Electrician Service

GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 eugene_watts@greenwich.k12.ct.us EUGENE H. WATTS Senior Buyer June 28, 2022 Dear Sir/Madam: You are invited to submit a bid for Electrician Services for the Greenwich Public School District. The attached bid specifications detail the requirements we are looking for. Bid"ders are urged to read all documents carefully and fill out all information requested. Bid"s which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Bid"s must be submitted on the schedule forms attached. All unit prices must be filled in and the cost sheet must be the first page of the submitted bid. Each bid must be submitted and clearly marked as (1) original and five (5) copies of the bid. Bid"ders must submit bids in

a clear, concise and legible manner to permit proper evaluation of responsive bid. The cost sheet must be the first page of the submitted bid. Faxed or emailed bids will not be accepted however, hand delivered, mailed or overnight bids will be accepted Monday through Friday between the hours of 8:30am -12:00pm and 1:30 pm - 3:00pm at: Greenwich Public Schools 290 Greenwich Avenue Greenwich, CT 06831. Late bids will not be accepted. The original bid and copies must be in a sealed envelope plainly marked with the Vendors name and address and the following information: Electrician Service Bid" Opening Date: 7/19/22 Opening Time: 10:00 AM Bid" Number: 2380-22 All responses are subject to change based on the status of the COVID 19 pandemic and Federal Ordinances. The meeting for the Bid" opening will be held remotely by telephone in real time. The details to join the meeting remotely are as follows: Dial-In by phone: 1 320-372-1123 PIN: 840 027 611# All Bid"ders and other interested people are invited to call in to hear Bid" 2380-22 being read at 10:00 a.m. Very truly yours, _____________________ Eugene H. Watts 2 GREENWICH PUBLIC SCHOOLS GREENWICH, CT. REQUEST FOR BID ELECTRICIAN SERVICES RELATED TO CAPITAL IMPROVEMENT PROJECTS TO BE RECEIVED 1. Background The Town of Greenwich, CT is about 35 miles northeast of New York City and has a population of about 60,000 people. The Greenwich Public Schools enjoy a national reputation for excellence and have strong support from the community. Our fifteen public schools have a current enrollment of 9,000 students and consist of eleven elementary schools (K-5), three middle schools (6-8), and one comprehensive high school (9-12). Our district also offers some pre-K and alternative high school programs. 2. Bid" Evaluation Criteria: The following criteria guidelines will be used in analyzing and evaluating this Bid". ○ Conformance to the requirements of this RFB, i.e. conformance to Terms, Conditions and Scope of Work. ○ Proven skills and technical competence. ○ Background on the firm and resume of the consultant(s). ○ For consultant firm, identification of personnel who will have principal responsibility. 3. A narrative describing the approach to undertaking the scope of the work including: a. Cost/service fee (overall cost to the Board of Education with all factors considered). 4. Award of Contract: The contract will be awarded by the Board of Education to the qualified firm or person at compensation determined to be fair and reasonable considering budgetary limitations, scope, complexity and the nature of goods and/or services. 5. Project Description The Board of Education of the Greenwich Public School District will be entering into a series of Projects for the 2022/2023 school year. The Board is currently soliciting Bid"s from Connecticut Certified Electrician firms for the purpose of 3 Development, Design and Implementation of these Projects. The successful Electrician firm will be performing the following tasks: • Submitting cost estimates for projects • Will provide contract administration, when applicable. The District will provide the successful Electrician firm with available district drawings and surveys if needed. 6. PROJECT SCHEDULE: Projects will vary in size and scope and will be disseminated through the August 2022 – June 30, 2023 school year. During this time individual projects will be assigned specific timetables. The successful firm or individual will be expected to be flexible to meet project goals. NOTE: The Town, at its discretion, may choose to extend the contract for additional option years. Fee Bid": Projects will vary in size and scope and will be disseminated through June 30, 2023. During this time individual projects will be assigned specific timetables. The successful firm or individual will be expected to be flexible to meet project goals. NOTE: The Town, at its discretion, may choose to extend the contract for additional option years. Base Contract period is: 2022 through 2023 First option year is: 2023 through 2024 Second option year is: 2024 through 2025 Third option year is: 2025 through 2026 Fourth option year is: 2026 through 2027 Fee Proposal: Please indicate your proposed fee for these services on an hourly basis. Printing and any related Town fees will be billed separately. Selection Procedure: The intention of this RFB is to establish contracts with one or more contractors who will, upon request, provide the time with the services, labor and supplies described in the solicitation. This is no guarantee as to the amount of services, labor or supplies that the Board of Education may purchase during the term of this contract. This is no guarantee of exclusivity for this type of service during the term of this contract. 