Public Safety Building

Request for Qualifications (Architect / Engineer) State of Ohio Standard Forms and Documents F110-02-2018-MAR Publish Date: 07/05/2018; Ohio Register # 299 Page 1 of 4 Administration of Project: Local Higher Education Project Name Public Safety Building Response Deadline July 27, 2018 2:30pm local time Project Location Dorr Street and Secor Road Project Number UTO-190207 / 0113-19-207 City / County Toledo / Lucas Project Manager Jason Toth Owner The University of Toledo Contracting Authority Local Higher Education Delivery Method Multiple Prime Contracting Prevailing Wages State No. of paper copies requested (stapled, not bound) 6 No. of electronic copies requested (PDF) 1 Submit the requested number of Statements of Qualifications (Form F110-330) directly to Howard Hillard at The University of Toledo: Attn: Howard Hillard, Project No. 1130-19-207 / UTO-190207. Mail/Carrier address: Purchasing Department, The University of Toledo Medical Center, Room 0001, MS 1221, 3000 Arlington

Ave,. Toledo, Ohio 43614. Physical address: Purchasing Department, Ruppert Health Center, Room 0001, MS 1221, 3125 Transverse Drive, Toledo, Ohio 43614. See Section J of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Daniel.Klett at daniel.klett@utoledo.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description The University of Toledo (UT) is soliciting qualifications for professional services for the design and construction of a Public Safety Building. The project is a partnership between UT and the Ohio Department of Public Safety’s (ODPS) Ohio State Highway Patrol (OSHP) to build a new shared facility to serve The University of Toledo Police Department (UTPD) and the Toledo Metropolitan Post for the OSHP. The new facility will be constructed on property owned by UT at the southwest corner of the intersection of Dorr Street and Secor Road, at the southwest corner of UT’s Main Campus. The facility will include dedicated spaces for both UTPD and OSHP, as well as spaces that will be shared by the two agencies. The facility will include offices, work rooms, dispatch, roll call room, training/meeting rooms, fitness area, locker rooms, interview rooms, and storage. The project will also include site development, including the parking required for the facility. The project will be managed by UT, but both UT and ODPS/OSHP will participate in design reviews and project management decision making. The project is funded by a combination of State Funding which was included in the State Capitol Bill for FY19-FY20 ($1.2 million allocated to UT and $2.0 million allocated to ODPS/OSHP) and Other Funding (“local” institutional funds provided by UT). B. Scope of Services For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. This project does not have a POR. The Ohio Department of Public Safety has prepared a Pre-Design Phase Project Manual for the OSHP Toledo Metropolitan Post, which includes OSHP space program information and an organizational diagram. UT has prepared a space program worksheet, which includes a tabulation of UT program needs, OSHP program needs, and shared program needs. Parking needs for the joint facility have been determined. This information will be provided to the short-listed firms. There will be a mandatory pre-interview meeting/site visit for the short-listed firms. The selected A/E is to provide 3D computer modeling for design exploration and communication with user groups and public bodies. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. http://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2018-MAR Publish Date: 07/05/2018; Ohio Register # 299 Page 2 of 4 As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than __6__hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Design of Public Safety Buildings. 2. Design of facilities for university police departments. 3. Design of post facilities for state police departments. 4. Previous experience working with identified sub-consultants. 5. Previous experience working with UT. 6. Previous experience working with Ohio State Highway Patrol and/or Ohio Department of Public Safety. 7. Previous experience working with State of Ohio. C. Estimated Budget / Funding D. Anticipated Schedule State Funding: $3,200.000 Professional Services Start: 08 / 18 Other Funding: $1,800,000 Construction Notice to Proceed: 03 / 19 Construction Cost: $4,200,000 Substantial Completion of all Work: 11 / 19 Total Project Cost: $5,000,000 Professional Services Completed: 12 / 19 E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal 6.00% to 6.25% Percent of initial Total A/E Fee: 15.0% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project. G. Basic Service Providers Required (see note below) H. Additional Service Providers Required Lead A/E Discipline: Architecture Secondary Structural Engineering Disciplines: HVAC Engineering Electrical Engineering Plumbing Engineering Technology, Communications, Security Fire Protection Engineering Civil Engineering Interior and Loose Furnishings Design NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733. I. