UCB-Graphics Production & Installation-168210038

13 March 2023 UCB-Graphics Production & Installation-168210038 University of Colorado Athletic Department seeks to identify a vendor(s) to provide graphic and signage production and installation on an ad hoc as needed basis. 13 March 2023 Open 3/13/2023 10:00 AM MDT Type Request for Documented Quote Close 4/13/2023 4:00 PM MDT Number PSC-U-1691 Currency US Dollar 13 March 2023 Contacts Druselle May Druselle.May@cu.edu 13 March 2023 Commodity Codes Commodity Code Description 01 Advertising, Marketing & Print Services 02 Athletics, Apparel & Linens 13 March 202313 March 202313 March 202313 March 202313 March 202313 March 202313 March 202313 March 202313 March 2023 mailto:Druselle.May@cu.edu SECTION I. BACKGROUND, OVERVIEW, AND GOALS A. BACKGROUND: The University of Colorado, Boulder’s Athletics department (CU Athletics, herein after) is a Division 1 Athletic Department that

competes in the prestigious PAC-12 conference. CU Athletics seeks to provide a first-class experience for our student-athletes and our supporters in the pursuit of comprehensive excellence in representing the University. Developing top-notch facilities is a major component in attracting and developing the high caliber people and athletes required to compete at the highest level. CU Athletics seeks a graphics production supplier(s) that can further enhance the University facilities in an on-going manner. The University of Colorado, Boulder Athletic Department is seeking a qualified supplier(s) to provide graphic, signage production services and installation on an as needed basis. B. OVERVIEW: Over recent years, high-resolution digital wall graphics, large mesh banners, custom plaques, routed lettering and other visual displays have become a prominent component of the University facilities. The CU Athletics department expects to continue procuring these types of items on an annual basis for existing and new facilities, new portions of existing facilities, and as replacements for existing locations in current facilities. CU Athletics department seeks to refine the planning timelines for orders, however it should be noted that many of the orders will often occur with short notice, especially those orders that are new concepts in new areas and not replacements of current items. CU Athletics employs a full-time Creative Director (CD) that will be provide the vast majority, if not all, design and creative work and will be a primary designed related liaison with the Successful Bidder(s) that are awarded the contract. The CD has the capabilities to fit any printer’s specifications. Additionally, CU Athletics employs an Associate Athletic Director over Facilities and a comprehensive full-time facilities staff that will provide all direction and assistance needed that relates to the planning and installation of the product. Potential Bidders responding to this solicitation may provide a response to some or all of the components listed in this solicitation (i.e. digital wrap, mesh banners, plaques, etc.). The University reserves the right to award to a single supplier or multiple suppliers. The Successful Bidder(s) will serve as a one-stop shop for the University. CU Athletics department hopes to build an ongoing relationship with the Successful Bidder(s) and collaborate on achieving the aforementioned objectives. The department anticipates spending anywhere from $50,000 to $100,000 per year on wraps, banners, plaques, etc. The amount is dependent on variations in needs and plans from year-to-year, however, the amount in any particular year may deviate outside of either end of this range. CU Athletics department may spend up to $500,000 with the Successful Bidder that is awarded the components of this solicitation. C. GOALS FOR THIS PROJECT: CU Athletics seeks a graphics production partner(s) that can further enhance the University facilities in an on- going manner through meeting the following objectives: 1. High-quality product in terms of visual appeal and durability 2. Time-efficient fulfillment of orders 3. Cost-effective, transparent, and predictable pricing on production and installation D. TIMELINE: Following is the estimated timeline with anticipated dates (subject to change). Description Event Date Solicitation Posted 3/13/2023 Project Questions/Clarifications Due 3/20/2023 Written Answers to Questions Posted on or Around 3/22/2023 Proposals Due 4/13/2023 Best and Final Offer, if necessary 4/20/2023 Contract Negotiations 4/21/2023 Contract Finalized 5/12/2023 Project Kick-Off 5/15/2023 E. AWARD Any resulting contract from this solicitation will be awarded to the Offeror whose overall offer is deemed to be the most advantageous to CU as determined by the evaluation team. The PSC purchasing office, after review and approval of the evaluation team's written recommendation, will notify all Offerors via a posting on the CU Sourcing Website of the results of the solicitation evaluation. The posting will be an announcement of the award. DOCUMENTS For full SOW and bid documents refer to the "Buyer Attachments" section. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado Required to View Event Prerequisites Required to Enter Bid 13 March 2023 1. Please review and accept 2. Please review and accept 3. Please review and accept 4. Please review and accept 5. Please review and accept 13 March 202313 March 202313 March 202313 March 202313 March 202313 March 202313 March 2023 Buyer Attachments 1. Graphics Production Installation Services-Final.docx 2. Form A-Pricing.docx 3. University of Colorado Sample Documented Quote Agreement.docx 13 March 202313 March 202313 March 202313 March 202313 March 202313 March 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MzQ3LTEzOTA5ODI5NjZHcmFwaGljcyBQcm9kdWN0aW9uICBJbnN0YWxsYXRpb24gU2VydmljZXMtRmluYWwuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MzQ3LTEzOTA5ODUzNzRGb3JtIEEtUHJpY2luZy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MzQ3LTEzMjQyNDE0MTZVbml2ZXJzaXR5IG9mIENvbG9yYWRvIFNhbXBsZSBEb2N1bWVudGVkIFF1b3RlIEFncmVlbWVudC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 General Supplier Information - Provide principal contact information for this solicitation, including address, telephone number, fax number, e-mail, and website (if applicable). 1.2 Include a cover letter introducing your company, summarizing your qualifications, and detailing any exceptions to this solicitation (please note that significant exceptions may make your offer/quote/bid non-responsive). 1.3 USE OF SUBCONTRACTORS/PARTNERS - There may be areas for use of subcontractors or partners in this project. The University encourages use of small businesses wherever viable. If you are utilizing this approach, provide a list of the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the University will contract solely with your company, therefore subcontractors/partners remain your sole responsibility. 1.4 References - Please provide information from at least three (3) accounts of similar scope. References may be contacted at any time during this solicitation process to determine an offeror’s responsibility. Include, at a minimum, the following information: 1) company name; 2) contact name; 3) phone number; 4) email address; 5) brief description of project scope and value; 6) status of project 1.5 Cost Proposal: Complete Form A - Pricing from Buyer Attachments and reattach to this question 1.6 "Items" - note that the items section within the bid will not include any specific lump sum "items" given the nuances of the financial proposal. As such your bid response will show $0 in the system once submitted. Your financial proposal upload however will be the contracted rates. Please confirm you understand your final submission in the system will show $0 but your financial proposal upload will be the rates that will ultimately be contracted. 1.7 INSURANCE REQUIREMENTS: Review the insurance requirements as listed under the Prerequisites and upload your COI. 1.8 Mandatory Requirements: By answering yes, you certify that your company meets all ofthe mandatory requirements detailed in the prerequisites 1.9 CONTRACT - List any variances to the Universities Sample Contract - Terms and Conditions. If none, Bidder must indicate. 1.10 Technical Proposal- Provide a complete description of the deliverables and/or services to be provided along as described in Section II. Proposal Submissions. 1.11 Note: Please list the amount of educational or other discount included in pricing. 13 March 202313 March 202313 March 202313 March 202313 March 2023 Product Line Items Product Line Items There are no Items added to this event. 13 March 202313 March 202313 March 202313 March 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 TOTAL PROPOSAL COST 1 EA - Each 13 March 202313 March 202313 March 2023