DESIGN AND ENGINEERING SERVICES

expired opportunity(Expired)
From: Fowler(City)

Basic Details

started - 18 Jan, 2023 (14 months ago)

Start Date

18 Jan, 2023 (14 months ago)
due - 28 Feb, 2023 (13 months ago)

Due Date

28 Feb, 2023 (13 months ago)
Bid Notification

Type

Bid Notification

Identifier

N/A
City Of Fowler

Customer / Agency

City Of Fowler
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3 of 8 NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for Design and Engineering Services for the Fowler Bikeway to Transit Project. Responses to this RFP will be accepted until February 28, 2023 at 3:00 p.m. Proposals received after this date/time will not be considered and will be returned unopened. It is the responsibility of the proposer to ensure that any proposals submitted have sufficient time to be received by the City of Fowler prior to this proposal due date and time. Proposals shall be enclosed in a sealed envelope and marked clearly with following information, formatted as follows: SEALED PROPOSAL FOR DESIGN AND ENGINEERING SERVICES FOR FOWLER BIKEWAY TO TRANSIT PROJECT DO NOT OPEN WITH REGULAR MAIL. City of Fowler 128 S. Fifth Street Fowler, CA 93625 Attn: Thomas Gaffery Proposals shall be mailed, hand delivered, or sent by courier service. Proposals shall NOT be sent via telegraphic, electronic or facsimile. All
notifications, updates and addenda will be posted on the City’s web page at: http://www.fowlercity.org. Proposers are responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. Fowler City Hall is open to the public from 8 a.m. to 12 noon and 1:00 p.m. to 4 p.m., Monday through Friday. 3 4 of 8 CITY OF FOWLER REQUEST FOR PROPOSAL DESIGN AND ENGINEERING SERVICES FOR FOWLER BIKEWAY TO TRANSIT PROJECT NOTICE TO PROPOSERS / PROPOSAL SUBMITTAL INSTRUCTIONS 1. DUE DATE AND TIME: Proposals for design and engineering services for construction of the Fowler Bikeway to Transit Project, as described herein, will be received by the City of Fowler until date and time shown on “Notice of Inviting Proposals”. Any changes to this RFP are invalid unless specifically modified by City of Fowler and issued as a separate addendum document. It is the Proposer’s sole responsibility to ensure that their proposal, inclusive of any or all addenda, is received by the City of Fowler at the stated time and place. Any proposal received after the scheduled closing time for receipt of proposals will not be considered and will remain unopened. 2. Proposals must be submitted to the City of Fowler as set forth in this Request for Proposal document. Project Introduction and Overview General Overview The City of Fowler received funds from Fresno Council of Governments through its Measure C TOD Program for the City’s proposed Bikeway to Transit project. The project will add bike lanes and other bicycle infrastructure throughout the downtown area, connecting key transit facilities via bike lane. The City is now searching for a Consultant to complete preliminary and construction engineering services for the Bikeway to Transit project. Project Goals • Enhance the bicycle facilities along Main Street, Merced Street, 5th Street, 7th Street, 10th Street, and Fresno Street. • Fowler has an active senior community, who participate in programming, take advantage of our senior meals program, and are regular riders of FCRTA. By constructing safe bike routes that are open to all ages and abilities, we know some of our active seniors will take advantage of this new infrastructure. Purpose of Request for Proposal The proposed bikeway project will install bicycle facilities along Main Street, from Fowler High School on Adams Avenue to 7th Street. Bicycle facilities along 7th Street from the Main Street intersection to the 7th Street and Merced Street bus stop will also be improved as part of this project. 5th Street, from Main Street to Adams Avenue, will also receive a bike lane, connecting Fremont Elementary School to the rest of the bicycle network. Bike lanes along Merced Street, 10th Street, and Fresno Street will add bicycle connectivity to the Adventist Health/Valley Children’s Facility and the bus stop in front of its campus. Additionally, bicycle repair stations at Panzak Park and the bus stops will encourage bike usage and make maintenance of bicycles easier for community members. 4 5 of 8 The City intends to select a qualified firm to perform the required design and engineering services for the Fowler Bikeway to Transit Project based upon their qualified expertise and project understanding in accordance with the requirements set forth within this RFP. It is the intent of the City to receive responses to the RFP and, if appropriate, conduct individual interviews in order to select a firm which, in the opinion of the City, is best suited to perform the required services. Project Specific Dates Table 1 identifies the project specific estimated dates/time frame for receipt, evaluation, and award of the work specified in this RFP. Please note the following key dates when preparing your response to this RFP. Table 1 – Project Specific Dates Description Date Release of RFP to Firms Tuesday, January 31, 2023 Deadline for Submitting Written Questions Regarding RFP Tuesday, February 14, 2023 Response to Written Questions Regarding RFP Friday, February 17, 2023 Proposal Due Date Tuesday, February 28, 2023 Firm Interviews Wednesday, March 8, 2023 Contract Consideration at City Council Tuesday, March 21, 2023 Selection Criteria The criteria for firm selection will be based on, but not limited to, the following: 1. Firm’s qualifications and experience with bikeway design and construction. 2. Experience and qualifications of personnel assigned to perform the work. 3. Technical approach and understanding, preparation of plans and specifications for construction of bikeways. 4. Track record and ability to deliver services within the proposed project schedule. Evaluation And Selection Process 1. A committee will review and evaluate each submittal to determine if it meets the RFP requirements. Failure to meet the requirements set forth in the RFP will be cause for eliminating the proposer from further consideration. 