Animal Records System

"STATE OF NEW HAMPSHIRE\nDepartment of Agriculture, Markets & Food\nSECTION 1 - OVERVIEW AND SCHEDULE OF EVENTS\n\nand prevention, euthanasia, adequate veterinary care, etc. Thelicense fee check is\nsent to the State\u2019s general fund. Once the completed application has been reviewed,\nan inspection is scheduled. The inspector then performs the inspection and records\nthe results into a database. If the pet vendor passes inspection, a license is issued\nand mailed to the pet vendor. The Division of Animal Industry then makes sure all\nlicense information has been recorded in a database along with the unique license\nnumber. If the application is not approved, the pet vendor can correct needed actions\nand/or request a hearing.\n\ne Pet Vendor C omplaint/E nforcement Process: An entity (e.g., individual, police,\nveterinarian, another pet vendor, etc.) files acomplaint in writing against a pet\nvendor with the Division of Animal Industry. If the pet vendor is licensed, and

the\ncomplaint is substantive, Division of Animal Industry will perform an unannounced\ninspection of the pet vendor facility. Once the inspection has been completed,\ncorrective actions will be communicated to the pet vendor and if necessary, fines are\nlevied. In some instances, the pet vendor\u2019s license can be revoked or suspended.\nThe Division of Animal Industry tracks the corrective actions. If the complaint is\nagainst an unlicensed entity (pet vendor or private individual) the Division of\nAnimal Industry will send a formal letter to the pet vendor stating the\nregulations/law that needs to be followed. Sometimes the police are involved and at\ntimes, the Division of Animal Industry is asked to assist in criminal matters.\n\n1.2. Schedule of Events\n\nThe following table provides a Schedule of Events for this RFP through contract finalization and\napproval. The Agency reserves the right to amend this Schedule at its sole discretion and at any time\nthrough a published A ddendum.\n\nSCHEDULE OF EVENTS\nEVENT DATE & TIME (ET)\n\nRFP Released to V endors / Inquiry Period Begins\n\n(on or about)/ January 13, 2023\n\nV endor Conference NA\n\nVendor Inquiry Period Ends (Final Inquiries due) February 3, 2023\n\nFinal State Responses to V endor Inquiries February 17, 2023\nFinal Date and Time for Proposal Submission March 14, 2023, 4:00PM ET\nAnticipated Invitations for Oral Presentations April 10, 2023\n\nPage 6 of 67\n" "STATE OF NEW HAMPSHIRE\nDepartment of Agriculture, Markets & Food\n\nSECTION 1 - OVERVIEW AND SCHEDULE OF EVENTS\nV endor Presentations Week of April 24, 2023\nEstimated Date of V endor Selection May 12, 2023\nAnticipated Governor and Council Approval July 14, 2023\nAnticipated Effective Contract Date July 14, 2023\n\nRemainder of this page intentionally left blank\n\nPage 7 of 67\n" "STATE OF NEW HAMPSHIRE\nDepartment of Agriculture, Markets & Food\nDOIT 2023-048 - Animal Records System\nSECTION 2 - PROPOSAL SUBMISSION, DEADLINE, AND LOCATION INSTRUCTIONS\n\nSECTION 2: PROPOSAL SUBMISSION, DEADLINE,AND LOCATION INSTRUCTIONS\n\n2.1. Proposal Submission\nProposals submitted in response to this RFP must be received no later than the time and date specified\nin the Schedule of Events, herein.\nThe Price Proposal must be labeled clearly and submitted separately from the Technical Proposal.\n\nLate submissions will not be accepted. Delivery ofthe Proposals shall be atthe Vendor\u2019s responsibility.\nThetime of receipt shall be considered when a Proposal has been officially documented by the Agency,\nin accordance with its established policies, as having been received at the location designated above.\nThe Agency accepts no responsibility for damaged, mislabeled, or undeliverable mailed or emailed\nproposals.\n\nThe Agency requires both (4) physical proposals and an electronic proposal. The proposals must be\nreceived by DAMF no later than 03/14/2023 at Apm.\n\n2.1.1. Physical Proposals\n\nPhysical Proposals must be addressed to:\nSTATE OF NEW HAMPSHIRE\nDepartment of Agriculture, M arkets and Food\n\nAttention: Joe Bentley\n25 Capitol Street\n\nConcord NH 03301\n\nProposals must be clearly marked as follows:\nSTATEOF NEW HAMPSHIRE\nRESPONSE TO RFP: DOIT 2023-048 - Animal Records System\nPhysical Submissions shall include:\ne Four (4) printed physical copies\ne One(]l) electronic copy as outlined below.\n\n2.1.2. Electronic Proposals\n\nOne electronic proposal must be addressed to:\nTO: joseph.f.bentley@ doit.nh.gov\nProposals must be clearly marked as follows:\nSubject: RESPONSE TO RFP: DAMF - DoIT RFP#2023-048\nElectronic Submissions must be submitted using the following criteria:\na. SearchablePDF Format\nb. Files must be less than 10MB in size.