4 Bid"s will be evaluated based on the responsiveness of this RFB, technical qualification, and previous experience with clients similar to Greenwich Public Schools and anticipated cost. Selected firms submitting Bid"s conforming in all respects to this RFB will be interviewed by a scope review committee. Finalists will be required to provide additional copies of their Bid" as necessary. Greenwich Public Schools reserves the right to reject any and all Bid"s not deemed to be in the best interest of the Town of Greenwich. 7. The Detailed Bid" Shall Include: An outline of the procedures to be used to provide Electrician services indicated above, and how cost estimates will be calculated, and the names of the members of your firm. 8. Please include in your firm’s submittal for Electrician Services, consideration of the seven (7) items listed below: a. Proximity of Electrician firm’s offices with respect to Greenwich. The District requires that the selected firm be within a 50-mile radius of Greenwich. b. Selected Electrician firm must provide documentation outlining past projects of this type. c. If invited to interview, it is anticipated that the persons representing the Electrician firms and sub-consultants will be the same persons assuming the lead roles in the project. These same persons shall be available to meet with Owner on an as-needed basis throughout all project. e. The Bid" should demonstrate familiarity with Connecticut school requirements and Connecticut State Building Codes. 9. Fee Bid": Indicate your proposed fee for all Electrician services, including contract administration as described. The district reserves the right to provide payment in accordance with completion of services based on the project schedule. 10. Questions: Questions concerning this RFP will be received by e-mail only directed to the Bid" Department at: (bid_department@greenwich.k12.ct.us). In the subject line you must put RFP #2380-22 Electrician Services. All questions must be received no later than noon July 06, 2022. All answers will be posted as an addendum to our website, www.greenwicschools.org no later than noon on July 11, 2022. Failure to comply with these conditions will result in the proposer waving his/her right to dispute the RFP specifications and mailto:bid_department@greenwich.k12.ct.us http://www.greenwicschools.org/ 5 conditions. It is the proposer’s responsibility to check our website for all addenda up to the day before the opening date. 11. Acceptance: The department will make determination of the acceptability of work. Work shall be completed in a responsive and professional manner and in accordance with the specifications. 12. General Terms and Conditions: a. Sealed Bid"s for furnishing Electrician Services for Greenwich Public Schools, as specified on the attached Bid" specification sheets, will be received at the time and date above. All Bid"ders and other interested persons are invited to be present at the opening of these Bid"s that will take place at the Board of Education. b. The Board of Education reserves the right to waive any informality in the Bid" or reject any or all Bid"s or to accept any Bid", which appears to be in the best interest of the Board. Any Bid" may be withdrawn prior to the opening time and date. Any Bid" received after the time and date as specified will not be considered. c. The Board of Education may consider proximity of vendor's service as a factor in determining lowest responsible Bid". d. If the Board of Education deems it necessary, the Board of Education may postpone the date for the opening of these Bid"s by notifying each proposer by telephone, mail or the issuing of an addendum. e. All work products will become the property of Greenwich Public Schools. f. The Board of Education shall have the right to take such steps as it deems necessary to determine the ability of the proposer to perform the work and the proposer shall furnish the Board of Education with information and data for this purpose as the Board of Education may request. The right is reserved to reject any Bid" where, on investigation, the evidence or information submitted by such Bid"ders does not satisfy the Board of Education that the proposer is qualified to carry out properly the terms of the contract. g. Consumption or use of alcohol and/or drugs is prohibited on school property. Any individual with alcohol or drugs will be removed from said property. Smoking is prohibited in all school buildings and on school grounds. h. The Bid"der/Proposer is required to do Employee Background Checks as imposed by Section 2 of Public Act 16-67, which amended Conn. Gen. Stat. 10-222c