Bulk Water Dispensing Station

Bid Number:04092024 Bid Title:Bulk Water Dispensing Station Category:Bid Postings (RFQ/RFP)Status:Open Description: The City of Marshfield Missouri is requesting bids from qualified contractors to supply and install a 2” Bulk Water Dispensing Station with backflow preventor, combination meter/valve, interior and exterior lighting and 1500W electric heater with outdoor rated access terminal. Bids must be received no later than 10:00 a.m. April 9, 2024, to the City of Marshfield City Clerk’s Office located at Marshfield City Hall, 798 S. Marshall Street, Marshfield MO, 65706. Bids are to be sealed in an envelope with “Bulk Water Dispensing Station” written on the outside. The City of Marshfield reserves the right to waive any formalities or to reject any or all submitted bids.Printable Request for Bids (PDF)Printable Specifications for Bulk Water Dispensing Station (PDF) Publication Date/Time: 3/22/2024 12:00 AM Closing Date/Time: 4/9/2024 10:00 AM Submittal Information: Marshfield City

Hall 798 S Marshall, Marshfield, MO 65706 Contact Person: Steve Deckard ph. 417-859-2352 Business Hours: 8:00 am - 4:30 pm Special Requirements: PART 1 – GENERAL1.1 SUMMARYA. This section refers to the work unique to the supply and installation of the Bulk Water Fill Station, including the electrical panel used to control the associated equipment and the software used to configure and collect the data generated by the users of the station.B. The MANUFACTURING SUPPLIER shall furnish, a complete single 2” (50mm) station for dispensing bulk potable water, with a lower fill point or an overhead fill point loadout. This specification outlines the required backflow preventer, controls and software that shall, as a minimum, identify permitted users, dispense a specified volume of water and communicate the data for each transaction to the cloud-based database and software.C. Refer to other sections of this specification for requirements for concrete pad, truck connection fittings, pumps, valves, and instrumentation.1.2 QUALITY ASSURANCE A. The equipment, control system and software furnished under the section shall be provided by a manufacturer who has been regularly engaged in the design and manufacture of systems for at least 10 years. B. The approved manufacturer of this system shall be required to demonstrate a fully functional system that complies with this specification. An Online presentation shall be provided with references and contact information for ten (10) similar installations. C. The control systems shall be manufactured in accordance with all local and applicable standards and shall be inspected as an “Industrial Control Assembly” with either UL or CSA label identification. D. The manufacturer shall provide documentation necessary for the installation and operation of all associated components of the system. E. The products defined in this specification shall be furnished complete, without imposing any obligation onto the SCADA system or proposed SCADA system or the owner to create a database, reports, or other features. Systems that imply that features are included, yet reference these features as being provided by SCADA shall not be accepted on this project. 1.3 WARRANTY A. The manufacturer shall guarantee all components furnished as part of this specification for a period of five (5) years from date of shipment. B. The manufacturer shall provide software updates and phone support services for a period of one (1) year from date of shipment. 1.4 TRAINING AND FIELD SERVICE A. The manufacturer shall provide remote online orientation and web-based training for initial software installation and configuration and administrative training and field configuration/testing of the system.1.5 USAGE & LICENSING A. The manufacturer shall provide a multi-user license to the facility to allow the software to be installed on multiple PCs (administrative office, lab, etc.) as is required without additional charge. 1.6 APPROVED MANUFACTURER A. The products specified shall be equal to Flowpoint Environmental Systems Inc. The software specified is Water+ for the Cloud. Alternative suppliers must be approved in writing by the OWNER at least 7 days prior to the bid close date.1.7 APPROVED SOFTWARE DEVELOPER / SUPPORT A. The cloud software specified shall be equal to as developed, supplied and supported by Flowpoint Environmental Systems Inc.B. Software shall be updated regularly and developed and supported by Flowpoint Environmental Systems Inc. Third party software development is not acceptable. Manufacturer must support software in house and have a dedicated in-house support team available along with toll free access during regular business hours.PART 2 – PRODUCTS 2.1 BULK WATER DISPENSING STATION ENCLOSURE A. The entire system must be enclosed in an approved enclosure designed for this purpose. The system shall be housed within a lockable, weatherproof and insulated kiosk style enclosure fabricated from 1.5” (37.5mm) thick panels consisting of a foamed polyurethane core surrounded by a profiled 26 gauge coated galvanized steel exoskeleton on all four sides and insulated for heat and cold protection. The enclosure shall include a 1500W Electric heater to protect the system from extreme cold weather. B. The enclosure shall include interior and exterior LED lighting and a 120VAC GFI Convenience receptacle house inside the enclosure.2.2 BULK WATER DISPENSING STATION AND ACCESS TERMINALS A. The manufacturer shall provide one access terminal hauler interface to allow for user to dispense water from one 2” (50mm) fill point in a lower or overhead orientation as instructed by the OWNER. The access terminal shall include a keypad, and digital display for users to log on and choose their hose, enter a specific volume of water to be dispensed and purchased. The station shall include