\n\nException: If files are greater than LOMB in size, the V endor will be required to submit their proposal in parts.\nItisthe Vendors responsibility to ensure a complete proposal is submitted.\n\nPage 8 of 67\n" "STATE OF NEW HAMPSHIRE\nDepartment of Agriculture, Markets & Food\nDOIT 2023-048 - Animal Records System\nSECTION 2 - PROPOSAL SUBMISSION, DEADLINE, AND LOCATION INSTRUCTIONS\n\n2.2. Number of Proposals\n\nV endors are permitted to submit One (1) Proposal(s) each with a unique solution in response to this\nRFP.\n\n2.3. Vendor Inquiries\n\nAll inquiries concerning this RFP, including but not limited to, requests for clarifications, questions, and\nany changes to the RFP, shall be submitted via Email to the following RFP Point of Contact:\n\nJ oe Bentley\nEmail: joseph.f.bentley@ doit.nh.gov\n\nInquiriesmustbereceived by theRFP Pointof Contact no later thantthe conclusion of theV endor Inquiry\nPeriod identified in the Schedule of Events. Inquiries received later than the conclusion of the Vendor\nInquiry Period shall not beconsidered properly submitted and may notbe considered. The State assumes\nno liability for assuring accurate/complete Email transmission/receipt and is not required to\nacknowledge receipt.\n\nThe Agency intends to issue official responses to properly submitted inquiries on or before the date\nspecified in the Schedule of Events section, herein. The Agency may consolidate and/or paraphrase\nquestions for sufficiency and clarity. Oral statements, representations, clarifications, or modifications\nconcerning the RFP shall not be binding upon the Agency. Official responses by the Agency will be\nmade only in writing by the process described above.\n\nThe Agency will require the successful bidder to execute a Contract using the P-37 State of New\nHampshire General Provisions and any attached exhibits. To the extent that a Veendor believes that\nexceptions to the standard form contract will be necessary for the V endor to enter into the Agreement,\nthe V endor must submit those exceptions during the V endor Inquiry Period.\n\n2.4. Restriction of Contact with Agency E mployees\n\nFrom the date of release of this RFP until an award is made and announced regarding the selection of a\nVeendor, all communication with personnel employed by or under contract with the Agency regarding\nthis RFP is prohibited unless first approved by the RFP Points of Contact listed herein. Agency\nemployees have been directed not to hold conferences and/or discussions concerning this RFP with any\npotential Contractor during the selection process, unless otherwise authorized by the RFP Point of\nContact. V endors may be disqualified for violating this restriction on communications.\n\n2.5. Validity of Proposal\n\nProposals must be valid for one hundred and eighty (180) days following the deadline for submission of\nProposals in the Schedule of Events, or until the Effective Date of any resulting Contract, whichever is\nlater.\n\nRemainder of this page intentionally left blank\n\nPage 9 of 67\n" "STATE OF NEW HAMPSHIRE\nDepartment of Agriculture, Markets & Food\nDOIT 2023-048 - Animal Records System\nSECTION 3 \u2014 EVALUATION OF PROPOSALS\n\nSECTION 3: PROPOSAL ORGANIZATION, CONTENT, AND REQUIRED ITEMS\n\n3.1.Proposal Organization\n\nProposals should adhere to the following outline.\n\na. Cover Page\n\nb. Transmittal Form Letter\n\nc. Table of Contents\n\nd. Section: Executive Summary\n\ne. Section Il: Glossary of Terms and A bbreviations\n\nf. Section III: Responses to Requirements and Deliverables\ng. Section IV: N arrative Responses\n\nh. SectionV: Corporate Qualifications\n\nI. Section VI: Qualifications of Key V endor staff\n\nj. Section VIl: Price Proposal\n\nk. Section VIll: \\Vendor Attachments\n3.11. Cover Page\n\nThe first page ofthe Vendor\u2019s Proposal should be a cover page containing the following text:\nSTATE OF NEW HAMPSHIRE\nDepartment of Agriculture, M arkets & Food\nRESPONSE TO RFP: DOIT-2023-048 - Animal Records System\nThe cover page should also include the Vendor\u2019s name, contact person, contact telephone number, address, city,\nstate, zip code, fax number, and Email address.\n3.1.2. Transmittal Form Letter\n\nThe Veendor must submit a signed Transmittal Form Letter with their response using the Transmittal Form Letter\ntemplate provided on the following page. Any electronic alteration to the content of this Transmittal Form Letter\ntemplate is prohibited. Any such changes shall result in a Proposal being rejected.\n\nPage 10 of 67\n"