BID 22-41 Electrical Wiring

REQUEST FOR BIDS/PROPOSALS COVERSHEET THE UNIVERSITY OF SOUTHERN MISSISSIPPI Procurement and Contract Services 118 College Drive #5003, Hattiesburg, Mississippi 39406-0001 Date: April 22, 2022 BID No. 22-41 THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering the purchase of the following item(s). We ask that you submit your bid and retain one copy for your files. Right is reserved to accept or reject any part of your bid. Your quotation will be given consideration if received in Bond Hall, Room 214 on or before: 2:00 p.m. CT TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days. These terms will apply per Mississippi law. May 11, 2022 AWARDING CONTRACT - Cash terms will not be used as a basis for awarding contracts; however, the University will accept cash discounts when earned. Buyer: Deidre Edwards NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete specifications of any alternate. If

additional space is required, use a separate sheet or letter of transmittal. ITEM QUANTITY RFx # 3160005084 DESCRIPTION BID 22-41 Electrical Wiring UNIT PRICE TOTAL NET PRICE PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF THE ENVELOPE IF USING THAT METHOD. We quote you as above - F.O.B. The University of Southern Mississippi. Shipment can be made in days from receipt of order. DATE ______________ Return quotation to Procurement Services at above address. AA/EOE/ADAI Signature Required__________________________________________ THIS IS NOT AN ORDER Name: ____________________________________ Company: _________________________________ Address: __________________________________ City/State/Zip: ______________________________ The University of Southern Mississippi Request for Bid # 22-41 Electrical Wiring 1.0 Introduction The University of Southern Mississippi (USM) is seeking to purchase electrical wiring to replace existing wiring, transformers in vaults, switches with pad-mount transformers and PME switches. The existing wiring and equipment dates from 1978 and is severely outdated. The work needs to be done for purposes of safety and to reduce the risk of power outages. 2.0 General Performance Specification The wiring must be capable of transitioning from duct banks into cable trays. Sidewall protection of 1000 lbs. /FT is required. Wiring that can be installed without lubrication is required. 3.0 Required Specification The following specifications are to ensure that the wiring will perform the tasks necessary to satisfy the project’s objectives. Any deviation from the following specifications must be explained and justified. 4.0 Justification for a Preferred Brand-Specific Item The product uses an EFC insulation compound contains no Lead stabilizer yet exhibits both electrical and physical properties that are comparable to that of the leaded compound. The SIMpull jacket also contains no Lead stabilizers and is infused with an additive that reduces the jacket's coefficient of friction making it easier and less costly to pull in conduit. The use of polymeric technology resulted in a cable that is reliable, environmentally friendly, UL listed, and code compliant. Specific characteristics that benefit the University include:  The SIMpull PVC jacket technology allows for a sidewall protection of 1000 lbs. /FT.  It can be used in a cable tray whereas conventional wiring products cannot.  The medium and 600-volt Ethylene Propylene Rubber EPR insulation contains no Lead.  The protective jacket contains no Lead and requires no lubrication during installation.  The SIMpull PVC jacket saves on: 1) Labor: No need for labor to lubricate jacket and clean up. 2) Material: No need for lubrication gel. 3) Lubricating pull boxes can be eliminated for less than 360 degrees bends. 4) Clean up is environmentally friendly, eliminating the need for rags and buckets. 5.0 Quantity Required Twenty-two (22) 1,000’ Reels of Wire 6.0 Manufacturer Southwire Company, LLC 1 Southwire Drive Carrollton, GA 30119 www.southwire.com 7.0 Simpull Product Specifications 1/C CU 15k V 220 NLE PR (Lead-Free EAM) 133% SIMpull PVC MV-105 Type MV-105 Single Conductor Copper, 220 Mils No Lead Ethylene Propylene Rubber (NL-EPR) Lead-Free EAM 133% Insulation Level, Tape Shield, SIMpull Polyvinyl Chloride (PVC) Jacket, Dual Rated UL/CSA. Construction: 1) Conductor: Class B compressed stranded bare copper per ASTM B3 and ASTM B8. 