a pressure reducing combination metering device/valve. The station shall include interior and exterior LED lighting. Exterior lighting shall be over the access terminal. The station shall be constructed and tested as an assembly prior to delivery to the site. B. The hauler access terminal shall be an integral part of a comprehensive fully-managed bulk water fill station, including the necessary software as described later in this specification. C. The hauler access terminal shall be constructed with corrosion resistant materials, with outer door and access panels that can be closed to enable a wash down without damaging the internal mounted electrical devices. The hauler access terminal shall be rated Type 3R. D. The hauler access terminal shall be provided with a daylight visible display and outdoor-rated, robust keypad. The display shall prompt the hauler with log-on instruction and display responsive messages that allow the unattended use of the facility. E. The hauler access terminal shall continue to function normally without a network connection to the office. All data shall be stored in non-volatile memory. When the network connection is established, all transaction data shall be automatically synchronized and securely stored to the SQL database. F. The hauler access terminal shall be maintained without requiring Arc Flash protective clothing. Motor starters or other high voltage devices must be located in a separate control panel. Control circuits greater than 24VDC shall not be accepted. G. The bulk water dispensing station shall be provided with the following components: 1. Access Terminal Enclosure a. Marine grade aluminum, rated NEMA 3R b. External Swing-out door, c. Lockable Handle d. External door shall be insulated for severe cold weather installations 2. Access Keypad a. Flowpoint Model FP-KTECK-FUAB16 integrated Keypad/HMI or equal to. b. Secure, robust, and outdoor rated c. Clear, backlit LCD color display, visible in all levels of light. d. Integrated stainless steel backlit buttons with LCD screen c/w Lexan Screen Protector3. Programmable logic controller, PLC, including; a. Ethernet connection to Water+ software. b. Allen-Bradley 1769 Compactlogix PLC. No alternates accepted. c. Non-volatile memory 4. Control Valve and Flowmeter a. 2” (50mm) Bermad 920 Series PRV combination flow meter/control valve, or equal to b. Control Valve shall have opening and closing speed controls c. Control Valve includes Pressure Reducing Piloting5. Piping a. All piping shall be 2” (50mm) Stainless Steel (304) piping b. All piping connections shall be Victaulic Rigid Couplings (Style 107) and Victaulic VIC-Flange Adaptors (Style 741), c. Piping shall be secured with adequate supports for the operation of the station. Pipe hangers are not acceptable.6. Backflow Preventor a. The manufacturer shall provide an approved backflow device to prevent the contamination of the potable water system from backpressure or backsiphonage. b. The device shall be a 2" (50mm) Wilkins 375 reduced pressure zone assembly, or equal to. The device shall be constructed with no-lead components. The assembly shall include an easily maintained strainer and shutoff valves for testing.7. Galvanized overhead Fill Support a. The manufacturer shall provide a galvanized overhead fill support and overhead stainless steel piping for the 2” (50mm) overhead fill point.8. Drain valve a. 1⁄2” (12mm) Normally Open ASCO 8210 Solenoid valve and associated copper piping to building drain for overhead fill point only2.3 MANAGEMENT SOFTWARE: A. The Bulk Water Fill Station shall include the necessary software to allow an Internet networked PC to seamlessly interface with one or multiple hauler stations using an Ethernet connection or Internet connection.B. The cloud-based software shall allow the facility to connect and exchange data to one or more hauler stations, located at one or more sites. C. The cloud-based software shall be used to configure the station’s access device and enable/disable hauler access codes. D. The cloud-based software shall be used to configure the devices that shall measure the volume. E. The cloud-based software shall monitor each station and automatically upload the hauler’s transaction data. F. The data shall be stored into a secure Microsoft Azure cloud database. The data shall include Site ID, Station ID, Hauler ID, Date and Time of Transaction, Volume loaded, Rate ID, and Volume Remaining, G. The cloud-based software is not installed on any PC. All cloud-based software access is over a web based device connected to the Internet.PART 3 – SYSTEM FEATURES 3.1 CUSTOMER AND TRUCK FEATURES: A. The cloud-based software shall allow the facility to create a list of customers that will be billed for the station/s use. A user-friendly interface shall be provided for entering customer details and account number. The software shall not limit the facility as to the number of customer accounts that can be created. B. The cloud-based software shall allow the facility to create multiple truck accounts and link these accounts to the customer (owner of truck). The software shall not limit the facility as to the number of trucks that can be assigned to each customer. C. User-friendly interface shall be provided to enter the Hauler ID, PIN, and other details regarding the truck, including capacity, weight, and vehicle identification. D. The hauler shall be provided with a 4-Digit Hauler ID and 4-Digit PIN for each truck that will access the Water Fill Station. PIN assignment can be unique per owned truck or common to all owned trucks, depending on facility and customer preference.E. The cloud-based software shall include an Overview Screen, divided into sections that shall display the Transaction Log, Customers, Truck Status, Customer Balances, and quick-link to Reports. Data views shall be configurable to show