AMENDED Cafe and Events Concession at Ardenwood

NOTICE IS HEREBY GIVEN THAT THE EAST BAY REGIONAL PARK DISTRICT will receive at or before the hour of 4:00 p.m. on April 16, 2024, digital proposals for the maintenance, management, and operation of a Cafe and Events Concession (“Concession”) in Ardenwood Historic Farm in Fremont, north of Highway 84 near Ardenwood/Newark Boulevard. The East Bay Regional Park District (“District”) operates the park for the City of Fremont. The District is offering a term of three (3) years with the opportunity for one additional seven (7) year term at District’s option for this Concession. This Concession will be operated pursuant to a Concession Agreement issued by District; no leasehold or other proprietary right is offered. Description of the Concession and the requirements of the concessionaire are contained here in “Request for Proposals for a Cafe and Events Concession Ardenwood Historic Farm.” In order to be considered for this Concession, proposers must have a minimum of three (3) years of

experience managing an event business, managing or operating a cafe, demonstrated knowledge of basic facilities maintenance skills and knowledge, ability to work with District staff, willingness and ability to meet minimum insurance requirements for operating on District property, and a firm financial condition. All proposals received are public records subject to public disclosure under the California Public Records Act (Gov. Code section 6250 et seq.). The Board of Directors reserves the right to reject any and all Proposals, to modify the terms of this Request either before or after the deadline for submission of proposals, negotiate with one or more of the proposers, to call for additional proposals, or to refrain from accepting any proposal. Please be certain that your Proposal is complete. Under no circumstances will proposals be accepted after 4:00 p.m. on April 16, 2024. Should you have any questions regarding this Request For Proposals (“RFP”), please contact the Business Services Manager at opsbsm@ebparks.org. It is expected that a Concession Agreement will be awarded following public advertisement for competitive proposals, evaluation of those proposals, selection of the best proposal and approval by the Board of Directors of the District. The Concession Agreement the District expects to award shall in no event become effective until an award is approved by Resolution of the Board of Directors. The District's policy in awarding this Agreement will be based primarily on the most qualified proposer overall and not simply on the rental payments proposed. The District will carefully investigate each proposer's background and experience in the operation of like facilities. Parties interested in competing for the Cafe and Events Concession (“Concession”) must submit proposals in accordance with the instructions contained herein. Proposers are responsible for making all appropriate investigations affecting this proposal. Information provided is for general background only and is not to be relied upon for decision-making purposes. Failure of the proposer to make all appropriate investigations shall not discharge or constitute a waiver of any term or condition of the Concession Agreement. Submission of a proposal shall be interpreted as conclusive evidence that the proposer has made all such investigation. Description of the facility and the requirements of the concessionaire are contained in this RFP. You can download the RFP documentation package from the District website at www.ebparks.org/about/bids. http://www.ebparks.org/about/bids 3 REQUEST FOR PROPOSALS TIMELINE - AMENDED The following schedule has been established for the Request for Proposals for the operation of the Cafe and Events concession in Ardenwood Historic Farm in Fremont, California. PLEASE NOTE: this schedule is subject to change as circumstances warrant and any changes to the schedule and/or additional information such as answers to questions will be posted on the District website. Please check the website for the most current information before sending in your proposal. MANDATORY SITE VISIT There will be a mandatory site visit on February 29, 2024 beginning at 10:00 am. Failure to attend the mandatory site visit will disqualify any proposer from being considered. If you are planning to attend the site visit please RSVP to the Business Services Manager by e-mail at opsbsm@ebparks.org at least 24 hours in advance (before 10:00 am on February 28, 2024.) Those that do not attend the entire site visit are not eligible to submit a proposal. The site visit will start in front of the Ardenwood Entry Kiosk and will begin on time. SECTION 1. INTRODUCTION Announcement Open Proposal January 12, 2024 by 4 pm Questions from Bidders Accepted up to February 26, 2024 by 4 pm Questions and Answers posted to website February 27, 2024 by 4 pm Mandatory Site visit Thursday, February 29, 2024, 10 - 11 am Proposals Due April 16, 2024 by 4 pm Bidders Notified of interviews April 17, 2024 by 4 pm Interview with Bidders – 50 minute intervals April 24, 2024, 10 am –2 pm and/or April 25, 2024, 1 – 5 pm Bidders Notified of Staff Recommendations By April 26, 2024, 4 pm Board Committee – Operations review June 17, 2024, 12:30 pm Board of Director review / Approved Award July 31, 2024 4 The East Bay Regional Park District (“District”) is a system of beautiful parklands and trails in Alameda and Contra Costa counties to the east of San Francisco comprised of over 125,000 acres in 73 parks, including over 1,250 miles of trails and 55 miles of shoreline. We acquire, manage, and preserve natural and cultural resources for all to enjoy now and into the future. Our parks are ideal for healthful recreation and environmental education. The District is seeking an experienced concessionaire to operate a Cafe and Event Concession in Ardenwood Historic Farm. Parties interested in operating this Concession must submit proposals in accordance with the instructions contained herein. This RFP consists of an invitation to submit proposals that provide the best strategies for the maintenance, management, and operation of the Concession. This RFP describes the opportunity, the requirements, the selection process and the minimum information that must be included in the proposals. It is expected that a Concession Agreement will be awarded following receipt of competitive proposals, evaluation of those proposals, selection of the best proposal and approval by the Board of Directors of the District. The selected organization (“Concessionaire”) will provide maintenance, management, and operation of the Concession. The District reserves the right to cancel or modify the RFP process at any time and to reject any or all responses to the RFP. SECTION 2. BACKGROUND The Concession is located at 34600 Ardenwood Blvd. Fremont, CA 94555 and the available concession license is part of Ardenwood operated by the District in partnership with the City of Fremont. Visitors to Ardenwood experience farm life as it was near the turn of the 20th century. The Concession premises include the cafe (the kitchen building with office space and storage sheds) called the Farmyard Café, periodic use of the gazebo and surrounding lawn area by the Patterson House, the adjacent lawn and deck area (the “Pool Site”) with restrooms and storage, a changing room for wedding parties, as well as the “Beverage Stand” and surrounding picnic and play area in the Deer Park Picnic area. Ardenwood has a Golden Eagle nesting site and must follow the U.S. Fish and Wildlife Service California Recommended Buffer Zones for Ground-based Human Activities around Nesting Sites of Golden Eagles in California and Nevada. For most ground-based human activities, a one-mile no-disturbance buffer surrounding golden eagle nesting sites is mandated for Calif