2) Conductor Shield: Semi-conducting cross-linked copolymer 3) Insulation: No Lead Ethylene Propylene Rubber (NL-EPR) / No-Lead Ethylene Alkene Copolymer (EAM) 133% Insulation Level 4) Insulation Shield: Strippable semi-conducting cross-linked copolymer 5) Copper Tape Shield: Helically wrapped 5 mil copper tape with 25% overlap 6) Overall Jacket: Polyvinyl Chloride (PVC) Applications and Features: Southwire’s 15KV cables are suited for use in wet and dry areas, conduits, ducts, troughs, trays, direct burial when installed with a grounding conductor in close proximity that conforms to NEC section 311.36 and 250.4(A)(5), aerially supported by a messenger and where superior electrical properties are desired. These cables are capable of operating continuously at the conductor temperature not in excess of 105°C for normal operation, 140°C for emergency overload, and 250°C for short circuit conditions. Rated at -35°C for cold bend. ST1 (low smoke). Rated for sizes 1/0 and larger. PVC jacket is made with SIM technology and has a coefficient of friction COF of 0.2. Cable can be installed in conduit without the aid of lubrication. Rated for 1000 lbs. /FT maximum sidewall pressure. These cables feature sunlight and moisture resistance, exceptional corona resistance, resistance to most chemicals, oils and acids and are flame retardant. Specifications: • ASTM B3 Standard Specification for Soft or Annealed Copper Wire • ASTM B8 Concentric-Lay Stranded Copper Conductors • ASTM B496 Compact Round Concentric-lay-standard copper • UL 1072 Medium-Voltage Power Cables • UL 1685 FT4-ST1 Vertical-Tray Fire Propagation and Smoke Release Test (1/0 and Larger) • UL 1685 Vertical-Tray Fire Propagation and Smoke Release Test • CSA C22.2 No. 230 Tray Cables – Rated TC-ER (1/0 AWG and Larger) • CSA C22.2 No. 2556 / UL 2556 Cable Test Methods • CSA C68.10 Shielded Power Cables for Commercial and Industrial Applications – 5 to 46kV • ICEA S-93-639 (NEMA WC 74) 5-46 KV Shielded Power Cable • ICEA S-97-682 Standard for Shielded Utility Cable Rated for 5 – 46kV • IEEE 1202 FT4 Flame Test (70,000) BTU/hr Vertical Tray Test (1/0 and Larger) • AEIC CS-8 Specification for extruded dielectric shielded power cables rated for 5 through 46kV Sample Print Legend: {SQFTG_DUAL} SOUTHWIRE SIMpull{R} POWER CABLE MASTER-DESIGN {UL} XX KCMIL CU 220 MILS NL-EPR 15KV 133% INS LEVEL 25%TS MV-105 FOR CT USE ST1 SUN RES (NESC) – {CSA} XX KCMIL CU 5.59mm (220 mils) NL-EPR 15KV 133% INS LEVEL 25%TS SR TC-ER 105{D}C FT4 – 25{D}C LTDD – PAT www.patentSW.com – RoHS Table 1 – Weights and Measures Stock Cond. Number Size Diameter Over Conductor Diameter Over Insulation Diameter Over Insulation Shield Jacket 1 Thickness Approx. OD Approx. Weight Max Pull Tension Min Bending Radius Conduit Size* AWG/ Kcmil inch inch inch mil inch lb/1000ft lb inch inch 956011◊4/0 0.512 0.989 1.049 80 1.229 1235 1693 14.7 3.5 All dimensions are nominal and subject to normal manufacturing tolerances. ◊ Cable marked with this symbol is a standard stock item * Conduit size based on 3 phase 40% fill-factor without ground 1 Comply with ICEA S-93-639 Appendix C for jacket thickness determination Table 2 – Electrical and Engineering Data Cond. Size DC Resistance @ 25°C AC Resistance @ 90°C Capacitive Reactance @ 60Hz Inductive Reactance @ 60Hz Zero Sequence Impedance* Positive Sequence Impedance* Shield Short Circuit Current 6 Cycles Allowable Ampacity In Duct † 90/105°C Allowable Ampacity In Air ‡ 90/105°C AWG/ Kcmil Ω/1000ftΩ/1000ft MΩ*1000ftΩ/1000ftΩ/1000ftΩ/1000ft Amp Amp Amp 4/0 0.051 0.064 0.036 0.042 0.423 + j0.327 0.065 + j0.042 3445 295/315 400/445 * Calculations are based on three cables triplexed / 5 mil 25% overlapping copper tape shield / Conductor temperature of 90°C / Shield temperature of 45°C / Earth resistivity of 100 ohms- meter † Ampacities are based on TABLE 310.60(C)(77) Detail 1. of the 2020 National Electrical Code (20°C Ambient Earth Temperature, Thermal Resistance ROH of 90) ‡ Ampacities are based on TABLE 310.60(C)(69) of the 2020 National Electrical Code (40°C Ambient Air Temperature) 8.0 Points of Contact For questions of a technical nature, contact: Gabriel Ladner Superintendent of Electrical Services USM Physical Plant gabriel.ladner@usm.edu (O) 601-266-4418 For questions of a business nature, and those pertaining to submission procedures, contact the Buyer listed on the Bid Coversheet at: bids@usm.edu 9.0 Submission Instructions to Bidders One (1) original, two (2) copies, and one (1) electronic version (USB jump drive) of the sealed bid response, subject to the conditions made a part hereof, will be received by 2:00 PM CDT on Wednesday, May 11, 2022 in the USM Procurement and Contract Services office, as indicated in the General Terms, Conditions, and Instructions to Bidders described herein. It is the responsibility of the respondent to ensure that the proposal package arrives in the Procurement and Contract Services Office. Each bid must be submitted in a sealed envelope bearing on the outside the name “RFP #22-41 Electrical Wiring,” the name of the Vendor, and the opening date specified on the coversheet. The proposal should be addressed as follows: For regular mail: The University of Southern Mississippi Attn: Deidre Edwards, Buyer 118 College Drive, Box 5003 Hattiesburg, MS 39406 BID 22-41 For FedEx, UPS, or other express couriers: The University of Southern Mississippi Attn: Deidre Edwards, Buyer 2609 W. 4th Street Hattiesburg, MS 39401 BID 22-41 Hand-carried responses should be brought to: mailto:gabriel.ladner@usm.edu mailto:bids@usm.edu The University of Southern Mississippi Attn: Deidre Edwards, Buyer 214 Bond Hall Hattiesburg, MS 39406 BID 22-41 As an alternative to traditional sealed proposals in envelopes, the University of Southern Mississippi is capable of receiving electronic bid responses. While this option is available, it is not required and we ask that all potential respondents keep in mind that with any electronic system there could be delays or glitches with the submission process; therefore the University highly encourages traditional sealed responses which are either mailed or submitted in person. Additionally, the University will not be responsible for issues with attempted submissions of bids using the electronic method. Should a vendor choose to submit their response electronically, please follow the instructions below using the following website: https://www.ms.gov/dfa/contract_bid_search/Home/Sell. On this site you will find helpful links to procurement opportunities, as well as a link to supplier registration. If not already registered in this system, potential bidders will first need to click on ‘Supplier Registration’ and follow the steps outlined (a one-time process). Once registered, suppliers can return to the original website and click on ‘Procurement Opportunities’ where they can either search by keyword for the bid they desire to respond to or leave the search box blank and click ‘Search’ for a listing of all current bids and proposals for the various State of Mississippi offices. Please note that emailed bids will not be accepted. Any bid may be withdrawn prior to scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The University of Southern Mississippi reserves the right to accept or reject any or all proposals and to waive any formalities. Vendors are responsible for examining all specifications, terms, conditions, and instructions of this request. Failure to do so will be at Vendor’s risk. In order to ensure all interested bidders receive any addenda that may be issued, proposers must email their intent to propose using the Intent to Bid link on the USM Bid Calendar under RFP 22-21 prior to the deadline to submit: https://www.usm.edu/procurement-contract-services/current-bids-and-sole-source-notices.php All bidding contractors must be registered with The Mississippi Secretary of State within their Business https://www.ms.gov/dfa/contract_bid_search/Home/Sell https://www.usm.edu/procurement-contract-services/current-bids-and-sole-source-notices.php Services Division and must be in “Good Standing” with them at time of bid opening. In the letting of public contracts in the State of Mississippi, preference shall be given to resident contractors, and a non-resident bidder domiciled in a state having laws granting preference to local contractors shall be awarded Mississippi public contracts only on the same basis as the non-resident bidder's state awards contracts to Mississippi contractors bidding under similar circumstances; and resident contractors actually domiciled in Mississippi, be they corporate, individuals, or partnerships, are to be granted preference over non-residents in awarding of contracts in the same manner and to the same extent as provided by the laws of the state of domicile of the non-resident. When a non-resident contractor submits a bid for a public project, he shall attach thereto a copy of his resident state's current law pertaining to such state's treatment of non-resident contractors. 10.0 USM General Terms, Conditions, and Instructions for Bids/Proposals Failure to examine any drawings, specifications, and instructions will be at bidder’s risk. 2.) Samples of items when called for must be furnished free of expense and if not destroyed in testing, will, upon request, be returned at the bidder’s expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder’s name and manufacturer’s brand name and number. 3.) Bids must be signed and sealed with bidder’s name and address on the outside of the envelope, and the time and date of the bid opening and the bid file number shown in the lower-left corner of the packages; envelopes, express mailing labels, boxes, etc. 4.) In order for your bid to be considered, it must be received and time stamped in our office by 2:00 P.M. of the bid opening date. It is the responsibility of the vendor to ensure their bid is received within the appointed time. If your bid package is not received in Bond Hall, Room 214, by 2:00 P.M. of the bid opening date, it will not be considered. If you are delivering your bid, you need to hand carry the bid package to: The University of Southern Mississippi Procurement Services Bond Hall, Room 214 Hattiesburg, Mississippi If you are mailing your bid package via U.S. Postal Service, mail to: The University of Southern Mississippi Procurement Services 118 College Drive #5003 Hattiesburg, MS 39406-0001 If you are express mailing your bid package via Federal Express or UPS, or any other delivery service which requires the use of a physical address, deliver to: The University of Southern Mississippi Receiving Department 2609 West 4th Street Hattiesburg, MS 39401 5.) Bids or proposals shall not be modified, corrected, altered, or amended after the specified closing time and the opening of such bids, unless otherwise noted in the request for bids or proposals. 6.) The University of Southern Mississippi reserves the right to reject any and all bids, to waive any informality in bids, and unless otherwise specified by the bidders, to accept any items on the bid. If the bidder fails to state the time within which bids must be accepted, it is understood and agreed that The University of Southern Mississippi shall have 60 days to accept. The University of Southern Mississippi reserves the right to make an award to this bid on an all or none basis, or on a line by line basis, whichever serves the best interest of The University of Southern Mississippi. 7.) Contracts and purchases will be made or entered into with the lowest, responsible bidder meeting specifications. 8.) A written purchase order or contract award mailed or otherwise furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall not be assignable by the vendor in whole or in part without the written consent of The University of Southern Mississippi. 9.) Bid files may be examined during normal working hours by bid participants. Non- participants will be prohibited from obtaining any information relative to the bid until the official award has been made. 10.) If purchase orders or contracts are canceled because of the awarded vendor’s failure to perform or request for price increase, that vendor shall be removed from our bidders’ list for a period of 24 months. 11.) No addendum will be issued within a period of two (2) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the two-day period prior to the bid opening, the bid date will be reset giving bidders ample time to answer the addendum. 12.) Alternate bids, unless specifically requested or allowed, will not be considered. 13.) Bid openings will be conducted open to the public. However, they will serve only to open the bids. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders. Proposal openings are not required to be open to the public; however, the resulting award is open for public inspection. 14) Prices quoted shall be firm for the term of the contract or for the stated time of acceptance. 15.) The bidder understands that The University of Southern Mississippi is an equal opportunity employer and, therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other such discrimination; and the bidder, by signing this bid, agrees during the term of agreement that the bidder will strictly adhere to this policy in its employment practices and provision of products or services. 16.) Bidders must upon request of The University of Southern Mississippi furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The University of Southern Mississippi reserves the right to make the final determination as to the bidder’s ability. 17.) Questions or problems arising from bid procedures should be directed to the Buyer listed on the solicitation at: The University of Southern Mississippi 118 College Drive #5003 Hattiesburg, MS 39406-0001 Phone: (601) 266-4131 18.) All items must equal or exceed the specifications listed. The absence of detail specifications or the omission of detail description shall be recognized as meaning that only the best commercial practices are to prevail and that only first quality materials and workmanship are to be used. 19.) It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation to Bid packet and to notify The University of Southern Mississippi if the Specifications, Instructions, General, or Special Conditions are formulated in a manner which would unnecessarily restrict competition. 