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19 January 2024 Free Tax Prep Services Department of County Human Services, Youth and Family Services, is seeking a single provider to deliver no-cost tax preparation services to low and moderate income tax filers. 19 January 2024 Open 1/19/2024 9:10 AM PST Type Notice of Intent (NOI) Close 2/21/2024 4:00 PM PST Number NOI-97-2024 Currency US Dollar Sealed Until 2/21/2024 4:00 PM PST Payment Terms 0% 0, Net 30 19 January 2024 Contacts Jimmy Chao jimmy.chao@multco.us Phone +1 503-988-9808 ext. 89808 19 January 2024 Commodity Codes Commodity Code Description 84111500 Accounting Services 19 January 202419 January 202419 January 202419 January 202419 January 202419 January 202419 January 202419 January 202419 January 2024 mailto:jimmy.chao@multco.us Multnomah County seeks responses from providers interested in providing the services described below. The purpose of this

Notice of Intent is to determine whether there are multiple parties interested in providing these services who have the qualifications to do so. If multiple qualified parties are available the County intends to issue a Request for Proposals to select a provider. BACKGROUND Multnomah County Department of County Human Services, Youth and Family Services Division (YFS), is seeking a single provider to deliver no-cost tax preparation services to low and moderate income tax filers. Multnomah County acknowledges the economic value of a tax refund to both the wage earner and the local economy. By providing no-cost filing, the County seeks to minimize barriers to filing taxes faced by low and moderate wage earners with a focus on underserved communities in Multnomah County. The provider will demonstrate a capacity and experience providing tax preparation services to those communities whose primary language is not English. The awarded provider must have the capacity to provide no-cost tax preparation services to low and moderate income filers at the time of contracting. The provider must have capacity to: • Conduct outreach and advertise the service on a widespread basis to low and moderate income wage earners with a focus on underserved communities. Outreach efforts must include, but are not limited to; public media, employers who typically pay low and moderate income wages, community and social service agencies, higher education institutions, culturally specific agencies, etc.; • Provide services throughout Multnomah County including expanded hours during the traditional tax season (1/1 - 4/15). Services may be provided at the provider’s own site(s) or through partnerships with other entities. Services must include community based locations, such as, college campuses, community centers, K-12 schools, social service agencies, business sites, culturally specific agencies, etc. Locations must be accessible and close to public transportation; • Ensure tax returns are completed by IRS-certified tax preparers; • Provide a minimum of 3,000 tax filings annually to low or moderate income wage earners residing in Multnomah County; • Provide services to filers whose primary language is not English; • Provide follow-up sessions to tax filers whose tax documents are incomplete at the end of the initial session. Additionally, tax amendment services and services to accommodate filing back taxes for one or more of the past three tax years must be available, and; • Collect data and report back to the County regarding basic household information including but not limited to session results, participant demographics, appointments, scheduling method, survey statistics, filings made, and amount of refunds realized. Funding The County has budgeted approximately $95,500 annually for these services. Funding of the work described in this NOI is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be assigned and the contract will permit the County to add or remove work as necessary depending on availability of funding. The awarded provider must have the capability to implement tax preparation services beginning July 1, 2024. The purpose of this Notice of Intent is to provide services for a two (2) year period, ending June 30, 2026. PROGRAM REQUIREMENTS Interested providers must demonstrate how they meet the minimum qualifications listed below in a written submission of three (3) pages or less. Proposal must be uploaded to Question 2.1.1 in Proposal Questions & Evaluation Criteria section. Please describe your agency’s capacity to provide free tax preparation services to low and moderate income tax filers within the geographic borders of Multnomah County. In your response, please answer the following three (3) questions in detail . 1. Describe your agency’s program model of no-cost tax preparation services for low and moderate income wage earners/income tax filers with a focus on underserved communities. a. Provide a description of how outreach efforts will be conducted to ensure widespread awareness of the availability of services to low and moderate wage earners with a focus on underserved communities throughout Multnomah County.; Description b. Outline how participants access the tax preparation services; c. Detail community and business partnerships your agency will draw upon to ensure services are provided; d. Explain how your agency will ensure filings are prepared by IRS-certified tax preparers, including the certification and training process; and, e. Describe how follow-up appointments, back tax filing, and amendments to past filings will be managed. 2. Describe your agency’s administrative capacity, related programmatic experience, and partnerships that make your organization best suited to perform this work for the County. 3. Describe your agency’s experience providing culturally responsive tax preparation services to underserved communities, such as communities of color, immigrant and refugee communities, and non-English speaking households. Please include specific examples of the approaches your organization uses and how those were identified. IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah Required to View Event Prerequisites Required to Enter Bid 19 January 2024 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 19 January 202419 January 202419 January 202419 January 202419 January 202419 January 202419 January 2024 Buyer Attachments 1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 2. Procedural Instructions For Proposals 03-2023.pdf 19 January 202419 January 202419 January 202419 January 202419 January 202419 January 2024 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTk4ODAxLTEzOTQ2NTU5MDJQcm9jZWR1cmFsIEluc3RydWN0aW9ucyBGb3IgUHJvcG9zYWxzIDAzLTIwMjMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Company Certification Information - This section is not scored Instructions: 1.1.1 State of Incorporation 1.1.2 Date of Incorporation 1.1.3 ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer (as described in Representation and Certification Prerequisite and ORS 279A.120) of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here: 1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the Prerequisite, Proposer shall provide an explanation to their offer here. 1.1.5 The Proposer certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed: 1.1.6 Upload additional explanation as needed 1.1.7 Name of person submitting the Proposal: 1.1.8 Title of person submitting the Proposal: 1.1.9 I represent that I am at least eighteen (18) years of age. 1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer. 1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate. Group 2.1: Proposal Upload Instructions: 2.1.1 Please attach your proposal to this question. Please be sure to answer the three questions provided in the event description. 19 January 202419 January 202419 January 202419 January 202419 January 2024 Product Line Items Product Line Items There are no Items added to this event. 19 January 202419 January 202419 January 202419 January 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Do Not Complete - Admin Line 1 84111500 - Accounting Services 19 January 202419 January 202419 January 2024