2. The technical proposals will be evaluated and ranked by a selection committee. The selection committee will establish the ranking order using the following criteria: 5 6 of 8 Scoring Criteria Weight of Score Past performance and qualifications of the team members on similar projects 25% Familiarity with capacity to handle all aspects of the work 20% Ability to complete the project within the proposed time frame 15% The proposed project approach, scope, manner, and thoroughness in which it is presented in the proposal 20% Firm’s experience, staff availability, stability, financial responsibility, and past performance on similar projects 20% 3. The City of Fowler reserves the right to, at their sole discretion, qualify and select the most qualified firm during the proposal evaluation process or alternatively through the short list process by conducting interviews to determine the most suitable candidate. 4. The City of Fowler will negotiate with the top ranked firm, if deemed necessary by the selection committee. If agreement cannot be reached with the number one ranked firm, then the negotiations will be terminated, and the firm will be informed in writing. The number two ranked firm will then be invited to enter into the negotiations process. Proposal Requirements The emphasis of the proposal should be on responding to the requirements set forth herein. In addition, proposers need to demonstrate their capabilities, background, expertise, etc. in order for the City of Fowler to effectively evaluate the proposals, and award to the company that provides the best value to the City of Fowler based on the selection criteria in Section I. The Proposal should include, at a minimum, the following information: General Requirements The proposal should include the following: 1. An understanding of the project and approach to accomplish the work in a timely and acceptable manner. 2. A detailed description of the services to be provided based on the consultant’s understanding of the project scope. 3. A detailed work schedule for all work and time frame for items of work. 4. The individual who will have overall responsibility for the project shall be a Civil Engineer registered in the State of California. 5. A resume of the key people who will be working on this project, including specifics of experience on similar projects. 6. The proposal shall have a page limit of 20 pages including appendices, tabs, and cover. 7. A not-to-exceed fee based on the services outlined in the Scope of Work MUST be submitted as a hard copy and an electronic copy (PDF and Excel formats on CD) in a SEPARATE SEALED ENVELOPE. 8. Six (6) hardcopies and one (1) electronic copy (pdf on CD or thumb drive) of the entire proposal shall be submitted to the City of Fowler. 6 7 of 8 Cover Letter Each proposal shall include a cover letter signed by a firm principal. Firm Description Include a summary of the firm’s origin, background, and size of the company, an organizational chart, the overall capabilities of the organization, appropriate licenses and certifications, and proximity of company’s resources to the City of Fowler’s offices and facilities. Qualifications & Project Approach 1. Qualifications and Experience (Firm and Personnel) – a description of the company’s expertise related to services requested and a full discussion of the company’s recent experience directly related to providing design and engineering services for bikeways. For the size and scope herein, provide resumes of key people to address experience and qualifications, educational background, and skills. 2. Subconsultants – a description of any subconsultant arrangements that would be utilized for the project. Include a full description of the subconsultant’s experience and personnel. 3. Project Approach – describe your firm’s approach to the project, challenges to overcome, innovative design strategies proposed, and proposed scope of work. 4. Proposed project schedule. 5. Availability – Briefly describe your firm’s and personnel’s ability to meet the City of Fowler’s needs in a consistent and timely manner. 6. References – list three (3) former municipal (preferred) or private clients for whom comparable services have been performed within the last five years. Include the name, mailing address, telephone number, and email address of each client’s principal representative. 7. Exceptions City of Fowler’s contractual terms and/or RFP requirements. The Proposer shall note any additions, deletions and/or exceptions to the contractual terms and/or RFP requirements. If there are no exceptions taken, please note this. Project Fee Proposal Said fee schedule shall include hourly rates; rates for all subconsultants, and percentage markup of reimbursable expenses, if any shall be included. The rates shall be valid for the term of the contract. In the Project Fee Proposal, include the following information: 1. A detailed person-hour estimate by personnel classification for the major portions of the work broken down through each of the task, milestone reports and/or plans. 2. Fees for any subconsultants. 3. A total not-to-exceed fee estimate based on services outlined in Scope of Work. 4. The method of compensation shall be based on a time and expense basis subject to a not-to- exceed amount for the effort to complete the project. Contract Terminations If your organization has had a contract terminated in the last five (5) years, describe such incident. Termination for default is defined as notice to stop performance due to the vendor’s non-performance or 7 8 of 8 poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor, or (b) litigated and such litigation determined that the vendor was in default. Submit full details of the terms for default including the other party’s name, address, and phone number. Present the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the proposal on the grounds of the past experience. If the consultant has not experienced any such termination for default or early termination in the past five (5) years, so indicate. Questions All questions regarding this RFP shall submitted via email to Thomas Gaffery, Community & Economic Development Director at tgaffery@ci.fowler.ca.us. All interpretations and any supplemental instructions will be sent to all prospective Proposers not later than that date set forth above. All addenda so issued shall become part of the contract documents. Under no circumstances may the Proposer contact any other department or individual for clarification or interpretation of any requirements herein. Other Information The City of Fowler reserves the right to reject any or all proposals, either separately or as a whole and to waive any informality in a proposal or to accept any proposal presented which it deems best suited to the interest of the City or to reject all proposals. The City reserves the right to withhold award of contract for a period of ninety (90) days following RFP opening. All proposals received are considered firm for that 90-day period. A contract incorporating the terms and conditions contained herein will be sent to the successful Proposer. Any additional terms and conditions requested or comments by Proposer must be submitted with the proposal and will be considered as part of the selection/negotiation process. The cost for developing the proposal is the sole responsibility of the Proposer. All proposals submitted become the property of the City of Fowler. If any pages are deemed as classified or proprietary those pages should be individually marked confidential or proprietary. At the time of the opening of proposals each Proposer shall be presumed to have read and be thoroughly familiar with the RFP and proposal requirements (including all Addenda). Be advised that all information contained in proposals submitted in response to this solicitation may be subject to the California Public Records Act (Government Code Section 6250 et seq.), and information’s use and disclosure are governed by this Act. Exhibits 1. Measure C TOD Cycle X Application 2. Vicinity Map 3. Detail Map 8 Measure C TOD Program Cycle X Call for Projects Application Packet January 2022 2035 Tulare Street, Suite 201 Fresno, CA 93721 Tel: 559-233-4148 Fax: 559-233-9645 Exhibit 1 - Measure C TOD Cycle X Application 9 1 Overview The TOD program was created in the 2006 Measure C Extension Plan. As recommended by the Measure C legislation, a TOD Technical Advisory Committee developed guidelines to provide guidance on the implementation of the TOD program. The TOD Program Guidelines were approved by the Fresno COG Policy Board and the Fresno Transportation Authority (FCTA) Board. A scoring committee membership was defined by the TOD Technical Advisory Committee and also approved by both Boards. The TOD program will generate $16.9 million during the 20-year lifespan of the Measure C program based on the estimation in December 2012. It is estimated that the TOD program is accruing about $850,000 annually. There is approximately $1,445,000 available in the program for the 10th funding cycle. Please refer to the TOD program Guidelines for project eligibility and scoring criteria. Timeline January 14, 2022 Call for projects open February 28, 2022 Application due March 17, 2022 TOD scoring committee meeting (Tentative) April 8, 2022 TTC/PAC approval of the selected project(s) April 28, 2022 Fresno COG Policy Board approval of the selected project(s) June 8, 2022 FCTA Board approval of the selected projects(s) Contact Information Please submit all applications by 4:30 p.m. on February 28, 2022 and e-mail all correspondence to: Kristine Cai, kcai@fresnocog.org Fresno Council of Governments 2035 Tulare Street, Suite 201 Fresno, CA 93721 Exhibit 1 - Measure C TOD Cycle X Application 10 Capital Improvement Project Application Project Title: City of Fowler Bikeway to Transit Sponsoring Jurisdiction: City of Fowler Application Checklist: □ □ □ □ □ □ One reproducible hard copy and 1 CD/flash drive of the complete application Completed application form Board/Council resolution authorizing project application (due prior to Fresno COG Policy Board meeting on April 28, 2022) Vicinity maps showing project locations, entitled land developments related to the project, and local/regional streets, bicycle, transit and highway facilities within and near the project area Documentation of support for the project from community groups or individuals (highly encouraged) Aerial photo and/or other photographs depicting existing conditions in the project area Person Authorized to Submit Application: I certify that I have reviewed the TOD Capital Improvement Projects Program Guidelines and the information submitted in this application is accurate and in accordance with the guidelines. Name: Wilma Quan Title: City Manager Date: 2/25/2022 2 X X X X X X Exhibit 1 - Measure C TOD Cycle X Application 11 3 Project Summary 1. Project Title: City of Fowler Bikeway to Transit 2. Project description: briefly describe the project goal, scope, and elements to be funded by the Measure C TOD program. The City of Fowler proposes a bicycle infrastructure project that will connect existing transit facilities with schools, commercial uses, and residences. The project consists of the design and striping of additional bicycle lanes, as well as the installation of bicycle parking and bicycle repair stations at key locations of the City. All project elements are proposed to be funded by the Measure C TOD program. 3. Total project cost: $143,767 4. Total TOD fund request: $143,767 5. Sponsoring jurisdiction: City of Fowler 6. Primary contact person: Wilma Quan 7. Title: City Manager 8. Address: 128 S. 5th Street, Fowler, CA 93625 9. Phone: 559-834-3113 10. E-mail: wquan@ci.fowler.ca.us 11. Other project partners Exhibit 1 - Measure C TOD Cycle X Application 12

128 S 5th Street Fowler CA 93625Location

Address: 128 S 5th Street Fowler CA 93625

Country : United StatesState : California

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