Public Art Consultants - Rolling Submission Process

Request for Proposal Close 15/05/2024 3:00 PM PDT Number PS20240773-ENG-RFP Currency Canadian Dollar Sealed Until 15/05/2024 3:00 PM PDT 18 April 2024 Contacts Nicole Ma nicole.ma@vancouver.ca 18 April 2024 Commodity Codes Commodity Code Description 40141219 OPSVCS - Other Operational Services 18 April 202418 April 202418 April 202418 April 202418 April 202418 April 202418 April 202418 April 202418 April 2024 mailto:nicole.ma@vancouver.ca A. KEY INFORMATION 1.0 SUMMARY OF OPPORTUNITY The City of Vancouver requires a contractor to remove litter from the ground and trees in areas at and around the Vancouver Landfill on a regular schedule for a two 2-year term with the optional additional three two-year extensions, pending City approval. The Contractor is required to be qualified and have the necessary experience and knowledge in the safe removal of litter from trees

and on the ground on and around Vancouver Landfill. Only a qualified arborist or trainee arborist are permitted to engage in tree-climbing activities at the workplace. Fall protection requirements must meet WorkSafeBC (WSBC) requirements. Limits of approach to electrical lines must be met per WSBC. 2.0 THIS RFP 1. The City of Vancouver (the “City”) is issuing this Request for Proposals, as may be amended from time to time (the “RFP”) to invite interested parties that are not, by the terms hereof, barred from participating in this RFP (each, a “Proponent”) to submit a proposal to the City (a “Proposal”) for the opportunity described in Section 1.1 above in accordance with the terms of this RFP. 2. The City intends to select a Proponent with the capability and experience to efficiently and cost-effectively meet the objectives and requirements described in the RFP. The City then anticipates entering into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the City (an “Agreement”). Notwithstanding the foregoing, the City may, in its discretion: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more Agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time. 3. This RFP consists of the following components: 1. SUMMARY: Sets out key information and dates and includes Instructions to Proponents for the RFP process. 2. PREREQUISITES: Includes the RFP Legal Terms and Conditions, which the Proponent must agree to as a prerequisite to the submission of a Proposal. 3. BUYER ATTACHMENTS: Includes the scope of work contemplated under the RFP (the “Scope of Work”), the City’s form of agreement for the RFP that will be the basis of any Agreement entered into pursuant to the RFP process (the “Form of Agreement”) as well as other applicable documents and forms. 4. QUESTIONS: Includes questionnaires to be completed by the Proponent as part of its Proposal (each, a “Questionnaire”), in accordance with the instructions provided in the applicable questionnaire. Additional attachments may be uploaded within the questions section titled 'Additional attachments' 5. ITEMS: Includes the pricing sheet for the Work which the Proponent is required to complete as part of its Proposal. 4. The RFP will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the “Supplier Portal”). Proposals may only be submitted via the Supplier Portal in the format requested by the City. Each Proponent is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFP and the Supplier Portal terms and conditions, then the provisions of this RFP will govern. 3.0 INFORMATION MEETING (MANDATORY) Description One (1) mandatory information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The meeting is mandatory and Proposals submitted by Proponents that did not attend the Information Meeting may or may not be considered by the City, in the City's sole discretion. 1. An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows: 2. o Date: Wednesday May 1, 2024 o Time: 10:00 am PST o Location: Vancouver Landfill, 5400 72nd Street, Delta BC V4K 3N3 - Meet at the Main Parking Lot 3. Potential Proponents are encouraged to read the RFP and submit any questions in the Q&A board relating to the RFP prior to the Information Meeting. 4. Potential Proponents interested in attending the Information Meeting should pre-register f