20.) It shall be incumbent upon the bidders to understand the specifications. Any requests for clarifications shall be in writing and shall be submitted to our Procurement Services office at least five (5) days prior to the time and date set for the bid opening, unless otherwise noted in the bid or proposal specifications. 21.) The minimum specifications are used to set a standard and in no case are used with the intention to discriminate against any manufacturer. Bidders should note the name and the manufacturer and model number of the product they propose to furnish and submit descriptive literature. 22.) Trade names, brand names, and/or manufacturer’s information used in these specifications are for the purpose of establishing quality, unless otherwise noted. Bids on products of other qualified manufacturers are acceptable, provided they are demonstrated as equal to those specified in construction, design and suitability. Each bidder shall submit with his bid a complete brochure with pictures on each item and shall point out specifically any deviations from the specified items. Failure to do so may disqualify any bid. Please bid as specified or an approved equal. 23.) A copy of the manufacturer’s standard guarantee/warranty shall accompany and become a part of this bid. 24.) There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S. Government contract price without any liability as The University of Southern Mississippi is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the U.S. Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to The University of Southern Mississippi must automatically be given to the U.S. Government. 25.) All invoices, unless noted otherwise, are to be billed to: The University of Southern Mississippi Accounts Payable 118 College Drive #5104 Hattiesburg, MS 39406-0001 26.) All equipment bids shall be of current production and of the latest design and construction. 27.) Where all, or part(s), of the bid is requested on a unit price basis, both the unit prices and the extension of the unit prices constitute a basis of determining the lowest responsible and responsive bidder. In cases of error in the extension of price, the unit price will govern. 28.) All bidders/respondents are on notice that USM is a public agency of the State of Mississippi and is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25- 6-1, et seq. If a public records request is made for any information provided to the USM pursuant to this solicitation, USM shall promptly notify the Disclosing Party of such request. The Disclosing Party shall promptly institute appropriate legal proceedings to protect its information. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law. For clarity, documents are not considered public record unless and until an award is made from such solicitation. 29.) Should the University of Southern Mississippi close due to inclement weather conditions, or any other unforeseen events on the bid opening date, sealed bids will open the following business day at the same time and location. 30.) As an alternative to traditional sealed bids in envelopes, the University of Southern Mississippi is capable of receiving electronic bid responses. While this option is available, it is not required and we ask that all potential respondents keep in mind that with any electronic system there could be delays or glitches with the submission process; therefore the University highly encourages traditional sealed bids which are either mailed or submitted in person. Should a vendor choose to submit their response electronically, please follow the instructions below using the following website: https://www.ms.gov/dfa/contract_bid_search/Home/Sell. On this site you will find helpful links to procurement opportunities, as well as a link to supplier registration. If not already registered in this system, potential bidders will first need to click on ‘Supplier Registration’ and follow the steps outlined (a one-time process). Once registered, they can return to the original website and click on ‘Procurement Opportunities’ where they can either search by keyword for the bid they desire to respond to or leave the search box blank and click ‘Search’ for a listing of all current bids and proposals for the various State of Mississippi offices. With regard to construction bids, there is one additional step required during the bid submission process. Along with the bid response and other attachments, contractors will also need to attach their Certificate of Responsibility (COR), or a statement that the bid enclosed does not exceed Fifty Thousand Dollars ($ 50,000.00). If their COR or such statement is not attached, the bid will be invalid and not considered. AA/EOE/ADAI https://www.ms.gov/dfa/contract_bid_search/Home/Sell