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects. http://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2018-MAR Publish Date: 07/05/2018; Ohio Register # 299 Page 3 of 4 • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contact with and use EDGE-certified Business Enterprise(s), as a part of the A/E;s team. The Intent to Contract and to Perform and/or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. The Contracting Authority reserves the right to reject any or all submissions and cancel at any time for any reason this solicitation, any portion of this solicitation, or any phase of the Project. If Contracting Authority and the apparent chosen A/E are unable to reach agreement on the terms and conditions of the A/E Agreement, Contracting Authority reserves the right to reject the firm and utilize the short list to select an A/E. The Contracting Authority shall have no liability to any firm arising out of such cancellation or rejection. The Contracting authority reserves the right to waive minor variations in the selection process. J. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Indicate Project Name and Project Number on outside of packaging. Facsimile or emailed copies of the Statement of Qualifications will not be accepted. In Section H of Statement of Qualifications (Form F110-330), provide a summary of your firm’s/team’s qualifications in each of the selection criteria included on the Architect/Engineer Selection Rating score sheet included in the RFQ. Use the number system of the selection criteria on the score sheet to organize your response in Section H. Identify by name the individuals(s) you are proposing to serve in the roles identified in selection criteria 2 and 3. List the projects that show experience for selection criteria 4b and 4c. Include copies of evaluations and/or letters of reference for selection criterion 5a. Include information on specific projects for selection criterion 5c. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ Architect / Engineer Selection Rating Form State of Ohio Standard Forms and Documents F110-02-2018-MAR Publish Date: 07/05/2018; Ohio Register # 299 Page 4 of 4 Project Name Public Safety Building Proposer Firm Project Number UTO-190207 / 0113-19-207 City, State, Zip Selection Criteria Value Score 1. Primary Firm Location, Workload and Size (Maximum 10 points) a. Proximity of firm to project site Less than 50 miles 5 50 miles to 150 miles 2 More than 150 miles 0 b. Amount of fees awarded by Contracting Authority in previous 24 months Less than $200,000 2 $200,000 to $500,000 1 More than $500,000 0 c. Number of licensed professionals Less than 5 professionals 1 Max = 3 5 to 10 professionals 2 More than 10 professionals 3 2. Primary Firm Qualifications (Maximum 30 points) a. Project management lead Experience / ability of project manager to manage scope / budget / schedule / quality 0 - 10 b. Project design lead Experience / creativity of project designer to achieve owner’s vision and requirements 0 - 10 Max = 20 c. Technical staff Experience / ability of technical staff to create fully coordinated construction documents 0 - 5 d. Construction administration staff Experience / ability of field representative to identify and solve issues during construction 0 - 5 3. Key Consultant Qualifications (Maximum 20 points) a. Key discipline leads Experience / ability of key consultants to perform effectively and collaboratively 0 - 15 b. Proposed EDGE-certified Consultant participation* One point for every 2 percent increase in professional services over the EDGE participation goal 0 - 5 4. Overall Team Qualifications (Maximum 10 points) a. Previous team collaboration Less than 3 sample projects 1 Max = 3 3 to 6 sample projects 2 More than 6 sample projects 3 b. LEED** Registered / Certified project experience Registered projects 1 Max = 2 Certified projects 2 c. BIM project experience Training and knowledge 1 Max = 3 Direct project experience 3 d. Team organization Clarity of responsibility / communication demonstrated by table of organization 0 - 2 5. Overall Team Experience (Maximum 30 points) a. Previous team performance Past performance as indicated by evaluations and letters of reference 0 - 10 b. Experience with similar projects / delivery methods Less than 4 projects 0 - 3 4 to 6 projects 4 - 6 More than 6 projects 7 - 10 c. Budget and schedule management Performance in completing projects within original construction budget and schedule 0 - 5 d. Knowledge of Ohio Capital Improvements process Less than 3 projects 0 - 1 3 to 6 projects 2 - 3 More than 6 projects 4 - 5 * Must be comprised of professional design services consulting firm(s) and NOT the lead firm ** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute Subtotal Notes: Evaluator: Name Signature Date