New Hanover County Facilities Management is asking for bids to provide Electronic Plan Review Tables for the new Government Center facility. (12) 55” 4K Multi T...

NEW HANOVER COUNTY REQUEST FOR BIDS ELECTRONIC PLAN REVIEW TABLES COUNTY COMMISSIONERS JULIA OLSON-BOSEMAN, CHAIR DEB HAYS. VICE-CHAIR JONATHAN BARFIELD, JR. BILL RIVENBARK ROB ZAPPLE CHRIS COUDRIET, COUNTY MANAGER Page 2 of 13 Section 1 – Advertisement NEW HANOVER COUNTY REQUEST FOR BIDS ELECTRONIC PLAN REVIEW TABLES Pursuant to NCGS 143-129, sealed bids addressed to Sara Warmuth, Chief Facilities Officer, 200 Division Drive, Wilmington, NC 28401 and marked “REQUEST FOR BIDS - ELECTRONIC PLAN REVIEW TABLES” will be accepted until 12:30 P.M. EST, Monday, August 8, 2022. Bids will be opened publicly in the Large Conference Room located at Facilities Management Offices, 200 Division Drive, Wilmington, NC 28401. Instructions for submitting bids and complete requirements and information may be obtained by visiting the County’s website at

target="_blank">https://finance.nhcgov.com/purchasing-solicitation/open-and- closed-bids/ or by contacting Sara Warmuth at swarmuth@nhcgov.com. New Hanover County reserves the right to accept or reject any or all Bids and to make the Award which will be in the best interest of the County. Released: Wednesday, July 27, 2022 https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ mailto:swarmuth@nhcgov.com Page 3 of 13 Section 2 – Instructions and General Conditions 2.1 – Schedule 2.2 – Preparation of Bid 2.2.1 Bidders are instructed to submit their bid in a sealed envelope clearly marked “REQUEST FOR BIDS -ELECTRONIC PLAN REVIEW TABLES.” 2.2.2 The bid shall be submitted by 12:30 P.M. EST, Monday, August 8, 2022, and addressed to: New Hanover County Facilities Management Attn: Sara Warmuth, Chief Facilities Officer 200 Division Drive Wilmington, NC 28401 2.2.3 Completion of Bid Form (Price Sheet): Bidders are expected to examine the specifications herein, the schedule and all instructions. Failure to do so will be at the bidder’s risk. Each bidder shall furnish the information required on the price sheet. Bids must be submitted on the price sheet contained in this bid package. Bids submitted that are not on the attached price sheet and exhibits will be rejected. BIDS NOT SIGNED WILL BE DEEMED NONRESPONSIVE AND REJECTED. All prices and notations shall be written in ink or typed. Discrepancies between words and numerals will be resolved in favor of words. Changes or corrections made in the bid must be initialed by the individual signing the bid. No corrections will be permitted once bids have been opened. 2.2.4 No telephone, email, or facsimile bids will be considered. Bids received after the time and date for closing will not be considered. 2.3 – Questions Questions concerning the specifications in this Request for Bids (RFB) should be directed to Sara Warmuth, Chief Facilities Officer at swarmuth@nhcgov.com. Questions will be received until Monday August 1, 2022, at 3:00 pm. An addendum summarizing all questions and answers will be posted to the County’s website. Bidders who have notified the County of their intent to submit a bid along with the email address will be sent the addendum upon posting. Date Action Wednesday July 27, 2022 RFB issued. Monday August 1, 2022, 3pm Deadline for Questions Tuesday August 2, 2022 Questions will be answered via written addendum Monday, August 8, 2022, at 12:30pm Deadline for receipt of bids/Bid Opening. mailto:swarmuth@nhcgov.com Page 4 of 13 2.4 – Communication Bidders may not have communications, verbal or otherwise, concerning this RFB with any personnel or boards from New Hanover County, other than the person listed in this section, which is Sara Warmuth, Chief Facilities Officer email swarmuth@nhcgov.com. If any vendor attempts any unauthorized communication, the bid may be rejected. 2.5 – Intent to Submit All Bidders who intend to submit a bid on this project should send an email to swarmuth@nhcgov.com including pertinent contact information. This will also ensure that you receive any addenda issued for this RFB; if applicable. 2.6 - Cost of Preparation of Response Costs incurred by prospective Bidders in the preparation of the response to this Request for Bids are the responsibility of the Bidder and will not be reimbursed by The County. 2.7 – Bid Opening Bids will be opened publicly in the Large Conference Room located at Facilities Management Offices, 200 Division Drive, Wilmington, NC 28401. The bid deadline is Monday, August 8, 2022, at 12:30pm. Bids will be opened and read aloud immediately after the closing time. 2.8 – Award Award “shall be made to the lowest responsive responsible bidder taking into consideration quality, performance, and the time specified in the bid for the performance of the contract.” The County may also consider other factors such as past performance, financial stability, and availability of equipment in the consideration of award. 2.9 – Ownership of Documents All bids and accompanying documentation will become the property of New Hanover County at the time the bids are opened and as such will not be returned to the bidder. 2.10 - Trade Secret Confidentiality Upon receipt of your bid by New Hanover County, your bid is considered a public record except for material which qualifies as "trade secret" under N.C. General Statute 132-1.2. After opening, your bid will be provided to County staff and others who participate in the evaluation process, and to members of the general public who submit public records requests. 2.11 - Withdrawal of Bids Bidders may withdraw or withdraw and resubmit their bid at any time prior to the closing time for receipt of bids. NO bid may be withdrawn after the scheduled closing time for receipt of bids for a period of ninety (90) days. mailto:swarmuth@nhcgov.com mailto:swarmuth@nhcgov.com Page 5 of 13 2.12 - Equal Opportunity The non-discrimination clause contained in Section 202 (Federal) Executive Order 11246, as amended by Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, are incorporated herein. The Bidder agrees not to discriminate against any employees or applicant for employment because of physical or mental handicap in regard to any position for which the employees or applicant is qualified. The Bidder agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices. Pursuant to GS 143-48, New Hanover County encourages small, minority, physically handicapped, and women firms to submit bids in response to this RFB. 2.13- Indemnity The successful Bidder shall indemnify and hold the County, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by the Successful Bidder hereunder, resulting from the negligence of or the willful act or omission of the Bidder, his agents, employees and subcontractors. 2.14 – E-Verify Pursuant to Session Law 2013-418, Contractor shall fully comply with the U.S. Department of Homeland Security employee legal status E-Verify requirements for itself and all its subcontractors. County requires an affidavit attesting to Contractor’s compliance. Violation of the provision, unless timely cured, shall constitute a breach of contract. 2.15 - Addendum The bid package constitutes the entire set of instructions to the bidder. The County shall not be responsible for any other instructions, verbal or written, made by anyone. Any changes to the specifications will be in the form of an Addendum which will be sent to all known Bidders who are listed with the Finance Office and posted on the County’s website. You may visit our website at https://finance.nhcgov.com/purchasing-solicitation/open-and-closed- bids/, or email swarmuth@nhcgov.com to check for the issuance of any addenda before submitting your bid. 2.16 - Compliance with Bid Requirements Failure to comply with these provisions or any other provisions of the General Statutes of North Carolina will result in rejection of bid/bid. https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ Page 6 of 13 2.17- Successful Bidder The successful Bidder who is not currently registered as a vendor in the County’s vendor database will be required to register. Please visit the County’s website at Vendor Self Service (munisselfservice.com). For questions, contact David Maurizzi at 910-798-7192 or email dmaurizzi@nhcgov.com. 2.18 – Federal Uniform Guidance If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable): Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141- 3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2CFR § 200.324). 2.19 - Right to Reject Bids New Hanover County reserves the right to accept or reject any or all bids and to make the award which will be most advantageous to the County. https://newhanovercountyncvss.munisselfservice.com/Vendors/default.aspx https://newhanovercountyncvss.munisselfservice.com/Vendors/default.aspx mailto:dmaurizzi@nhcgov.com