Ongoing Miscellaneous Professional Services

Pursuant to the requirements of Florida Statutes (F.S.), Chapter 287, the Town of Fort Myers Beach anticipates seeking professional consultant services for the purpose of assisting the Town with miscellaneous professional services. Before submitting Professional Qualifications and Letters of Interest, interested parties must obtain a copy of the complete Request for Qualifications package entitled RFQ-22-25-AD, Town of Fort Myers Beach Ongoing Miscellaneous Professional Services dated August 24, 2022 for this project from the Town of Fort Myers Beach, Town Hall, 2525 Estero Boulevard, Fort Myers Beach, FL 33931, www.fmbgov.com, www.demandstar.com or by calling (239) 765-0202 ext. 1401. The Requesting Party must furnish the Town with a mailing address, an e-mail address and a telephone number for contact purposes. If the Official Documents are

not obtained as directed above, or are modified in any manner, the Professional Qualifications and Letter of Interest will not be accepted for consideration by the Town. Submittals are subject to the conditions specified hereon and on the attached sheets, including any addenda. All responses must be submitted in a sealed envelope, delivered via mail or in person to Town Hall, Town of Fort Myers Beach, 2525 Estero Boulevard, Fort Myers Beach, FL 33931 no later than 2:00 PM, Friday, October 7, 2022. The mailing envelope must be clearly marked RFQ-22-25-AD Ongoing Miscellaneous Professional Services and contain the Consultant’s name and address. Questions: All questions about the meaning or intent of the RFQ documents must be directed in writing via e-mail to Contracts Manager (bids@fmbgov.com). No verbal inquiries will be accepted. Questions received less than seven (7) days prior to the submittal date may not be answered. All properly received questions will be answered by written addenda and will be binding. Oral and other interpretations or clarifications that are not contained in an official addendum will be without legal effect. All addenda shall be signed by the Consultant as acknowledged and incorporated with the submittal. Respondents may not contact any member of the selection committee, Town employees or Town elected officials during this solicitation process. All questions or request for clarification must be routed through the Contracts Manager at bids@fmbgov.com The Town’s short-list and final selection meeting dates will be listed on the Town website at www.fmbgov.com or available by contacting the Contracts Manager, at (239) 765-0202 ext. 1401. http://www.fmbgov.com/ http://www.demandstar.com/ mailto:bids@fmbgov.com mailto:bids@fmbgov.com http://www.fmbgov.com/ 3 RFQ-22-25-AD Ongoing Miscellaneous Professional Services Response Procedure: The deadline for submission of the Professional Qualifications and Letter of Interest for this Project by qualified consultants is, Friday, October 7, 2022. The outside of the envelope must be clearly marked “RFQ-22-25-AD, Ongoing Miscellaneous Professional Services” and contain the Consultant’s name and address. Each firm is to submit one (1) original and one (1) identical electronic version in PDF format (unzipped, with no links to other web pages), clearly marked as such. The following format and sequence should be followed in order to provide consistency in the Consultant’s responses and to ensure each proposal receives full consideration. Use 8.5 x 11 page format with separating page tabs so that each submittal section can easily be compared with other submittals. Introduction and Background Information: a. Title page, including RFQ number and name, consultant’s name and address; contact person; telephone and fax numbers; internet e-mail address and closing date and time. b. Table of contents, including page numbers. c. Letter of Interest stating interest in this project signed by the person who will have contract authority over this project and stating that the contents of the submittal are true and accurate. This letter must state that the Consultant will meet the insurance requirements of the attached Professional Services Agreement and is willing to execute the attached Professional Services Agreement with the Town of Fort Myers Beach, Florida. d. Description of the firm, including locations of offices, person(s) responsible for contracting services hereunder, and at which office the contract authority resides. Qualifications and Experience FOR EACH TYPE OF WORK. e. A Completed Request for Qualification Submittal for Professional Consultants in the form attached. f. At least three (3) examples of completed projects representative of the work for which Consultant is applying hereunder, inclusive of contact information for the recipient of services. Projects may be duplicated if applying for multiple types of work. g. A listing of personnel who would be working on this project, listing their qualifications