6515--ULTRASONIC WASHER SPS Chillicothe VA Medical Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.ÂÂ This is a request for quote (RFQ),Âand the solicitation number isÂ36C25024Q0344. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-06, effective 12/04/2023. The associated NAICS Code isÂ339113, Surgical Appliance and Supplies Manufacturing. The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes fromÂallÂsources to supply theÂChillicothe VA Medical Center an Ultrasonic

Cleaner, Model 246C which is essential for the Sterile Processing Services daily operations. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. This is a Brand Name or Equal Requirement to Belimed Model 246C Ultrasonic Cleaner. Quotes are to be provided toÂGina P. Crank, Contracting Officer, via email atÂgina.crank@va.gov, no later thanÂFebruary 23, 2024, byÂ5:00ÂPMÂEST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $ $ Model 246C Ultrasonic Cleaner LOCAL STOCK NUMBER: UC0246C 0002 1.00 EA $ $ Integrated Drain Pump, 246C For use when a floor drain is not available. This will pump drain water to a wall drain. IDP-2. LOCAL STOCK NUMBER: 1038829 0003 1.00 EA $ $ IDP Drain Kit For all ultrasonic washers using a wall drain and drain pump (IDP-DK) LOCAL STOCK NUMBER: 1070871 0004 1.00 EA $ $ Instrument Tray 14 x 23 x 4 LOCAL STOCK NUMBER: UC2415 0005 1.00 EA $ $ 10-Port Cannulated Irrigation System - 200 Series Includes instrument tray and hookup LOCAL STOCK NUMBER: CX 0006 1.00 EA $ $ Instrument tray with 10-port CI manifold For 246/420/422 LOCAL STOCK NUMBER: CXT45T 0007 1.00 EA $ $ Protect Cleaning Solutions Ultrasonic Validation Kit Includes eight one gallon containers of detergent plus one box of Sono check vials. LOCAL STOCK NUMBER: 107-5667 0008 1.00 EA $ $ Installation/Equipment Assembly 500 Series Ultrasonic System (INS-USC5) LOCAL STOCK NUMBER: 106-3277 GRAND TOTAL $ STATEMENT OF WORK (SOW) 1. Contract Title. Building 31, Ultrasonic Washer 2. Background. The SPS Ultrasonic Washer has caused delays in reprocessing, needing to be serviced and recently identified as having outdated pieces of equipment. Acquiring a new Ultrasonic will eliminate delays and allow for more instruments to be cleaned per wash cycle. The Ultrasonic washer is essential in the decontamination process which is a critical part of the Sterile Processing Services daily operations. 3. Scope. Biomed to unhook current Ultrasonic washer and warehouse would remove the unit. Vendor to install and verify proper operation. Upon completion, Biomed to verify all machine functions and temperatures are within designed specifications and no faults are displayed on machine. The following is being requested: Manufacturer: Belimed Model 246C Ultrasonic Cleaner Integrated Drain Pump IDP Drain Kit Instrument tray 14 x 23 x 4 10-port Cannulated Irrigation system-200 series w/ instr. tray and hookup. Instrument tray with 10-port CI manifold For 246/420/422 Protected Cleaning Solutions Ultrasonic Validation Kit Includes eight one gallon containers of detergent plus one box of Sono check vials Installation/ Equipment Assembly Part # Freight 4. Specific Tasks. 4.1 Task 1: Contractor to furnish all materials, labor, freight, travel time, and miscellaneous expenses. 4.1.1 Subtask 1: B 4.1.2 Subtask 2: Vendor and Biomedical department to inspect and install Ultrasonic washer. 4.1.5 Subtask 3: Biomed to verify proper machine operation. All machine functions and temperatures to be within designed parameters and no faults should be displayed on machine user interface panel. 4.1.6 Subtask 4: onsite set up assistance and training with the vendor on the 246C Ultrasonic Cleaner. 4.1.7 Subtask 5: Warranty for one year beginning on the installation date. 4.2 Deliverables: Contractor to maintain communication with Chief, Sterile Processing Service (SPS) and VA Engineering Staff to provide status updates. Warehouse to be in contact Chief, SPS with the delivery of Ultrasonic Washer to the SPS Decontamination room. 5. Performance Monitoring The request is for goods to be delivered, installed and operation verified. VAMC COR will be responsible for overseeing project. Final acceptance of completed and installed unit to be determined by VAMC COR in coordination with Chief, Sterile Processing Services and Chief, Engineering Service. 6. Security Requirements Contractor will not require access to VA sensitive information to fulfill the terms of the contract. Contractor will require access to the building and the related building service equipment during normal business hours. C&A requirements do not apply, and a Security Accreditation Package is not required. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A 8. Other Pertinent Information or Special Considerations. a. Identification of Potential Conflicts of Interest (COI). N/A b. Identification of Non-Disclosure Requirements. Contractor will not have access to any sensitive or proprietary information during contract performance. d. Packaging, Packing and Shipping Instructions. No special packaging, packing, or shipping instructions required. All vendor shipments delivered to customer should be addressed to: Chillicothe VAMC Warehouse Bldg. 23 17473 State Route 104 Chillicothe, OH 45601 e. Inspection and Acceptance Criteria. Final acceptance of completed installation conducted on the machine to be determined by VAMC COR in coordination with Chief, Sterile Processing Services, Chief, Engineering Service, as well as Biomedical engineering. 9. Risk Control Contractor to adhere to all stipulations determined by the VAMC Infection Control Department, as included in the PCRA/ICRA. The PCRA/ICRA will be furnished by the VAMC COR prior to commencement of the work. 10. Place of Performance. The place of performance to the following area: Chillicothe VA Medical Center Building 27 room 167 17273 State Route 104 Chillicothe, Ohio 45601. 11. Period of Performance. Notice to Proceed after award by the contracting officer. 12. Delivery Schedule. Contractor is responsible for delivering to the VA Bldg. 23 Warehouse dock; receiving and uncrating all deliveries. All deliveries will be conducted by the warehouse. 13. RECORDS MANAGEMENT OBLIGATIONS A. ÂApplicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B. ÂDefinitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: includes Chillicothe VAMC records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their Chillicothe VAMC contract. may include deliverables and documentation associated with deliverables. C. ÂRequirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. Chillicothe VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Chillicothe VAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of Âany unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Chillicothe VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Chillicothe VAMC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Chillicothe VAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Chillicothe VAMC policy. The Contractor shall not create or maintain any records containing any non-public Chillicothe VAMC information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The Chillicothe VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Chillicothe VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. ÂAll Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Chillicothe VAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. ÂFlow down of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. The 11 Federal Holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. The following solicitation provisions apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (SEP 2023) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (NOV 2023) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (NOV 2023) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MARCH 2023) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEC 2023) The following subparagraphs of FAR 52.212-5 are applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product. All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than February 23, 2024 by 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov