Removal & Install Water Control Structures Hackberry Flat WMA

J. KEVIN STITT, GOVERNOR W A D E FREE, INTERIM DIRECTOR Wildlife Conservation Commission Leigh Gaddis Chairwoman James V. Barwick Vice Chairman Rick Holder Secretary Tim Diehl D. Chad Dillingham Jess Kane Mark H. Mabrey John P. Zelbst P.O. Box 53465 Oklahoma City, OK 73152 (405) 521-3851 ATTENTION SUPPLIERS April 01, 2024 Solicitation #514 is now available on our website for bidding. Please follow the navigation below to view the solicitation package. A copy of the Purchase Order will be posted to the Wildlife Department website pending an official award (approximately 14 - 21 business days after the closing date). Solicitation: Description: Due Date: #514C Removal & Install Water Control Structures Hackberry Flat WMA April 15, 2024 Website Navigation: https://www.wildlifedepartment.com/ - Beneath the "Hot Topics" Column (Bottom, Far Left) - ODWC Bids & Solicitations Link - Bid/Solicitation #514C Direct

Link: https://www.wildlifedepartment.com/bids-solicitations Please contact me if you have any questions or concerns. Cheryl Luetkemeyer Certified Procurement Officer Headquarters 1801 N. Lincoln Blvd. Oklahoma City, Oklahoma O: (405) 521-2097 wildlifedepartment.com We manage and protect fish and wildlife, along with their habitats, while also growing our community of hunters and anglers, partnering with those who love the outdoors, and fostering stewardship with those who care for the land. CAP FORM D403 (11/2021) #514C SOLICITATION COVER PAGE - PAGE 1 OF 1 DATE OF SOLICITATION made as of the 1stth day of April in the year 2024. Solicitation Information: Using Agency Information: Solicitation Number: 514C Using Agency Name: Oklahoma Department of Wildlife Conservation Project Name: Removal & Installation Water Control Structures – Hackberry Flat WMA Point of Contact: Cheryl Luetkemeyer Address: 22467 Crew 188 Mailing Address: PO Box 53465 City ZIP: Frederick, OK 73542 City, ST Zip: Oklahoma City, Oklahoma 73152 Delivery Address: 1801 North Lincoln Boulevard City, ST Zip: Oklahoma City, Oklahoma 73105 Phone: 405-521-2097 Bids Due: Monday, April 15, 2024 at 3:00 PM. Email: cheryl.luetkmeyer@odwc.ok.gov The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor, machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation. Method of Responding to this Solicitation: Bids will be accepted by mail, email or hand delivered to the Using Agency Contact specified above. The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become a part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws. The issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves the right to reject any and all bids. In preparing a bid, please review the attached documents and comply with instructions given: • Bid Form: Sign, date and return Bid Form provided in Solicitation Package. • Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project. • Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov) • Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption. • Comply with the Federal Purchasing Requirement “Build America Buy America” (BABA) when applicable. If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above. This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. §101- 138, and specifically 61 O.S. §103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate Services, Construction and Properties (Owner Agent for State). Solicitation Cover Page For Minor Projects under Statutory Amount Oklahoma Department of Wildlife Conservation - Adminstration - Accounting https://oklahoma.gov/omes/services/purchasing/supplier-portal.html CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 1 OF 3 • Bid Form: Sign, date and return Bid Form provided in Solicitation Package. • Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project. • Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov) • Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption. • Comply with the Federal Purchasing Requirement “Build America Buy America” (BABA) when applicable. To: Oklahoma Department of Wildlife Conservation From: Accounting Department (Firm Name) 1801 N. Lincoln Blvd. Oklahoma City, OK 73105 ATTN: Rebekah Pena (Address) RE: Solicitation Number: 514C , , , , (City/State/Zip) , , , , (Telephone No.) (EIN/TIN No.) , , , . (List Addendum Number(s) received above) (Email Address) ARTICLE 1: General. 1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein. 1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. Work is to start within ten (10) days after receipt of Notice to Proceed. 1.3 If awarded the project: (Indicate applicable response and fill in days below) ☐ We propose to complete this work within calendar days from the date of receipt of the Notice to Proceed. ARTICLE 2: Compliance. 2.1 The Bidder certifies that: 2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment practices; 2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is defined in the Oklahoma Statutes, Title 25 §1312; 2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma Administrative Code (Section 260, Chapter 65); and 2.1.4 they will comply with all State of Oklahoma Governor’s Executive Orders, including those relating to the prohibited use of any and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of Oklahoma. Bid Form For Minor Projects under Statutory Amount Oklahoma Department of Wildlife Conservation https://oklahoma.gov/omes/services/purchasing/supplier-portal.html CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 2 OF 3 ARTICLE 3: Bid Proposal: Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and makes no warranty or guarantee as to any minimum amount that may be authorized under the contract. Category Rate Estimated Quantity Subtotal Amount (Rate x Est. Qty.) Removal 7 Sets of Old 24” Diameter Steel Corrugated Pipes & Install 8 New Aluminum Corrugated Metal Pipes with New Aluminum Flashboard Risers /Per Hour 96 Hours $ Total estimate of contract cost and basis of award: $ (Insert amount using numbers) Dollars (Insert amount using words) ARTICLE 4: Alternate(s): Alternate No. 1: N/A Dollars (Insert amount using words) $ Circle one: ADD DEDUCT (Insert amount using numbers) ARTICLE 5: Statements. 5.1 Non-Collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly sworn, certifies that 5.1.1 I am the duly authorized agent of _______________________________________________, the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 5.1.2 I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid; and 5.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, nor c. in any discussions between bidders and any state official concerning exchange of money or other thing of value for special consideration in the letting of a contract. 5.2 I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached. 5.3 Business Relationship Statement. 5.3.1 I further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is: 5.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other party to the project is: 5.3.3 And that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms are: (If none, so state; use additional sheet if necessary.) (If none, so state; use additional sheet if necessary.) CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 3 OF 3 (If none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.) BIDDER: If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all invoices submitted for payment will reflect a true and accurate accounting of the work completed. I solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct. (Bidder Signature) (Bidder Printed Name) (Bidder Printed Title) (Date) SCOPE OF WORK Services - Removal & Installation of water structures Hackberry Flat WMA Located in Tillman County 1. GENERAL REQUIREMENTS Work will Include: Removal of seven (7) sets of old-24" diameter steel corrugated pipes, lengths from 32'-73' and six (6) old steel flashboard risers. One (1) set of pipes has a Waterman Canal gate attached instead of a flashboard riser. The Waterman Gate will be removed and set aside for Oklahoma Department of Wildlife Conservation (ODWC) to pick up. Installation of 8 new water control structures (Aluminum Corrugated pipes and Aluminum Flash board riser). Elevations of old pipes and structures will be surveyed and recorded by vendor and new pipe and structures will be placed back to same locations elevations. One (1) set of pipes and structure will be in a new location. This area does not have a set of old structures to be removed. The area for these structures has been surveyed and elevations recorded and will be provided by ODWC. There are (8) sets of outlet pipes that are 24" diameter. Total length of pipes in each set ranges from 32'-73’• Each outlet set of pipes will have a new aluminum flashboard, I riser to be attached. Flash board risers have pre-drilled holes for attaching flanged pipes. Hardware and sealant for attaching pipes together and flashboard risers will be provided by ODWC. The back filling around pipes will be placed in 4-6-lnch lifts. Each lift compacted until the top of dike and blended with all slopes maintained. Each lift will be watered If necessary to achieve optimum compaction. Water may need to be hauled to a location to ensure adequate moisture during compaction. Flashboard risers will require approximately 4" of concrete poured in the bottom of the structure for ballast. The bid will be for complete job should only include equipment, concrete, and labor. The contractor will be responsible for removing all old pipes & flashboard risers and disposing of them in the best possible manner. Contractor is to provide: All labor, specified materials (4000 psi Concrete), and equipment needed to complete this project, according to maps and specifications provided. Note: It will be the contractor’s responsibility to provide BABA forms for concrete. 4000 psi Concrete will be BABA (Buy America Build America) compliant. Loading/Unloading, transportation to work site of all specified materials, aluminum corrugated Pipe, aluminum flashboard risers, and associated hardware. Water tank for transporting water to work sites for compaction. Minimum Equipment Requirements: Excavator 17-ton, 3-ton Dump Truck Provided by ODWC: All materials: (Excluding Concrete) Flashboard risers; corrugated pipes, sealant, hardware will be provided by ODWC. All materials listed above are stored at Hackberry Flat WMA Headquarters and It will be the responsibility of the Contractor to move all materials to each work site. The location of the project will be on the Hackberry Flat WMA, located near Frederick, Oklahoma in Tillman County. Directions are as follows: 1 mile south of Frederick, OK on SH183 to E1830 Rd, turn east and travel 3 miles, turn south on to N2240 Rd. and travel 5 miles, then turn east on to E1880 Rd., and travel 0.75 miles, and finally turn south on to driveway to Hackberry Flat WMA Barn. The address to Hackberry Flat WMA Headquarters Is 22467 CREW 188. Additional directions to Individual work sites will be provided to the awarded contractor as needed. The contractor Is to provide all labor and needed equipment to complete the work as required. Project must be completed in eighty (80) days of contract award. All work will be done as directed by the ODWC Area Biologist. Contract will be awarded to one vendor only. If vendor Is awarded multiple ODWC projects, they must be capable of completing each project as required by contract documents. Insurance: The successful bidder will be required to provide certificates of insurance for general liability, vehicles, and worker compensation along with bonds listed in the project manual general conditions Immediately upon notification that they are the successful bidder. A contract will not be Issued without the required proof of Insurance. Basis of Contract: The determination of the Lowest Responsible Bidder will be made based on the lowest extended price (# of hours X hourly price). The owner reserves the right to make any Inquiries to ensure that the lowest bidder Is able to complete the work in a satisfactory manner. The contract will be Issued by the Office of Management and Enterprise Services, Construction and Properties Division (OMES/CAP). The Contractor shall not begin work until the contract Is in place and written notice to proceed has been Issued by OMES/CAP. Terms and conditions: As stated in the contract. Invoicing and Project Communication: All work-execution related communications must go through the Agency Representative. Project Invoices shall be sent to the Agency Representative at the following address and attention: Oklahoma Department of Wildlife Conservation Kelvin Schoonover Wildlife Biologist, Hackberry Flat WMA 211 North 15 Frederick, OK 73542 405-823-8425 e-mall: kelvln.schoonover@odwc.ok.gov 2. EXECUTION Scheduling: Provide Agency Representative with proposed work schedule prior to beginning work. Travel: Operator (s) will not be compensated for travel to and from sites. Closeout: At completion of the work, conduct final Inspection with Agency Representative. Complete any corrective work as directed. ***End of Scope*** mailto:e-mall:%20%20kelvln.schoonover@odwc.ok.gov SAMPLE Statement of Exemption from Workers’ Compensation Act Affidavit Office of Management & Enterprise Services ■ Capital Assets Management ■ Department of Real Estate Services ■ Construction and Properties Pursuant to Attorney General Opinion #07-8, the exemption from the Workers' Compensation Act provided for in 85a O.S. applies only to employers who are natural persons, such as sole proprietors, and does not apply to employers who are entities created by law, including but not limited to corporations, partnerships and limited liability companies. DATED this day of in the year 20 . BETWEEN THE OWNER: PROJECT: State of Oklahoma OMES/CAM/DRES Construction and Properties (CAP Project Number) P.O. Box 53448 Oklahoma City, OK 73152-3448 (CAP Project Name) cap@omes.ok.gov (Address/Location) ON BEHALF OF THE USING AGENCY: (Using Agency Name) CONTRACTOR/CONSTRUCTION MGR/DESIGN-BUILDER: Is this a d/b/a (doing business as)? Yes No (Company Name) (City, State ZIP) (Address) Claimed Exemption(s): Title 85, Section 311.5 Other: (Email) (Telephone Number) I, the undersigned, hereby solemnly swear or affirm, under penalty of perjury, that I am exempt from the Oklahoma Workers’ Compensation Act and hereby waive any claim against the State of Oklahoma, including but not limited to, the Owner and the Using Agency, and/or their agents, and I assume all responsibility for accidents, injuries or losses incurred by me or one of my employees, subcontractors or suppliers while in connection with any activity conducted with performance of the contract for construction, thereby releasing the aforesaid from any responsibility under the Workers’ Compensation laws of the State of Oklahoma. (Authorized Representative Signature) (Date Signed) (Authorized Representative Printed Name) (Authorized Representative Printed Title) (EIN/TIN number) CAP FORM D312 (04/2020) STATEMENT OF EXEMPTION FROM THE WORKERS’ COMPENSATION ACT AFFIDAVIT - PAGE 1 OF 1