FY23 On-Site NAID Destruction of Paper at WIB

Bid Solicitation: 23-492DOR-ADMIN-B-33663 Header Information Bid Number: 23-492DOR-ADMIN-B-33663 Description: FY23 On-Site NAID Destruction of Paper at WIB Bid Opening Date: 12/09/2022 01:00:00 PM Purchaser: Pam Cormeny Organization: REV - Revenue Department: ADMINSRVS492 - Admin Services Location: AL001 - Admin Services Fiscal Year: 23 Type Code: 95 - Small Purchase Allow Electronic Quote: Yes Alternate Id: Required Date: Available Date : 12/06/2022 11:39:04 AM Info Contact: Bid Type: OPEN Informal Bid Flag: No Purchase Method: Open Market Pre Bid Conference: Bulletin Desc: IDOR desires to establish a service contract for the On-Site NAID Destruction of Paper located at the Willard Ice Building for a term of 1/1/23 - 6/30/23. Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details, please see the attachment titled Notice of Electronic Submissions Only. Ship-to

Address: IL Department of Revenue Attn: Warehouse Receiving 101 W. Jefferson Springfield, IL 62702 US Email: michael.e.thomas@illinois.gov Phone: (217)524-0101 Bill-to Address: Attn: Procurement Division 101 W. Jefferson MC 6-100 Springfield, IL 62702 US Email: REV.Procure@illinois.gov Phone: (217)524-0034 Print Format: File Attachments: Form Attachments: Required Quote Attachments SPO Name: Allegra Larson Is this a Small Business Set Aside Procurement?: No Is there a BEP/VBP Participation Goal? : No Link to Original Contract : Item Information Item # 1: ( 962 - 27 ) OnSite Shredding Destruction of Paper Documents. Service Location, IL Dept of Revenue, Willard Ice Building at 101 W Jefferson Street Springfield, IL. Revenue needs to destroy large volumes of paper documents that could contain confidential information. The documents are required to be destroyed in compliance under the Federal IRS 1075 Publication requirements. See Attached IRS Exhibit 7 for Vendor's handling of such documents. Revenue will provide the vendor document filled 95 gallon shred container bins, each weighing approximately 350 pounds each. Vendor to quote the price per container to be destroyed per visit for the first 1 to 10 cans to be shred. Vendor price per container required to include all vender expenses - shredding and disposal of container contents, travel expense, onsite technician and truck time, any surcharges, disposal fees, admin fees. Vendor invoicing to be on a per onsite visit basis. Vender is REQUIRED to be NAID Certified and able to show proof of certification. Contract Term is January 1, 2023 to June 30, 2023 NIGP Code: Document Shredding Services Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 2: ( 962 - 27 ) On-Site Shredding Destruction of Paper Documents. Service Location, IL Dept of Revenue, Willard Ice Building, 101 West Jefferson Street, Springfield, IL. Same requirements as Item 1. Vendor to quote the price per container to be destroyed for cans 11 and up at the same onsite visit as Item 1. Vendor price per container required to include all vender expenses, shredding and disposal of container contents, travel expense, onsite technician and truck time, any surcharges, disposal fees, admin fees. Contract Term is January 1, 2023 to June 30, 2023 NIGP Code: Document Shredding Services Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 3: ( 962 - 27 ) OnSite Shredding Destruction of Paper Documents. Service Location, IL Dept of Revenue, Willard Ice Building, 101 West Jefferson Street, Springfield, IL. VENDOR NOTES, Vendor quotation is required to be valid for 90 days from date of submission, ONLY ELECTRONIC BID RESPONSES will be accepted, see attachment, All Delivery and OnSite personnel are required to wear a face mask when performing any services at the Illinois Dept. of Revenue Facilities. Contract Term is January 1, 2023 to June 30, 2023 Total Contract Not to Exceed $30,000.00 without prior written authorization from IL Dept of Revenue. NO VENDOR QUOTATION RESPONSE REQUIRED FOR ITEM 3. NIGP Code: Document Shredding Services Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: