shall be submitted on 8 % x 11 inch paper, which shall include this form. The proposal\nShould follow the format laid out under Item 8. Submissions should be limited to amaximum of\n15 pages, with all required attachments included. Binders, brochures, and materials inthis RFP\nare neither requested nor desired. Please do not submit these with your proposal. If additional\ninformation is required, the County will request it after review of the proposals.\n\nThe Company should submit a base proposal in the manner specified, but may also propose other\nfinancial options to the County, either as additions or alternates to the base proposal. Such\nadditional offerings should be clearly identified. The county prefers that the Company\u2019s response\nto theRFP be submitted in same item (paragraph) sequence as the proposal \u2014 using the same item\n(paragraph) numbers for reference.\n\nThe contents of theRFP will be incorporated into the final Contract documents. All terms and\nconditions stated herein shall constitute a complete and integrated document and the covenants\n"