to perform the work hereunder. This listing must be on the Qualification Form and include the resumes for such personnel complete with a current copy of applicable certifications. The Consultant’s Supervisor for this project shall also be identified. h. An outline of the Consultant’s understanding of and approach to providing the required services, no longer than one (1) page in length. i. An explanation of why the Consultant is well suited to perform the service, no longer than one (1) page in length. j. A list of sub-consultants that Consultant would propose to use for any of the services associated with tasks awarded under the Professional Services Agreement. Suitability and Stability of the Firm k. A list of at least three (3) client references, exclusive of those identified above, which includes the following information: a. Name of contacting agency, contact name, address, e-mail address and telephone number, and title of work performed for client. l. Any additional data that the Consultant feels will be helpful in qualifying it for this project (limited to 5 pages). m. Completed, original affidavit stating that the Consultant (and affiliate, as appropriate), or person(s) having a business relationship with Consultant or affiliate (have) never been convicted of a Public Entity Crime as such is defined in Section 287.133, F.S. (EXHIBIT I). n. Exhibit I - Public Entity Crimes Affidavit, Exhibit J – Affidavit Certification Immigrations Laws and Exhibit K – Affidavit of Confidentiality. Note: Only the prime firm is required to fill out the forms on pages 8-14. The Request for Qualification Submittal for Professional Consultants only needs to be completed once. You may list multiple Types of Work on the form. Selection Procedure: The selection of a Consultant(s) will be made in accordance with Town of Fort Myers Beach Purchasing Policies and Chapter 287.055 Florida Statutes. Some or all of the responding firms may be requested to provide telephone interviews or written or oral technical proposals (or both), for the ranking process. In such event, the presentation must be made by the representative who would be the Project Manager (or Equivalent) under this award. After determination of qualified consultants by the Town Council, contract fees will be negotiated in accordance with Section 287.055, Florida Statues. 4 RFQ-22-25-AD Ongoing Miscellaneous Professional Services DUTY TO UPDATE RECORDS: It shall be the responsibility of any individual or firm selected by the Town of Fort Myers Beach for this project to notify the Town promptly of any substantive amendment to the information provided in its Letter of Interest/Application for Qualification, as well as to update the information in the Application on an annual basis as appropriate. EQUAL OPPORTUNITY STATEMENT: The Town of Fort Myers Beach, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, hereby notifies all firms and individuals that it will require affirmative efforts be made to ensure equal participation in all contracts for consultant services. No firm or individual shall be discriminated against on the grounds of race, color, gender, national origin, religion, age or disability in consideration for qualification or selection. NOTICE OF A CONTRACT CRIME CONVICTION: Each person or firm who elects to submit a Letter of Interest (or Competitive Negotiations) package shall notify the Finance Director within thirty (30) days after a conviction of a contract crime applicable to them or to any officers, directors, executives, partners, shareholders, employees, members and agents who are active in the management of an affiliate as further described in F.S. 287.133. QUALIFICATION PROCEDURES: All applicants must be qualified to do business in the State of Florida. TIME OF CONTRACT: This contract will be for a period of three (3) years with an option to renew for two (2) terms of one-year each by mutual agreement of the parties. Hourly rates and all other negotiated expenses will remain in effect throughout the duration of the contract period, and any subsequent renewal. RIGHT OF PERFORMANCE: This contract does not entitle any firm to exclusive rights to Town contracts. The Town reserves the right to perform any and all available required work in-house or by any other means it so desires. No amount of work is guaranteed upon the execution of a Professional Services Agreement. A consultant or multiple consultants may be selected for any, some or all the services being solicited hereunder. The Town reserves the right to add or delete, at any time, any or all tasks or services associated with the Agreement. 5 RFQ-22-25-AD Ongoing Miscellaneous Professional Services SCOPE OF WORK The following is a nonexclusive list of the Types of Work the Town of Fort Myers Beach may utilize from time to time. Each Type of Work states the minimum requirements to be qualified by the Town of Fort Myers