customer and truck activity using built-in sorting tools. F. The cloud-based software shall allow the facility to enable or disable a truck’s access privilege. Once disabled, a Hauler’s access shall be denied at all stations and at all sites upon station update. A message shall be displayed to inform the hauler to contact the office. G. The cloud-based software shall have multiple pre-formatted reports that can be printed to a networked printer, emailed, or exported using common file formats. As a minimum, the software shall include reports to show Activity with daily totals, Statements, and Customer and Truck usage. Systems that only allow manual file retrieval from the station or manipulation of .csv files are not acceptable. H. User-friendly interface screens shall be included for the facility to enter billing rates, alarm identification, station name and location. This data shall be used in both the basic and advanced features of the system management. 3.2 BILLING RATE FEATURES: 1 Cloud based system software must accept 9998 user definable Carrier Truck accounts 2 Cloud based system software must maintain information on Truck Carriers (including company name, billing address and billing discount %), Carrier Trucks (including Carrier Truck account number, PIN number, Truck Description, Plate number, Load Capacity, and Driver Name) and account balance. 3 Cloud based system software must allow User to configure and communicate with multiple access Terminals located at any number of Bulk Water Truckfill Stations. 4 Cloud based system software must allow User to automatically upload Carrier Truck account information to each Access Terminal at a Bulk Water Truckfill Station via a local internet connection to be provided by the OWNER. The OWNER’s IT department will provide a public static IP address to allow the station to communicate with the cloud-based software. 5 Cloud based system software must automatically collect all transactions from each Access Terminal / Bulk Water Truckfill Station at a user defined interval. 6 Cloud based system software must have integrated on-line help screens 7 Cloud based system software must allow User to define “Volume Units” for bill generation (i.e. m3, ft3, litres, US Gal, Imp Gal) 8 Cloud based system software must allow User to define billing method either by Volume or by Load and by Discountable Rate based on customer. 9 Cloud based system software must allow User to manage accounts on either a “Credit” basis or a “Pre-pay/Debit” basis. 10 Cloud based system software must allow User to print a detailed Carrier Reports. 11 Cloud based system software must allow User to print a batch of Bills for all or one Carrier 12 Cloud based system software must allow User to re-print a batch of Bills for all or one Carrier 13 Each Bill shall include detailed information for each transaction with a date stamp, time stamp, quantity, unit factor, unit rate and total. 14 Each Bill shall include transactions for each Carrier: by Carrier Truck, Bulk Water Truckfill Station, Subtotals and Totals.A. The cloud-based software shall allow the facility to define a list of allowed billing rates for dispensed water. The billing rate per 1/10/100/1000 units is used by the software to calculate the transaction’s amount. Multiple billing rates offer the facility flexibility to allow volume or residential users a discount. The use of different rates is not required to use the software. Units can be user-defined (Gallons, liters, etc.). B. The cloud-based software shall total the truck volume and calculate the total cost for the transaction. 3.3 BILLING & PAYMENT FEATURES: A. The facility shall be able to use the features of this cloud-based software to substantiate the data recorded for each transaction and accurately calculate the total cost on a per customer basis. B. The facility shall have the option to use the cloud-based software to create a billing statement or export the data to the primary accounting software. Export options shall include XML, CSV, Excel or HTML. C. The cloud-based software shall allow the facility to manage each customer on a debit or credit basis. The customer is required to pay in advance, or the customer can pay after usage of the station. D. The cloud-based software shall debit the account balance automatically and auto-deactivate the truck’s access privilege should the customer’s balance drops below a minimum. E. The cloud-based software shall allow the facility to bill on a metered basis.F. The cloud-based software shall allow the facility to enter payments if required. The total balance shall automatically recalculate once a payment is applied. A customer’s account that is deactivated shall be automatically activated once money is received. 3.4 OTHER FEATURES: A. The cloud-based software shall allow the facility to define the Station’s Operating Time Schedule. Each day shall be configured with Open and Close times. If closed, station shall prompt the hauler that the station is CLOSED. PART 4 – OPERATION 1 Account user is prompted to enter “4-Digit Access Number” and “4-Digit PIN”, system to provide authorization to User and activate system. 2 Once selected, the customer shall enter the volume of water desired, and when ready, press, “START” to begin the flow of water. 3 System controls to open a Flow Control Valve (FCV) to begin the discharge of water. 4 System must measure the volume of water dispensed by receiving pulse input from a flow meter. 5 Once the requested volume of water has been dispensed, the FCV to close. 6 FCV to “close” if there is a No-Flow condition for a predetermined time or the access terminal “STOP” button is pressed. 4.1 ALARM SHUTDOWN: The system shall automatically disable if an alarm condition is triggered. The valve shall close and the screen shall display out of order. Return To Main Bid Postings Page